OpenOffice is a full-fledged text editor. Like many other popular text editors, OpenOffice easily copes with the task of automatically creating a table of contents in a document. There is no need to do this manually. Call the “Styles and Formatting” command from the “Format” menu. Place the text cursor on the desired paragraph, and in the “Styles and Formatting” window, select the “Heading” paragraph style. When all the headings in the text are processed in this way, how to create a table of contents in OpenOffice? Place the text cursor where the table of contents will be located, select the command Insert => Table of contents and indexes => Table of contents and indexes in the top menu. Set the parameters and click “OK”.

Alas, in PowerPoint 2007 the ability to automatically create a table of contents is disabled; the table of contents here will have to be created manually. PowerPoint 2003 has a Summary Slide button on the Outline toolbar. Knowing how to create a table of contents in PowerPoint 2003 is essential to speed up your work. You can display the “Structure” toolbar on the screen like this: View => Toolbars => Structure (check the box). Then select all the slides in the document and click the “Final Slide” button. The summary slide with a table of contents appears as the first slide of the presentation. The text of the table of contents can be adjusted manually.

When completing assignments at the end of the semester, students often wonder how to format a table of contents in their coursework. You must carefully read the requirements for formatting the work in the manual and use the automatic capabilities for creating tables of contents provided by text editors. This will significantly speed up your work and help avoid errors in the text and page numbering of the table of contents. During the work process, the document is usually edited, and the page numbers where the headings are located may change. In this case, how do I re-number the table of contents? In MS Word (OpenOffice), right-click on the table of contents and select the Refresh Field command.

The table of contents will be automatically updated according to the changes that have been made to the document. In the final version of the document, you can font the table of contents and set line spacing. How to perform alignment in OpenOffice? How to align the table of contents in Word? This question will not arise when automatically creating a table of contents. The automatic table of contents has a standard appearance and, as a rule, does not need alignment. If such a need nevertheless arises, this is done using the standard alignment buttons from the Formatting toolbar or in the Paragraph window. In OpenOffice, "Manual Change Protection" must be unchecked.

Preparation of abstracts

using OpenOffice. org Writer

methodological manual for students

Saint Petersburg

2009
INTRODUCTION

The main task of modern education is the formation of competencies in various fields of activity.

Competence implies the ability to independently find ways and means to solve emerging problems. Such independence can only be developed through a variety of experience. That is why today creative projects, which involve a wide range of independent activities, are so important in education. One of the forms of such projects can be an abstract.

An abstract is an opportunity to gain experience in the field of independent research work, as well as in the field of ICT and computer technology.

Writing an essay, its semantic part, forms the following general educational skills:

· ability to formulate work goals

· ability to plan work

· ability to formulate the main theses of the work

· ability to work with a variety of information sources in terms of information selection

· ability to analyze collected information

· the ability to draw conclusions, i.e. synthesize new ideas based on the work done.

· the ability to convey to the audience the main ideas of research work in the event of an oral defense of an abstract.

But in addition to working on the semantic part of the abstract, you need to do a lot of work yourself on the design of the text of the abstract, since the abstract is a printed work and it must be prepared for printing in order to familiarize it with a wide audience.

Writing an essay develops the following learning skills:

· knowledge of computer text processing technologies.

· knowledge of GOST standards for the design of scientific research works

Requirements for the preparation of abstracts are set out in the manual.

An abstract is a complex structured text, work on which requires proficiency in a variety of computer text processing methods:

· text formatting (characters, paragraphs, pages)

· creating footnotes

· creation of tables of contents

· creation of reference lists

· insertion of objects, etc.

Consequently, the work of preparing an abstract for printing will allow you to sufficiently study computer technologies for text processing and become a competent specialist in this field.

The purpose of this teaching guide is to help you study the basic computer technologies of word processing using the OpenOffice word processor. org Writer, part of the OpenOffice office suite. org free software Open Source, using the example of a common task - writing an abstract.

The methodological manual explains how to work with OpenOffice.orgWriter 3.0

“To understand something, you need to do it.”

Sophocles

1. ABSTRACT

The word “abstract” translated from Latin means “let him report.”

An abstract is an individual creative work on understanding the chosen topic, studying primary sources, analyzing these sources, establishing connections with modern times (updating), synthesizing new ideas and conclusions, and preparing for a discussion.

This is an interesting and useful work from the point of view of forming your worldview in a certain area. Comprehension always involves building your own structure of understanding the problem. And if internal understanding is built, then you can bring this understanding to others.

2. STRUCTURE OF THE ABSTRACT

1. title page

3. Introduction

4. main part

5. conclusion

6. list of sources used

7. applications (if needed)

Each structural part of the work begins on a new sheet.

The title page indicates the topic of the abstract, institution, author, city and year of writing.

The introduction justifies the choice of topic and its relevance, outlines the theoretical and practical significance of the topic, selects the object and method of research, and describes the structure of the work.

The main part sets out the essence of the work, and it is of great importance to divide the work into component parts that will allow the reader to most fully understand the essence of the problem being presented. The chapters of the work should demonstrate that the author can present the material concisely and cogently.

Then follow the conclusion and conclusions that the author came to as a result of the study.

4.4.3. Create bulleted and numbered lists

Format → Bullets and numbering → Markers tab (Numbering type)

To go to a new line in the list, click Enter.

Press again Enter will complete the list.

4.4.4. Creating multi-level lists

Enter item name 1st level.

To move to the next line in the list, press Enter .

Enter item name 2nd level and press Enter.

To go through the list to a lower level, being in the second line of the list, you need to press the button Demote one level along with sub-items .

Continue entering second-level items, ending the lines with Enter

After typing the 1st level item in the last line, press the button Increase by one level along with sub-items.

4.4.5. Adding numbers to chapter titles

If chapter headings are styled: for top level sections - Heading 1, for subsections – Heading 2 (etc.), OpenOffice Writer allows you to automatically number chapters and create a table of contents.

To automatically number chapters:

1. Enter chapter title text.

2. Apply a style to it Heading 1 and align to the center.

3. Format → Bullets and numbering → Structure tab → select
Digital list with all levels

4. Press the Enter key.

6. Press the Enter key and type the main text of the section.

7. If you need to change the chapter number, type the chapter title and apply the style
Heading 1. The program will automatically add numbering.

8. When you finish the text of the main part of the abstract, press Ctrl+Enter to create a new section on a new page, type the heading CONCLUSION, apply the Heading 1 style to it. The program will automatically number it. Place the cursor in front of the word CONCLUSION and use the BackSpace key to delete the heading number.

4.4.6. Creating and editing tables

You can prepare the table in a spreadsheet OpenOffice.org Calc, copy it and paste it from the clipboard into the document OpenOffice.orgWriter.

Edit → Paste

You can create a table using a word processor OpenOffice.org Writer.

Insert → Table

Check the box Heading– i.e. the first row of the table is the table title. If necessary, check the box Repeat title(used for multi-page tables to repeat the header on each page).

Button Autoformat allows you to quickly select a suitable design style for a table from a list of standard styles.

Having set all the necessary parameters, we confirm the creation of the table: OK

It rarely happens that we can take into account all the features of the data when constructing a table. Therefore, the table often has to be edited.

You can change the settings for one cell, a selected area of ​​the table, or for the entire table. This is done using the pop-up toolbar. Table.

The following page explains the toolbar buttons. Table.

Build a sample table and try editing the table using the suggested tools before you start working on the actual table.

Line style

Frame line color

Framing

Background color

Merge cells

Split cells

Auto-selection

Sort

Center vertically

Insert Row

Insert Column

Delete line

Delete Column

Autoformat

Table Properties

4.4.7. Deleting a table

Sometimes it is easier to delete a table and create it again.

To delete a table, place the cursor inside the table.

Table → Delete → Table

4.4.8. Creating table captions

Place the cursor in any table cell and run the commands:

Insert → Title

Fill the form Name: position – top, separator – space, we do not fill in the name, because we will place it centered on the line below.

After completing the creation of the signature, align it to the right, and enter the table title in a line below in the center.

With this method of creating table captions, the program will monitor the table numbering.

4.4.9. Inserting a picture into a document

Insert → Image → From File

4.4.10. Creating captions for drawings

The word processor has the ability to create captions for pictures.

You need to select the picture and run the commands: Insert → Title

Fill the form Name:

By default, the signature text is aligned to the left, but you can align it to the center, moreover, you can edit it: remove unnecessary characters in the word Picture and add a period, as well as remove the colon. The following drawings will automatically receive new numbers with such a signature. That is, the program will monitor the numbering of the drawings.

4.4.11. Inserting Charts and Graphs

It is convenient to build diagrams in spreadsheets and then copy and paste them into a document OpenOffice.orgWriter.

If you need to visually present the data of a table inserted into a document OpenOffice.orgWriter, select table cells ( with table header and sidebar area).

4.4.12. Inserting a formula into a document

Insert → Object → Formula

As a result, the formula editor is launched OpenOffice.orgMath and floating panel Choice.

At the top of the panel Choice Click to activate the desired list of formula elements. Clicking the icon at the bottom of the panel Choice, we insert an element into the formula. Argument positions to be filled in are indicated by squares (“fillers”).

We see that the list is activated Functions and the function is highlighted xy

In the window Teams argument positions are indicated and you can enter an argument,

replacing the question mark. In the same window it is convenient to type signs of arithmetic operations + And - . The transition from one placeholder to another is carried out using the keys F2 And Shift+F2.

To position the formula number at the right edge of the page, you need to click on the ruler in the position 15.5 cm or even further to the right (set the tab stop with left alignment) and press the key Tab. By dragging a tab stop along the ruler, you can press the formula number to the right margin of the page.

In order not to make a mistake with the numbering of formulas, you can make temporary signatures for them, as for a table or figure, and then delete these signatures.

4.4.13. Inserting footnotes

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We are happy with the default footnote options (button OK).

Example of a footnote (footnote)

4.4.14. Bibliography

A bibliography is a list of works referenced in a document.

Can be done using a numbered list.

In OpenOffice. org Writer has the ability to maintain a database of sources, but this is a separate conversation.

4.4.15. Inserting a Table of Contents

Automatic creation of tables of contents is only possible if you have assigned the heading of each level to the design style intended for this heading level (see section 4.4.1.).

Place the cursor at the insertion position for the table of contents.

Box → Tables of Contents and Indexes → Tables of Contents and Indexes

We do not fill in the Heading field, because the CONTENTS heading is already on the second page.

4.4.16. Title page

We left the design of the title page until the last moment, since during the work it may be necessary to clarify the title of the abstract, the name of the reviewer, etc.

Place the cursor on the first line, make sure the font is Times New Roman, size 14 pt, and set the alignment to center. From the paragraph parameters, we will need a single line spacing to make it easier to count how many spaces we should skip.

In the first line we print: Committee for Education of St. Petersburg (we do not put a full stop). Press Enter twice (skip in 2 intervals)

At the cursor location we type: Gymnasium No. 74 (without a dot). We translate the line three times. Move the cursor 1 line higher and draw a line below the empty paragraph:

Format → Paragraph → Bordering tab

In the panel Position of lines Click the bottom border of the gray square and set the line weight to 1 pt.

Move the cursor to the empty line below the line. By pressing the Enter key, move the cursor so that the bottom line of the abstract title is at approximately 14.5 cm– vertical middle of the page.

In the title we write: Abstract on the topic(Enter)

If the topic of the abstract takes up several lines, then the line spacing is one and a half.

By skipping 4 intervals with a left paragraph indent of 10.25 cm and left alignment, we form a paragraph:

Performed:

8a grade student

Ivanova Anna

We skip the blank line and print information about who checked the work.

Checked:

In the last line of the title page we write in the center the name of the city, a dash (framed by spaces) and the year the work was completed.

An example of the title page design is given in the APPENDIX.

4.4.17. Spellchecking

Checks the document or current selection for spelling errors. OpenOffice. org includes headers, footers, index entries, and footnotes in spell checking.

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References A OpenOffice. org – open office for Linux and Windows. – St. Petersburg: BHV-Petersburg, 2005. – 272 p.: ill. Kuznetsov and the preparation of abstracts, term papers and dissertations. – Mn.: -Vit,” 2000. – 256 p. Russian-language documentation for OpenOffice. org,
http://ru. openoffice. org/about-writer. html Basic concepts of OpenOffice philosophy. org. Methodological developments,
http://www. *****/Stat-i/Metodicheskie-razrabotki OpenOffice Guide. Linux User Community
http://community. *****:81/documents/guide/oo/

1. ABSTRACT. 3

2. STRUCTURE OF THE ABSTRACT.. 3

3. REQUIREMENTS FOR THE ABSTRACT.. 3

3.1. Page Options.. 3

3.2. Main text. 4

3.6. Tables.. 5

3.7. Formulas..5

3.8. Graphic illustrative material. 5

3.9. Preparation of bibliography lists. 6

4. PREPARATION OF AN ABSTRACT USING OPENOFFICE. ORG WRITER.. 7

4.1. Introduction to the OpenOffice office suite. org. 7

4.2. Introduction to OpenOffice. org Writer 8

4.3. Preliminary setting of document parameters. 10

4.3.1. Setting page parameters.. 10

4.3.2. Setting the style - First page. eleven

4.3.3. Inserting a page break.. 11

4.3.4. Inserting a header. 12

4.3.5. Inserting page numbers. 12

4.3.6. Setting font options. 12

4.3.7. Set paragraph options. 13

4.4. Basic text typing. 14

4.4.1. Design of section headings. 14

4.4.2. Insert a special character. 15

4.4.3. Create bulleted and numbered lists. 15

4.4.4. Creating multi-level lists. 16

4.4.5. Adding numbers to chapter titles. 16

4.4.6. Creating and editing tables. 17

4.4.7. Deleting a table... 18

4.4.8. Creating table captions... 18

4.4.9. Inserting a picture into a document. 19

4.4.10. Creating captions for drawings.. 20

4.4.11. Inserting charts and graphs. 20

4.4.12. Inserting a formula into a document. 21

4.4.13. Inserting footnotes. 22

4.4.14. Bibliography. 23

4.4.15. Inserting a table of contents. 23

4.4.16. Title page. 23

4.4.17. Spellchecking. 24

Application. 25

SAMPLE DESIGN OF A TITLE PAGE.. 25

References.. 26

Many of us are accustomed to the fact that in the content after the name of the item, they methodically manually enter dots until they reach the desired place, then the number... the number flies to a new line... delete a couple of dots and you're done! One line of content. At the moment, word processors like LibreOffice and MS Office have long had mechanisms that can reduce the time and improve the quality of formatting the content of your essay, scientific work or report.

Valid for LibreOffice version 4.1 and higher.
This assumes that the side panel is connected.

PLEASE NOTE: CLICK ON IMAGE TO ENLARGE

1. Let's write some content
2. Let's switch to styles

3. Select the word “Contents” that we printed and double-click on the “table of contents heading” style

It should look like this

4. After we have changed the style of the table of contents title, we will do similar work with topics (separately)...

And subtopics (separately). Those. Select the one you need and double-click on the design style indicated in the screenshot. Please note that it is originally intended (but can be changed if desired) that "Table of Contents 1" is used for table of contents items, "Table of Contents 2" for sub-items, "Table of Contents 3" for sub-sub-items, etc. with a corresponding indent from the left edge.

but we also need page numbers... this is a table of contents, not a simple list. Moreover, so that you don’t have to use dots and spaces to align the lines into one column. For this...

5. Place the cursor at the end of any of the lines... space... tab (double arrow button)... space... and page number.

6. Do the same with the rest of the menu items.

This is the kind of beauty you get in a minute.

1. You have completed the content (a significant part of any educational, scientific and bureaucratic paperwork);
2. We worked with the sidebar and the styles tab in particular.

Notes and Tips:

1. It is more convenient to use styles in documents that require a uniform design along the entire length, because You can change each of the styles, which will entail a corresponding change throughout the document in pieces of text associated with this style (to do this, right-click on the desired style and select “Edit” from the drop-down menu, and then change several parameters for the experience) .
2. When you open a .docx document with a similar “style” table of contents, you will most likely see not straight lines, but something like "1. First topic 21". Here, between the topic and the page, there is the same tab as in the instructions above, but with the style disabled. To get the right look, select the entire stitch and double-click on the style you want.
3. If you want to move to a more automated design of content, use the menu "Insert -> Table of Contents and Indexes -> Table of Contents and Indexes..." - if all headings will be formatted using the styles "Heading 1", "Heading 2", etc. ., in this case, the table of contents will be automatically supplemented with these items in the corresponding hierarchy.

Author: Bruce Byfield
Publication date: October 1, 2009
Translation: M. Ulyanov
Translation date: October 7, 2009

Like other word processors, OpenOffice.org Writer allows you to automatically create tables of contents - quickly and easily. Unfortunately, the default settings leave much to be desired, and using them will make the experience more difficult than better.

But fortunately, Writer is also flexible enough to allow us to create truly useful and beautifully designed tables of contents with just a few simple setup steps.

However, before you continue reading, I highly recommend checking out the OpenOffice.org article Off-the-Wall: ToCs, Indexes and Bibliographies in OOo Writer, which covers the basics of creating tables of contents. The basic procedure is simple: first, you need to create labels for use in the table of contents, which is done through Insert -> Table of Contents and Indexes -> Item -> Table of Contents; secondly, you need to create the actual table of contents, as follows: Insert -> Table of Contents and Indexes -> Table of Contents and Indexes. Now you can simply click OK to create a table of contents, but you can also modify it to your heart's content - so reading the article above will help refresh your memory on the nuances of creating tables of contents before we jump into our actual Steps.

Using structure

Instead of adding labels individually each time, it is better to create the document from the beginning using Heading styles to delimit parts of the document, and then select Use -> Outline when creating the table of contents. This will not only save time, but will also help readers quickly find exactly the place they need using the link in the table of contents.

Changing the numbering of the structure to use different styles

Typically, tables of contents in Writer use styles from the Heading family, and only levels one through ten. If you need to add styles like Heading, Sub-Heading or Chapter to the table of contents automatically, then select Tools -> Numbering Structure and a corresponding window will open where you can change the styles for any heading level - we will usually be interested in the first and second heading levels.

We limit ourselves to three levels of headings

Old technical documentation often had half a dozen levels of headings or more. So many of them are a nightmare for a document designer, because there are only a few ways to differentiate headings - mainly font type, font size (font size) and padding - and using every possible combination simply leads to chaos.

And more importantly, in such cases it is almost impossible to keep track of where you are in the document.

Three levels of headings - this number may seem like a random choice, but usually this is really enough to systematize the document while maintaining both practical ease of use and aesthetically beautiful design. And this Total three levels, for the entire document - including any heading, subheading or chapter that will appear in the table of contents. If it seems that in this particular case more headings are needed, ask yourself if it is possible to rearrange the document in such a way that fewer are required? In the vast majority of cases it turns out that it is possible.

Manual tamper protection

In the table of contents creation window, on the first tab (View) there is an option Protected from manual changes. This option should always be enabled. Then the user will be forced to use styles and other automation features built into Writer. At first, for a user unaccustomed to the constant use of styles, this may seem unpleasant and unnecessary, but soon comes the understanding that this helps to systematize the work and make it easier. Additionally, if you make manual changes to the table of contents, those changes will be lost every time you update fields in the document and undo those updates if necessary. Instead of manually changing individual table of contents elements, it is better to change table of contents styles (see below for more details).

Avoiding gaps

Dots are repeated characters (usually dots) separating table of contents items and page numbers to the right. For some reason, ellipticals have become standard in tables of contents produced by word processors, even though typography professionals generally avoid them. As Robert Bringhurst writes in the book Style Basics in Typography, "Dots (lines of dots leading the eye from one word or number to another) are rarely useful in tables." It's both ugly and ineffective.

The reason why punctuation is necessary is because the default page number tab is right-aligned, meaning all page numbers are at the right edge of the document. It's almost always so far removed from the corresponding table of contents items that it becomes difficult to see which number goes with which item, especially in a crowded table of contents.

The easiest way to eliminate the need for leading marks is to change your tab settings. In the table of contents creation window, go to the Elements tab and select the first level. Now we look for the “Tab stop” block in the element structure line and set the space as a placeholder (you may not see it right away - it is located at the very top of the drop-down list). Then uncheck the "Right Align" option and set your own tab stop - two or three centimeters is enough - and click the "All Levels" button to apply the changes to all heading levels. Now, when creating a table of contents, page numbers will be close to the elements and no edits will be required.

There is another way. If the result does not seem very beautiful (like me, for example), you can make sure that the page number comes first in the element. To do this, place the “Page Number” block in front of the “Tab Step” and “Element” blocks and click the “All Levels” button. The result is not only pleasing to the eye, but also puts the most important information in the table of contents - the page number - first.

Avoiding unnecessary decoration

The absence of unnecessary formatting elements is an important nuance in professional design. Just as you should avoid leading edges because you can do without them, you should also avoid any other formatting that does not provide any useful function to the reader. Therefore, I recommend not using the Columns and Background tabs for tables of contents at all.

Using multiple columns in a table of contents will rarely make it more readable - especially if the page number is on the right - because they [columns] can split a long table of contents item into two lines and thus slow down reading. Sometimes it is impossible not to use columns if you want the table of contents to take up as little space as possible, but even then, using more than two columns will look out of place - unless you reduce the font size.

The same applies to an unusual color background: it will only attract unnecessary attention, and at the same time will not improve the readability of the table of contents one bit. We don't need this, so we can forget about this function.

Editing table of contents styles

Table of contents elements use the Table of Contents style set. If you open the Styles and Formatting window ( Format -> Styles, or F11 - translator's note) and select the Hierarchy view, we will see that these styles come from the Index style, which, in turn, comes from the Basic style. In other words, by default the table of contents will look virtually the same as the entire document.

There is nothing wrong with this similarity. After all, overall formatting shows that two pieces of text are related. However, some formatting changes, such as changing the font size, can be useful from a practical point of view. Just like the degree of boldness of the font or a different type of font altogether will help to determine at first glance that this is a table of contents.

For such purposes, you should change the table of contents styles used in each case. These styles will appear in the Styles and Formatting window after you create the table of contents for the first time. Editing these styles will come out faster than manual editing, and no changes will be lost in updates.

Conclusion

Using Writer's default settings to create tables of contents risks appearing design illiterate. Editing these settings will take some time, but the result will be a beautifully designed and easier-to-use document.

Of course, no one wants to do the same job over and over again. Therefore, it is worth making the necessary changes to the structure of the table of contents in your base template - the one on the basis of which all other templates are created. Thus, it will be enough to edit the settings once and never touch them again.