How to make Word from a scanned document. How to transfer a scanned document to Word? Video: how to scan a document in finereader

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Microsoft Office's Word text editor is installed on most users' computers. This is a convenient and practical program for typing and editing any information. The only annoying thing is that using such software it is almost impossible to open files that differ in format from doc. When this is necessary, the question arises: how to translate it into Word? A number of programs cope with this task quite simply. The most popular of them is Fine Reader. In a matter of seconds, it recognizes texts in various languages from images and easily translates them into doc format.

Program for scanned documents No. 1

The user does not need to have a scanner at hand. FineReader is a tool with which anyone can easily solve the problem of how to transfer a scanned document into Word from a flash drive, digital camera or mobile phone. The user just needs to connect the gadget to the computer and launch the program.

Interface and available tasks

After starting the program, the computer monitor will display a menu logically arranged by commands. FineReader's main tasks include:

saving the document in Word;
converting images from PDF to doc format;
just scan and save the image;
create a searchable PDF document;
moving photos to Word.

At this stage, the user can configure the color mode: color or monochrome, and recognition languages. The following languages are available for processing: English, Russian, Spanish, Italian, German. The user can also use a selection of artificially created languages: Esperanto, Interlingua, IDO.

If the user is faced with the task of scanning a document containing, for example, medical text, then the program will recognize the Latin font after the required checkbox is ticked. FineReader also sees formal languages. It successfully copes with the recognition of simple chemical formulas. A user who often works with documents in different languages can save his time by using the automatic settings feature.

An example of how to transfer a scanned document into Word

Let's consider the simplest problem. We have a document in Russian, scanned and saved on a flash drive. To transfer it to a Word document, you need to:

Launch the Abby FineReader program.
Insert the drive into the USB connector of the computer.
Select the “File in Word” menu item.
In the Explorer window that opens, specify the path to the image that needs to be converted.
Double-right-click on the selected file.

After all the above steps, the program begins to work independently. The FineReader window will then be divided into three columns. The first one will display all pages of the document. In the column located in the middle, the user can see which program is currently working with. The leftmost column remains empty during the recognition process.

Upon completion of work, the converted document automatically opens in Word. The user can only edit the text in those places where FineReader could not recognize the text and save it on his computer or flash drive.

Errors

It is clear that to the question of how to transfer a scanned document to Word, the answer turned out to be quite simple. But is everything always so rosy? Often the images are low resolution. And then FineReader gives an error instead of a finished file in doc format. But there is no reason to be upset. Many reasons that interfere with text recognition can be eliminated using the same FineReader. To do this, the program has a menu of “Edit” commands. By selecting it, the user has the opportunity to:

change resolution;
correct skewed scanned image;
adjust brightness and contrast;
crop, split and rotate a document and much more.

Scanner, Document, FineReader

Speaking about the functionality of the program for text recognition, I would like to say separately about the ability to work with various office equipment and gadgets. So, installing FineReader on the device’s hard drive eliminates the question for the user - how to scan a document to a computer?

The fact is that one device driver is not always enough to operate any office equipment. The scanner is no exception. As a rule, a disk with a program is included with it, which ensures operation of the device. But the functionality of such software is often limited.

FineReader is compatible with all scanners from well-known manufacturers. By installing it on your computer, the user can use this program as software for working with images. Documents can be simply scanned and saved; set the command to leave the captured image directly in Word; create PDF files. From them, translate texts into the Microsoft Office text editor. As a result, one small program can easily cope with such a task as scanning a document onto a computer, and can replace cumbersome graphic tools, while ensuring the smooth operation of the entire office.

You can scan text documents or images using a scanner or multifunction device. If there are none, then mobile gadgets iPhone or iPad will do. In this article we will look in detail at how to scan a document in Word with the possibility of subsequent recognition.

Two scanning stages

Scanning. The device takes a photograph of the document and saves the image in the desired format - .jpg, .gif, etc. The scanned copy can be saved on a computer or removable storage device.

Recognition. Converting photographed text into regular text for saving and editing in Word. The recognition process itself takes place without the participation of the MFP, using special software. Adobe FineReader is considered the most convenient.

Scanning process

Open the scanner settings - Start - “Devices and Printers” - an icon with connected equipment.
Place the document with the text facing down so that the edges do not extend beyond the scanner’s working area.
Close the scanner lid and press it tightly against the document to prevent light from entering.
Set the resolution - the higher it is, the better the image quality. For text documents, 400-500 is quite enough. Color - black and white. Image size - A4. Click “Scan” and indicate the location where to save the finished file.

OCR in Word

Launch FineReader on your PC. It looks like this:

Set the language in which the text is printed. If it contains 2 or more languages, then mark this in the settings.

Go to the “Recognize” - “Open Image” option. Select the desired file.

Images of scanned copies will appear on the screen. On the right will be the recognition result.

To expand the scanned copy, you need to use the appropriate buttons. Then tell the program which part needs to be recognized and what data format will be the output - a sign, a picture, a text. Each type has its own icons. For example, in a document, text parts will be highlighted in green, diagrams in red, tables in blue.

After preparing all the pages, you need to select them using the Ctrl+A keyboard shortcut and click on the “Recognize” option. Save the resulting Word document by clicking the “Save” button in the top menu.

Quite often among scanner users the question arises of how to edit a scanned document. In general, this kind of problem can be solved by using special software or an online service that supports conversion from PDF to any format convenient for editing. Below you can familiarize yourself with several popular software and services that will help you convert scanned documents for further editing.

Solving a problem using OCR

If you need to edit scanned documents, then use any OCR program whose function is optical character recognition. This software compares the characters in the scanned file with those characters that are in its database. After this, the program of this category converts the file into a convenient text format. However, keep in mind that not all OCRs can work for free - there are many paid options among them. Also keep in mind that depending on how well you scan the original, you may encounter various errors when editing the finished scan. To directly solve the problem related to how to edit scanned text, follow the following instructions:

Download the OCR program from the official website of the developer or any reliable web resource and install it.
Open the file you are editing in the program window. This process may differ for each software of this type, but in general you will need to open the file and then start the conversion process. Many of these programs allow you to select the appropriate output file format. The main thing is that the changed document type is convenient for you.
After the conversion is completed, you will need to remove formatting from the finished file if there are any problems with it. The fact is that the software can take into account formatting, for example, fonts, line spacing, if the scanned file is not scanned smoothly enough. To remove formatting, use any text editor, for example, the usual Notepad. It, as a rule, is not able to recognize formatting, so you can paste text into it without unnecessary code.
At the end, you need to open a new document in any convenient editor and begin the process of editing scanned documents. Be sure to use the spell check function to find all errors in time and correct them. But formatting errors will have to be corrected manually.

But before you turn on the scanner and scan this or that text, you should initially decide on an optical character recognition program that is convenient for you. Below you can see some of the most popular and widespread among them:

One of the most famous programs in the OCR category is ABBYY FineReader, which operates on a paid basis. This software is used to convert scans into text files using patented algorithms that allow you to recognize even text that is not of very high quality. In general, the advantages of the program lie in the high accuracy of text recognition, the ability to transform the entire structure and appearance of scanned text. Consequently, it will leave not only the text in its place, but also tables, drawings, etc.
Readiris Pro is also a fairly common OCR program that has a very user-friendly interface. With its help, you can save recognized text in formats such as XPS, OpenOffice, PDF, Word and Excel. It should be added that this program allows you to work with more than a hundred languages of the world and the DjVu format.
Freemore OCR is a program that is completely free. With its help, you can quickly extract graphics and text from scanned images. The extracted text can be saved as a Word document. In addition, it has a multi-page recognition function. But keep in mind that the program interface is only in English. However, this circumstance does not affect the ease of use.

Solving a problem using online services

If you are interested in the answer to the question of how to edit a scanned document without installing special software applications, then use any online service that offers converting images to text. Usually all these resources work according to the same scheme. You just need to upload a scan of the document, having first saved it in PDF format, then follow the recommendation to select the desired task and click on something like “Convert” (it’s different everywhere). Then the service will give you the finished file in the form of a Word document.

One of the most convenient and best services offering converting PDF to Word for the purpose of editing a scan is smallpdf.com. Its advantages include a simple interface, fast operation, excellent quality results, support for working with Dropbox and Google Drive, and a lot of additional functions. You can only use it for free twice an hour. If necessary, you can purchase a paid Pro account, as a result of which the list of functions will be significantly expanded.
Zamzar.com is also a fairly convenient online conversion service. It features the ability to batch process files, a large number of conversion options, and is fast. Moreover, you can use this resource absolutely free. However, there are size restrictions - no more than 50 MB. To remove this limit, you will have to pay the corresponding tariff. In addition, the result can only be received by e-mail, which you will have to first enter before downloading the file.

Using the start window, you can create Word documents using a scanner or camera.

On the Scan tab, click Scan to Microsoft Word.
Select your device and set scanning options.
Click the Preview button or anywhere in the scan area.
Preview the resulting image, change the settings if necessary, and click Preview again.
Specify the settings for the selected format. The appearance and properties of the resulting document will depend on the settings you select.

Maintain formatting. The choice of formatting saving mode depends on how you will use the created document in the future:

Exact copyThe ability to edit the output document is limited, but the appearance of the document is preserved as accurately as possible.
Edited copyThe design of the output document may differ slightly from the original. The resulting document is easily edited.
Formatted textOnly fonts, their sizes and style, and division into paragraphs are saved. The resulting document contains continuous text written in one column.
Plain textOnly paragraph breaks are preserved. All text is formatted in the same font and placed in one column.

Recognition languages - you must correctly specify the document languages. For more details, see "Recognition languages".

Save pictures - check this option if you want to save illustrations in the received document.

Save headers and page numbers - headers and page numbers will be saved in the resulting document.

Image preprocessing settings... - you can set settings for processing image files, including detecting page orientation and automatically processing images. These settings can significantly improve the original image and produce more accurate conversion results. See "Image Processing Options" for details.

Other settings... - allows you to open Format Settings on the DOC(X)/RTF/ODT tab of the Settings dialog (menu Tools > Settings...) and set additional settings.

Click Scan to Microsoft Word.

Once launched, a task progress bar will appear on the screen, containing a progress bar and hints.

After scanning the current page is completed, a dialog for selecting further action will appear on the screen. Click Scan again to start scanning the next pages with the current settings, or Finish Scan to close the dialog.

Specify the folder to save the received Word document.

When the task is completed, a Microsoft Word document will be created in the specified folder. In addition, all images will be added to the OCR editor and available for processing.

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Download and Scan

To start the process:

This program will automatically select document fragments, pictures and tables, and, if necessary, rotate the scanned text in the desired direction. After scanning is completed, in this program you need to select a language to transcribe what was written. You can select it in the “Document language” drop-down window; if the downloaded scan is written in several foreign languages, you should select the automatic mode.

Editing

Convert to Word format

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how to transfer a scanned document into Word

Microsoft Office's Word text editor is installed on most users' computers. This is a convenient and practical program for typing and editing any information. The only annoying thing is that using such software it is almost impossible to open files that differ in format from doc. When this is necessary, the question arises: how to transfer a scanned document to Word? A number of programs cope with this task quite simply. The most popular of them is Fine Reader. In a matter of seconds, it recognizes texts in various languages from images and easily translates them into doc format.

Program for scanned documents No. 1

Interface and available tasks

After starting the program, the computer monitor will display a menu logically arranged by commands. FineReader's main tasks include:

saving the document in Word;
converting images from PDF to doc format;
just scan and save the image;
create a searchable PDF document;
moving photos to Word.

An example of how to transfer a scanned document into Word

Let's consider the simplest problem. We have a document in Russian, scanned and saved on a flash drive. To transfer it to a Word document, you need to:

Launch the Abby FineReader program.
Insert the drive into the USB connector of the computer.
Select the “File in Word” menu item.
In the Explorer window that opens, specify the path to the image that needs to be converted.
Double-right-click on the selected file.

Errors

change resolution;
correct skewed scanned image;
adjust brightness and contrast;
crop, split and rotate a document and much more.

Scanner, Document, FineReader

Speaking about the functionality of the program for text recognition, I would like to say separately about the ability to work with various office equipment and gadgets. Thus, installing FineReader on the device’s hard drive eliminates the question for the user: how to scan a document to a computer?

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How to Edit a Scanned Document in Word

Using the FineReader program, you can easily convert text from paper into a Word file and edit it if necessary.

You can find out all the stages of this procedure in the presented article.

A large number of users who work with documents are often faced with the need to copy text from paper into Word. In this case, the best choice would be to scan the text and then edit it.

This can be done using the modern FineReader program; it successfully converts an ordinary photograph obtained from a scan into a meaningful set of words.

Working with a document in FineReader

FineReader is the most current program for automatic recognition of a scanned document; it was created by Russian programmers. Its main advantages can be considered the ability to support a large number of languages, including even the most ancient ones.

In addition, this program allows batch processing of multi-page text.

Its advantages can also be called:

The trial version of this program can be downloaded from the official website; its only drawback is that there is a limitation there. You can process no more than fifty scanned pages of text for free.

The full version of the program costs about fifty dollars, and there is no such limitation.