How to add a row at the bottom of a table in Excel. Adding Rows and Columns in Microsoft Excel
Excel is the main office program used by almost all office workers. Excel is used for various accounting and financial calculations, calculations of future value, analysis of statistical data, etc. Based on this, it is extremely important to be able to freely work with this program and perform any actions. This article will show you such a simple action in Excel spreadsheet, like adding a line.
So, to add a row in an Excel table, you need to do the following:
Open Excel
In order to open Excel, you need to enter the word “Excel” into the search. The result will appear, clicking on which you will open new document. This is done if you want to create a new table. In the same case, if you need to open an existing one, enter the file name into the search. A list of existing tables will also appear if you simply enter the name of the program into the search.
Inserting a Row
Each line has its own serial number. These numbers start from one and go down to an indefinite number. To insert a row in Excel tables, you need to click right click mouse on the line number above which you want to insert an additional field.
Consider this example: lines from 1 to 10 contain numbers from ten to one hundred. For example, we want to insert multiples of five between these numbers as follows: 5, 15, 25, etc. Click on the line with serial number 1 with the right mouse button, and select the “Insert” tab in the drop-down box.
Row inserted. We enter the value we need there and continue these actions until we achieve the result we need.
As you may have already noticed, the process of adding a row to an Excel table is very simple and straightforward. Learn to use this program correctly, because knowledge of it is required in almost every job.
Once you create an Excel table in a worksheet, you can easily add and remove rows and columns.
To add rows and columns to an Excel table, you can use the command Table size.
Other ways to add rows and columns
To add a row or column to a table, enter data in the cell below the last row or to the right of the last column, paste the copied value into the cell, or add new rows or columns between existing ones.
Data input
To add a row to the bottom of the table, start typing in the cell below the last row. The table will expand to include the new row. To add a column to the right of the table, start typing in the cell to the right of the last column.
In the following example of adding a row, when you enter a value in cell A4, the table expands to include it as well as the adjacent cell in column B.
In the following example of adding a column, when you enter a value in cell C2, the table is expanded to include column C. It is named Q3 because Excel recognizes the naming pattern for the Q1 and Q2 headings.
Inserting Data
To add a row this way, paste the data into the leftmost cell below the last row of the table. To add a column, insert data into the cell to the right of the rightmost table column.
If the data you insert in a new row has the same number of columns as the table or fewer, the table expands to cover all the cells in the inserted range. If the data you are inserting contains more columns than the table, the extra columns will not be included in the table. To include these columns in the table, use the command Table size.
In the row appending example below, when you insert values from the range A10:B12 into the first row below the table (row 5), it expands with the inserted data.
In the following example of adding columns, when you insert values from the range C7:C9 into the first column to the right of the table (column C), the table is expanded with the inserted data and the column is given the title "Q3".
Add a line using the Insert command
To insert a row, select the cell or row (not the header row) and right-click it. To insert a column, select any cell in the table and right-click it.
Hover your mouse over the item Insert and select a team Table rows above or Table columns on the left to insert a new row or column respectively.
If the cell in the last row is active, you can select the command Table rows above or Table rows below.
In the example below, a new line will be inserted above line 3.
When adding columns, if the cell in the far right column of the table is selected, you can select Table columns on the left or Table columns on the right.
In the example below, a new column will be inserted to the left of column 1.
Deleting table rows and columns
Removing identical rows from a table
Duplicates can be removed from a table just as easily as from any selected data in Excel.
Note: Remove duplicates are removed from the worksheet. If you accidentally delete data that you should keep, you can use Combination Ctrl keys+ Z or click the button Cancel on Panel quick access to recover deleted data. You can also highlight duplicate values before removing them with conditional formatting. additional information: Add, change and cancel conditional formatting.
Removing empty rows from a table
additional information
You can always ask a question to an Excel Tech Community specialist, ask for help in the Answers community, and also suggest new feature or improvement on the website
One of the most commonly used actions when working with tables in Excel is adding and deleting rows in general and blank rows in particular. Let's look at the mechanisms for adding and removing empty rows in tables.
Inserting one blank row into an Excel table
Add a new line using standard using Excel you can do this as follows: right-click on the line number above which you want to insert a new line and select “Insert” in the context menu
Moreover, if some data in the table has been formatted (fonts changed, colors changed, cell fills set), then after adding new line The “Add Options” button will appear, by opening it you can select one of three options for the new line: “Format as top,” “Format as bottom,” and “Clear format.”
You can also insert an empty line using the buttons on the toolbar. To do this, select the line above which you want to insert a new empty line. After that, go to the “Home” tab, in the “Cells” group and expand the “Insert” button menu, select “Insert rows into sheet”.
Adding multiple blank rows to an Excel table
In order to insert several new lines into a document, you need to select the line above which you want to add new lines, and without releasing the left mouse button, select as many lines as you need to insert.
After the rows are selected, you need to right-click on the selected area of the sheet and from context menu select the “Insert” item, or use the buttons in the ribbon tabs, similar to how described in the previous paragraph.
How to insert/add a given number of blank/new lines at specific places?
It is not always possible to solve such a problem using standard Excel tools, but let’s not forget that there is such a thing. powerful tool like VBA, which allows you to automate repetitive actions of the same type. Install according to instructions to Excel application add-in for inserting blank lines, which provides the following features:
1. Selecting the desired value, which can be empty cells, non-empty cells, cells with specified color fills, cells with a given number, as well as cells with a given text (bulls, symbols);
2. inserting a specified number of empty lines both above and below the lines with the desired value;
3. inserting a different number of empty rows depending on the value specified in a given column;
4. inserting new lines below every second, third, fifth, nth line of the selected range (the step is specified by the user);
5. insert empty rows each time a value changes in a given column;
6. insert empty lines between filled ones (after each filled cell in a column with a given number);
7. selection of ranges for inserting rows, several modes are provided:
a) used sheet range - the range of the active sheet, which includes all cells located between the first filled and last filled cell;
b) used ranges - differs from the previous mode in that data processing is carried out in the used range of each sheet of the workbook;
c) sheet range - the range that the user will select;
d) sheet ranges are ranges of the same name on all sheets of the workbook.
*Carefully select the range to achieve the desired result!
8. choice necessary conditions for cell values.
For numerical values: equal/not equal, more/not more, less/not less.
For text values: matches/does not match, contains/does not contain, begins/does not begin, ends/does not end.
The program checks all cells in the specified range and, if the selected condition is met, inserts required by the user the number of empty lines above/below the line (optional) containing the cell with the specified value. The user can choose from a variety of conditions for cell values, which can be used to determine where to insert new rows, and also provides a choice of ranges for data processing. For greater flexibility, the search for cells with the desired values can be carried out separately, as in text values cells, and by numeric ones. There is also a search for both empty and non-empty empty cells. This macro also allows you to add new rows in a specified number to every nth row of the selected range. If, for example, we insert two empty lines below every second line of the range A2:A24, we get the following result:
Inserting varying numbers of blank lines
The add-in can insert a variable number of blank rows as long as the number of rows to be inserted is specified in a separate column.
If you check the "Varying number of empty rows to insert" checkbox, the field with the number of rows to insert changes to the number of the column in which numeric values are indicated.
Instructions
First of all, you need to find the place in that you plan to separate with an empty line. Mentally divide the text into two parts. Place your mouse cursor at the end of the first part. Click Enter key. After this, the second part will move to line below. This will create two new ones, separated by an empty line.
If you work in Microsoft program Excel, you should do other things because "paste line"there you need to add a new one line. To do this, simply click on the table where you want the row to appear, and it will immediately appear there.
There is another way. Select that one line, after which you plan to insert an empty one. IN top panel menu, open the middle tab “Insert”. A list will appear. Click the “Strings” item. After these steps, Excel will insert an empty line.
Video on the topic
note
To cancel the insertion of a blank line, click the “Edit” - “Undo” section.
If paragraphs are not required, you can simply set the text to the required line spacing, corresponding in size to an empty string. To do this, open the “Format” tab in the menu bar, then “Paragraph” - “Spacing” - “Line Spacing”. Next, set the interval size.
Sources:
- Insert a specified number of empty cells across a row
The procedure for adding a line to the created Excel applications included in Microsoft package Office may be useful to the user when performing some editing operations. To carry out the procedure for adding a line, use standard means systems.
Instructions
Click the "Start" button to open the main menu of the system and go to "All Programs" to perform the operation of adding a row to a table in the Excel application included in the package Microsoft Office.
Launch the application and open the table you want to edit.
Select the last cell last line tables and click function key Tab to perform the procedure of adding a new empty row to the end of the table.
Enter desired value or text in the cell below the table you want to edit to add a row, or drag down the table size limiter located at the bottom right of the selected table.
Select the line above which you want to insert an additional line, and expand the “Cells” menu in the top toolbar of the window Microsoft applications Office Excel.
Select the "Insert" command and click on the arrow next to the command line.
Select the “Insert table rows at the top” option to carry out the procedure for adding a row, or use the “Insert table rows at the bottom” command to add the desired row below the last row of the table.
Call the context menu of the table row to be edited by right-clicking and specify the “Insert” command to execute alternative method adding a line.
Select the desired action from the drop-down list or call the cell's context menu in the required line right-click and select the “Insert” command to use another way to add a line.
Specify Table Rows Above to perform the selected operation.
Select the created new row in the table office application Excel and open the “Cells” menu in the top toolbar of the program window.
Select the “Delete” command and select “Delete table rows” (if necessary).
An alternative method for deleting a created new row is to use the “Table Rows” item of the “Delete” command of the row’s context menu, called by right-clicking the mouse.
Sources:
- Add or remove rows and columns in an Excel table
- how to add a row to a table in excel
You have to work with data placed in tables in different programs, but most often it is either a spreadsheet editor or a word processor from the Microsoft office suite. How to add rows to a structure spreadsheet in each case depends both on the application tools available for this operation and on the specifics of the changes made to the table structure.
Instructions
There is no need to insert blank rows at the end of a table in Microsoft Office Excel format - the program does this automatically after loading the document. And to place a new one line anywhere between already filled rows, first right-click the title of the row above which you need to insert an additional line. The row header is the cell to the left of the first column, which usually contains the serial number of the row of cells. Right-clicking on it brings up a context menu on the screen - select “Paste” from the list of its commands.
If you need to insert a non-empty line, and a duplicate of one of the existing ones, before the operation described above, place a copy of it on the clipboard - select it and press the key combination Ctrl + C or select “Copy” in the context menu. Otherwise, the procedure will be no different from adding a row of empty cells.
Insert empty line You can do it a little differently - right-click any cell in the row above which you need to add a new row. The context menu in this case will also contain line“Paste” - select it and a set of insert options will appear on the screen. In it, check the box next to “ line» and press the OK button.
To insert a new row in the middle of the table word processor Microsoft Office Word It is not necessary to use the context menu of the cells of the exact row that is located below the one being added. Right-click on any cell located above or below desired position, and in the menu that appears, expand the “Insert” section. Select the desired item in it - there is both a command “Insert rows at the top” and “Insert rows at the bottom”.
When adding a previously copied line to a new location, click any cell of the row located above the one being added and expand the “Paste” drop-down list on the “Home” tab of the word processor. In it, select the command “Merge” or “Insert new rows” - both options will give desired result.
Video on the topic
A standard sheet in an Excel workbook looks like a table, each row and each column of which has its own name or serial number. If, when entering data, you accidentally missed line, there are several ways to correct the situation.
Instructions
Open the document for editing and place the cursor in the cell above which you want to insert a new one line. Make the Home tab active in the toolbar and find the Cells section. Click on the "Insert" button. A new line will be added.
You can also select several adjacent cells and click on the same “Insert” button. Please note the following: if multiple cells in a row are selected, one new row will be added. If you select multiple adjacent cells in multiple rows, the same number of rows that you selected will be added. But if there are more selected cells vertically than horizontally, columns, rather than rows, will be added.
To avoid mistakes or confusion when adding several empty rows, it is better to select the required number of cells vertically and click on the arrow button opposite the “Insert” button in the “Cells” section. A context menu will open. Select the “Insert rows into sheet” item.
Right-click on the selected fragment and select “Paste” from the context menu. Just don’t confuse it with the “Paste from Clipboard” command; there are no thumbnails next to the menu item you need.
After that, right-click in the selected row and select “Insert” and the “Table rows above” sub-item from the drop-down menu.
Adding rows to tables created in the Excel application included in the Microsoft Office suite is a standard application operation and is performed regular means without involving additional software.
Instructions
Click the “Start” button to open the main menu of OS Windows and go to “All Programs” to carry out the procedure for adding a row to the selected Excel table.
Expand Microsoft Office and launch Excel.
Open the document to be edited and press the Tab softkey in the last cell of the bottom row of the table in order to add a blank line to the end of the selected table.
Enter required value to the cell immediately below the selected one table to add a row or drag the size indicator in the lower right corner of the table down to add line using the mouse.
Select the table rows you want to add one or more rows under the desired placement location and expand the “Cells” menu in the top toolbar of the Excel application window.
Go to the “Home” tab of the dialog box that opens and expand the “Insert” menu by clicking on the arrow of the selected field.
Specify the desired command: - “Insert table rows from above”; - “Insert table rows from below” or call the context menu of the row to be added by right-clicking to carry out an alternative editing procedure.
At times it would seem simple steps V Excel program are not fulfilled at all in a clear way. So, many users experience some difficulties when they need to add a new row to their table. Of course, it is worth noting that although this action can be performed in a few mouse clicks, it sometimes carries with it completely different consequences than were planned. Moreover, each goal has its own method.
How to insert a row in Excel
In total, you can consider three ways to insert new rows in the Excel spreadsheet editor. They all depend on the goals pursued by the user. Thus, the procedure for adding a row between rows is quite different from what you need to do to add a row at the end of the table. That is why it is necessary to consider each method separately, which is what we will do now.
Method 1: Insert Between Lines
First of all, let's figure out how to add rows between rows in Excel, since this is the action that users perform most often. And it is done quite simply:
- Place the cursor in the cell above which you need to add a new line.
- Click the right mouse button.
- In the context menu that appears, select the “Insert...” option. Sometimes it happens that there will be two “Insert” lines in the menu; be sure to select the second one.
- A new window will appear in which you need to indicate what exactly you want to insert. Accordingly, set the switch to the “String” position and click OK.
If you want to speed up the process of inserting a line between lines, you can resort to using hotkeys instead of the context menu. The fact is that the “Insert” window is called up by pressing the Ctrl + “+” keys. However, note that you need to press the plus key on the number pad, which is located on the right side of the keyboard. After pressing the hot keys, the same window will appear, in which you need to select the “Line” item and press the OK button.
Method 2: Insert at the end of the table
We have figured out how to add rows between rows in Excel, but if you try to do these steps to create a new row at the end of the table, the user will fail. The row will be added, but it will not carry over the formatting of the table and will be separated from it. In this case, you will have to resort to some tricks, which we will discuss now:
- Clamping left button mouse, select the lowest row of the table you created.
- Hover your cursor over the square located in the lower right corner of the selection.
- Hold down the left mouse button and drag this selection down the required number of lines.
- Release the mouse button.
After this, the table will expand, but the user may not be happy with this state of affairs, since along with the formatting, the text from the last row was also transferred to new rows. To fix this, run the following actions:
- Select new cells from which you want to remove information.
- Right-click on the selection.
- From the context menu, select "Clear Contents".
Immediately after this, all text from the cells will be removed, but the formatting will remain.
Method 3: Create a Smart Table
To make working with a table even easier, you need to group rows in Excel. In other words, create a “smart” table. This will allow you not to resort to all sorts of tricks that were described in the previous method. This is done simply:
- Select the entire table.
- Go to the main tab.
- In the panel, select Format as Table.
- Select the one you like from the list of templates.
Immediately after this, a smart table will be created. Now you can add new lines to it both at the end and in the middle. This was the third way to add rows in Excel, also the last one.
Conclusion
So we figured out how to add rows between rows and at the end of the table in Excel. I especially want to highlight last method, which involves creating a “smart” table. Ultimately, it will make working with the data in it several times easier, which is undoubtedly an advantage.