How to insert a ready-made table into a presentation.
Quite often, when creating presentations in PowerPoint, you need to transfer and insert into a slide a table created in another Microsoft Office program, such as Word or Excel. In this case, transferring by simple copying can give very unsatisfactory results; the boundaries of the tables are distorted by the transfer.
In order for a table built in Word to be readable after placement on a slide, you need to know how to insert the table into a presentation from Word. Open the PowerPoint program, select the “Create Slide” section on the “Home” tab and select those slide formats that have the function of placing a table: “Title and object”, “Two objects”, “Comparison”, “Object with caption”. The choice of slide is determined by its future functional parameters at the discretion of the presentation author.
In order for a table from Word to be transferred efficiently, the table itself must also be created correctly. The easiest way in Word is to use the “Insert”, “Table” tab. In the window that opens, select the number of cells horizontally with the mouse, and then vertically downward, which corresponds to the number of columns and rows in the proposed table.
Now you can enter your data. To place a table in a PowerPoint slide from those indicated in the description above, inside the slide, click the top left label with the “Table” icon. In the window that opens, you need to specify the number of columns and rows that are in the Word table and click OK. A table appears inside the slide and at the same time the “Working with Tables” tab is activated.
Below this tab, two additional tabs open: Design and Layout. In the “Designer” tab there is a “Table Styles” section, you can change it at your discretion. In order for the tables to have outlined borders, select the “Borders” section, then the actions are the same as in Word: use the mouse to select the table inside the slide and set the border parameters. You need to return to the table in Word, on the “Home” tab on the right, find the “Select” button, select “Select all”, then on the same tab on the left, click “Copy” using the mouse or using the Ctrl + C buttons.
So, how to insert a table from Word into a presentation. Advice: do everything as described in these step-by-step instructions. Open a collapsed PowerPoint page with an already created table inside the slide, use the mouse to select the entire table and click on the “Insert” button on the “Home” tab on the left, selecting the “Save Source Formatting” submenu. If there is a need to change the font, font size, center alignment, etc. in the transferred table, then in each cell, double-click the left mouse button on the cell data to open the “Edit” function and make the necessary changes. If the table inside the slide turns out to be small and there are large fields left, then it can be enlarged in two ways.
When creating a table inside a slide with a specified number of columns, the table in width automatically takes up the entire width of the slide, but in length it does not. You can open the additional “Layout” tab on the “Working with Tables” tab, find the window that adjusts the height of the rows and, by clicking the up arrow, select the desired height. Another option is possible: at the edges of the table inside the slide there are points that, by grabbing them with the left mouse button, you can manually resize the table. The width of the columns can also be changed. Hover over the inner border of the column and move it to the desired width. The table transfer is complete.
You can add a table to a slide by creating it directly in PowerPoint. You can also copy and paste the table from Word or Excel.
You can't convert existing slide text to a table. Insert a blank table and add text to it.
Click the section title below for detailed instructions.
Create and format a table in PowerPoint
Copy and paste a table from Word
In Word, click the table you want to copy, and then on the Layout click the button Select and select a team Select table.
On the tab home in Group Clipboard click the button Copy.
In your PowerPoint presentation, select the slide you want to copy the table to, and then on the home in Group Clipboard click the button Insert.
Advice:
Copying and pasting a group of cells from Excel
To copy a group of cells from an Excel worksheet, click the top left cell of the group you want to copy, and then drag to highlight the rows and columns you want.
On the tab home in Group Clipboard click the button Copy.
In your PowerPoint presentation, select the slide to which you want to copy the group of cells, and then on the home in Group Clipboard click the button Insert.
Advice: You can also copy and paste a table from a PowerPoint presentation into an Excel sheet or Word document.
Inserting an Excel Sheet into PowerPoint
When you insert an Excel worksheet into a presentation, it becomes an embedded OLE object. If you change the theme (colors, fonts, and effects) of your presentation, it will not affect the worksheet you inserted from Excel. You also won't be able to edit the table using PowerPoint commands.
Select the slide to which you want to add an Excel sheet.
On the tab Insert click the button Table and select Excel table.
To add text to a table cell, click the cell, and then type the text.
After that, click outside the table.
Advice: To edit an Excel table after deselecting it, double-click the table.
After you add a table to your presentation, you can use the table tools in PowerPoint to format, style, and make other changes to the table. For information about how to change the appearance of a table in a PowerPoint presentation, see Change the appearance.
additional information
You can add a table to a slide, add or remove rows and columns, and apply base table formatting in PowerPoint 2016 for Mac.
Inserting a table
Adviсe:
To quickly add a row at the end of a table, click the last cell of the last row and press the Tab key.
To add a column or row, right-click the cell (or left-click while holding down the CTRL key), hover over the command Insert and select the desired option.
To delete a column or row, right-click the cell (or left-click while holding down the CTRL key), hover over the command Delete and select the desired option.
You can add a table to a slide by creating it directly in PowerPoint for the web. You can also copy and paste from Word for the web, Outlook on the web, or desktop Office apps (Word, Excel, PowerPoint).
If you need to make a presentation of your project in a format convenient for a client or partner, the PowePoint application from the MS Office package will come to the rescue. But it often happens that during the presentation there is a need to demonstrate various tables. And here the question inevitably arises of how to insert a table into a slide show. There are several ways to do this. This article will look at inserting a table from Ms Word.
Inserting a table from Word into a presentation
Inserting a table from Word into Powerpoint is much easier than it seems at first glance. There are two ways to do this.
Method 1: Insert Menu
Using the menu "Insert" You can place a table in a presentation in two steps.
Place on clipboard
In order to place our object on the clipboard, you need to:
You can also place the selected object on the clipboard using the standard keyboard shortcut Ctrl+C.
Inserting into a presentation
Inserting a table into a presentation is done as follows:
The table will be inserted into the presentation. 
Its size and location on the slide can be changed in the standard way by dragging the corners of the frame.
Method 2: Screenshot of the table
Despite the fact that adding a Word table to a presentation using the “Insert” menu is a very simple way, some users end up with a truncated table. Therefore, they have to go to additional lengths to achieve the desired result and insert it onto the slide as an image. For this, a screenshot is created. It is done like this:
As a result, black marks will appear in the corners and in the middle of each side of the picture; by moving them with the mouse, everything unnecessary will be cut off from it. In this case, the parts of the drawing that will be cut off will be darkened, which makes the task much easier. 
The cropping process is completed by clicking on the icon again. "Cutting".
A table screenshot is created directly from the presentation without using the PrintScreen key. To do this you need:
This manipulation can be done in another way. To do this in the menu "Snapshot" You need to click not on the document itself, but select the option "Screen Clipping":
This will switch to the Word document and activate the cropping tool. Once the area to paste is marked, it will switch back to PowerPoint and the screenshot will be pasted onto the slide. 
All that remains is to adjust the drawing to the size of the slide.
Create tables, edit and format them, and import tables from Excel into PowerPoint
Presentation
Speaker Deck YouTube SlideShare
Skills 77-429
Theory:
- Creating tables
Video version
Text version
Tables is a great way to organize complex data that can be structured. A table consists of rows and columns at the intersection of which are cells containing data.
Working with data that is organized in tables is so convenient that the MS Office package has a separate application for working with spreadsheets - Excel. In PowerPoint, tables are not used to perform calculations or analysis, but to present data, with the resulting capabilities of working with tables. Although some restrictions in the design of PowerPoint tables seem strange, we will talk about this during the lesson.
Creating a table
There are a variety of ways you can create a table in PowerPoint.
Firstly, if the slide layout allows for it, then you can insert the table into universal filler, or special "Table" placeholder.
Secondly, if the slide layout does not include a table, then you can insert a table in the same way as in the MS Word word processor, using the tab "Insert"/"Table".
The difference between inserting a table using a placeholder and using the insert command is exactly the same as when working with text captions, i.e., by inserting a table into a placeholder, we can change its position on the slide by changing the slide layout, and by inserting a command inserts not in the placeholder - no.
Using a special field, you can select the desired number of rows and columns of the table. Using this field, you can create a table with a maximum dimension of 10 by 8, so if you need more, you should use the “Insert Table” command and specify the desired number of rows and columns in the dialog box.
Insert a new table using the Table command
Drawing a table
The next option from the “Table” command of the “Insert” tab is “Draw a table.” The table drawing command should be used if you have a table or, for example, its header, of a complex structure and you know how to draw it.
Working with the “Draw Table” command occurs according to the following algorithm:
- We draw the outline of the table - just a rectangle on the slide.
- Again with this command, which can now be accessed through an additional tab "Constructor", we draw the internal structure. There is one feature here: if we start drawing outside the outline of the table we just drew, we will be creating a new table, so we need to start drawing an internal dividing line inside the rectangle created in the first step.
The last option of the "Tables" command looks similar to the previous ones, however, it is radically different because it embeds, or imports, an object of the Microsoft Excel sheet type and this is the topic of the next question in the course.
- Importing tables
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Text version
Importing a new table
The last option of the “Tables” command allows you to embed tables from the Excel spreadsheet processor. This can be convenient if you need to make calculations in a table. Executing the command "Table" / "Excel Table" actually opens an Excel workbook inside a PowerPoint slide, and working in such an imported table is done by Excel tools. In order to return to PowerPoint, you need to click any mouse button outside the embedded table.
In order to resume working with a previously imported Excel table, you need to double-click on the table with the left mouse button, or select the appropriate item in the context menu of the embedded table.
Importing a finished table
Often, when creating a presentation, tables with calculations in Excel are not created in PowerPoint itself, but are implemented previously prepared in a spreadsheet processor. And here are the options when creating data for the presentation:
- If you simply select the data on the sheet, copy it with Ctrl + C and paste it with Ctrl + V onto a presentation slide, then this will be equivalent to creating a regular table in PowerPoint, i.e. data calculation is not supported;
- if you select data on an Excel sheet, and then, in the drop-down command, select "Insert Special"/ , then a copy of the sheet with Excel data will be embedded on the presentation slide. Those. in the future, they can be corrected from the presentation itself, and the end result is similar to the command "Table" / "Excel Table";
- if you select data on an Excel sheet, and then, in the drop-down command "Insert" choose, as in the previous case, "Insert Special" / "Microsoft Excel Sheet Object" and don't forget to switch the switch on the left to "To tie", then the data in the presentation will look like in the previous case, but will be stored in the Excel file from which the insertion was made. Those. Changing the data in the Excel file will result in changing the data in the presentation.
Importing other objects
You can insert not only tables from Excel into a presentation, but also other files: text documents Word, WordPad, pictures, Excel charts and even individual presentations.
Using the “Object” command from the “Text” group of the “Insert” tab, you can call up the dialog box for embedding an object into the presentation.
From the list of objects, you can choose to create a new one or take information from a ready-made file. It is logical that the list depends on the installed applications on the system, so, for example, if you do not have Visio, then it is impossible to create a new embedded object of this type.
- Changing the table layout
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Text version
After creating a table, namely creating, and not introducing third-party objects, additional tabs appear on the interface ribbon "Constructor" And "Layout", conditionally united into a group "Working with tables".
For additional tabs to appear, you must place the cursor in the table.
Tab "Constructor" is used to change the appearance of the table, we will look at it in the next question, and the tab "Layout" is responsible for the table layout, no matter how trivial it may sound.
Adding Rows and Columns
When inserting a new table, it can be difficult to provide the required number of rows and columns; in fact, this is not necessary because adding new ones is quite simple and can be done in several ways.
Commands for adding new rows and columns are present on the interface ribbon on an additional tab "Layout", group "Rows and Columns". You can add new rows and columns from the mini-toolbar, which appears after selecting table cells and calling the context menu.
In both the first and second cases, a simple rule applies: how many rows/columns are selected, so many will be added when executing the corresponding command either from the interface ribbon or from the mini-panel. There is no need to select the entire row; just select one cell from a row or column. For example, selecting two cells, one under one, and executing the command to add new rows will add two rows, and executing the command to add new columns will add one column, because the selected cells are in the same column.
In addition, when filling a table with data, it is convenient to move to the cell on the left using the Tab key and, if the cursor is in the last cell of the table, then pressing the Tab key will create a new table row, but the Enter key will create a new paragraph in the current cell.
Removing Rows and Columns
Removing rows and columns is the same as adding them. We select the cells in the table of those rows or columns that need to be deleted and execute the delete command from the interface ribbon or context menu.
In addition, you can completely delete a row or column using the Backspace key (not Delete, Delete will simply clear the table cells of the contents), but in this case you need to select the entire row or column to be deleted.
Moving Rows and Columns
To move, you can use Drag and Drop techniques, interface elements, and hotkeys.
The essence of moving comes down to cutting data from one place and pasting it into another, and if the destination cells already contained data, they will be replaced.
Group commands are used to move rows and columns "Clipboard" tabs "Home", the same commands can be found in the context menu by calling it after selecting a row or column. And in conclusion, it should be said that the standard keyboard shortcut is Ctrl + X for cutting, and Ctrl + V for pasting data.
If you select (by dragging the mouse with the left key held down, or using the “Select” command on the “Layout” tab) a column or row and dragging it to another place, then the selected column/row will not be deleted, it will only be cleared of data, but if this The operation is performed using the interface ribbon commands discussed above, the context menu or a hot combination, then the column/row will be completely deleted. True, if you do not select the entire row/column, there will be no difference; the selected cells will simply be cleared, regardless of how the movement was made.
The copying operation is similar to moving, the cutting and copying commands are nearby, and the hot combination for copying is Ctrl + C, in the case of using “Drag and Drop”, you must additionally hold down Ctrl.
Hot combination
If you hold down while dragging a row or column Ctrl, then the data will be copied
Resizing Rows and Columns
Resizing both the table itself and its rows or columns will allow you to best present the data on the slide. To change the size of the table itself, when focusing it, you need to pull the small rings that are located at the edges of the table.
To change the size of columns/rows, you need to move the cursor to the border of the column or row so that it takes the form of a double-headed arrow and, holding down the left mouse button, change the size. In addition, you can quickly size a column to equal the widest entry in the column by double-clicking on the border when the cursor changes to a double-headed arrow. This method does not work for strings.
On the interface ribbon, on an additional tab "Layout", in Group "Cell Size" There are additional commands for working with tables; you can set the size of the row and column at the intersection of which the cursor is located, and also quickly align the size of all rows or columns in the table.
But if you need to accurately set the dimensions of an entire table, then this can be easily done from the group "Table size" additional tab "Layout".
Change the alignment and orientation of text in a table
There are times when the table fits almost perfectly into the slide, but is just a little missing, literally a couple of millimeters. You can gain such millimeters when placing data in a table by reducing the internal boundaries of the cell. In the “Alignment” group, the “Cell Margins” command will allow you to change the size of the cell by fitting the data into it, you can change the internal borders of an individual cell or group by first selecting them.
In the same group, you can configure the orientation of text inside cells, as well as horizontal or vertical alignment, similar to how it is done for text fields.
Using the commands in the Alignment group of the Layout tab, you can adjust the orientation of text in table cells: horizontally (by default), rotated by 90 or 270 degrees, and also written in a column, when letters are written from top to bottom. In the latter case, the cursor takes a horizontal direction.
You can access text alignment and orientation commands using the sidebar “Shape Format” / “Text Options” / “Caption”.
Merging and Splitting Cells
The last table layout operations we'll look at are merging and splitting cells. To merge several cells, you need to select them and run the command "Merge Cells" from the group "An association" tabs "Layout", or select the same command from the context menu.
If the cells that were merged contained data, then the new cell will contain all of those records, broken down by row.
Splitting cells is also simple: place the cursor in the cell and press the split command; in the dialog box, enter the desired number of rows and columns into which you want to split. In this case, if you select several cells and execute the split command, the split will affect each individual cell. For example, if you need to turn 4 cells into two, they must first be combined, otherwise we will get 8 cells (4x2).
It is noteworthy that in the same Word, the process of splitting table cells is very similar, but the dialog box "Split cells" contains an additional option "Merge Before Split".
In conclusion, all that remains is to note that you can separate cells by drawing borders, which we discussed earlier. Drawing is on the additional tab "Constructor" in Group "Draw boundaries".
- Formatting tables
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Text version
Before looking at PowerPoint table design tools, it should be noted that moderate, well-thought-out design will look professional, while excessive use of colors and effects will distract attention from the contents of the table and will negatively affect the overall perception of the presentation.
If you are not sure about the design of the table, a win-win option is to have a table without any design at all, white background and black font, and the borders can be made gray. Of course, you need to watch the presentation itself, but always keep in mind the golden rule: “Data comes first.”
PowerPoint designs all new tables in the default style provided by the specific template. You may want to change the default table formatting. To change the table formatting, the additional “Designer” tab is responsible, which appears when you place the cursor on the table along with the additional “Layout” tab.
Design Tab Commands
Applying a table style
PowerPoint tables are formatted with default settings; you can quickly change the specified formatting by applying one of the styles that are located in the “Table Styles” group of the additional “Design” tab. Here you can completely clear the table formatting by selecting the “Clear Table” command; however, the contents will not be deleted.
The colors found in table styles depend on the current theme, meaning that if you select one of the styles and then change the presentation theme or simply copy the table into another presentation (with a different color scheme), the table's appearance will also change. Therefore, if you want to color the table so that the colors do not change, you need to color not using styles, but select separately the fill, effects (if necessary), font color from the standard set of colors, or use the “Other Colors” command and select the required color.
Additional Table Style Options
Pre-built table styles have separate elements: header row, total row, first and last column, which can be further highlighted. This selection is made by a corresponding mark in the “Table Style Options” group; here you can also visually separate even and odd rows and columns.
With the right approach, using the appropriate options, you can focus attention on the necessary elements, for example, results.
Managing table borders
The drop-down command for managing borders in a table and its cells works in conjunction with the “Draw Borders” group. Using the commands of this group, you can set the color of borders, their thickness and type, and using the border command you can specify where to apply this or that border. Essentially, the same thing can be done using the “Draw Table” tool, if you draw a pencil only along the borders of the table cells.
Among the interesting features is the diagonal division of the cell; to write text in such a cell, you should enter the left part, press Ctrl + Tab (this combination adds a tab stop inside the table and also works in Word) and enter the second part of the cell.
The diagonal border of a cell, unlike other borders, is conditional, i.e. it does not limit the text and will take extra care to ensure that it fits nicely into the cell itself. You can also justify parts of the text in a table with spaces.
Filling a table with color
The fill color command is located above the borders and allows you to select the color of one or more pre-selected cells. At the top are the theme colors, they change depending on the theme or its color settings. Standard colors will always look the same.
Using the “Other fill colors...” command, you can select an arbitrary fill color, including by color code. The pipette will allow you to select a sample, unfortunately, the sample must be inside the PowerPoint presentation, this greatly limits its use, because You can’t open the color you like in the browser and take a sample; you have to use third-party applications.
Using the “Picture...”, “Gradient” and “Texture” commands, you can set a fairly specific fill for table cells, and you can select one picture for the header, and another for the main part of the table.
Most likely, if you set a pattern to fill cells, you should set a transparency level for it so that the text in the cells remains readable. This can be done in the additional “Shape Format” panel in the “Fill” section (the panel can be called through the context menu).
The last option in the Fill drop-down command, Table Background, works similarly to a standard fill, with the only exception that it is applied to the entire table at once. You can see the table background only if the cells have no fill set or a transparent fill is set.
Borders, Shading, Design Tab Effects
Arranging a table with other objects
In PowerPoint, a table is a shape that can move freely around the slide. If there are other objects on the slide (pictures, tables, shapes, icons, SmartArt, etc.), then they are placed on the slide in levels; the later the object is added, the higher it is and can overlap other objects.
The possibilities of placing objects on presentation slides will be discussed in detail in the lesson on working with pictures, but now we will only describe the “Move back/forward” commands from the “Arrangement” group of the additional “Layout” tab. Using these commands, you can either immediately move the object to the very bottom/top by selecting “Send to Back”/“Bring to Front”, or to a level lower/higher using the “Move Back/Forward” commands.
Using the “Selection Area” command, you can view all the objects on the slide, their placement, and also arrange them there by simply dragging with the mouse or the triangular arrows at the top.
Since the entire presentation slide consists of objects, the command to arrange them is very relevant, which is probably why it can be found on the “Home” tab in the “Drawing” group or, when selecting a shape/drawing, on the “Format” tab.
Flashcards
So-called memory cards, look at the card and try to answer, clicking on the card will display the correct answer. Memory cards are good for remembering key lesson points. All lessons in this course are equipped with memory cards.
Practice
In the practical part you will find tasks for the last lesson. After completing them, you have the opportunity to compare your version with the answer prepared by the lecturer. It is strongly recommended that you view the solution only after you have completed the task yourself. For some tasks there are small hints
Task 1: Adding a table
- Open the presentation from the previous lesson.
- On slide 25, select “Insert Table” in the placeholder, specifying 2 columns and 7 rows. Fill in the same way as the table below:
- Save the presentation for later. "Presentation lesson 4.1."