Hotkeys print the current page. Word keyboard shortcuts

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The other day I had to use Word and I realized that I couldn’t do without knowing at least the basic hotkey combinations. But all I needed was to remove all the hyperlinks from the document, and removing each one individually was too time-consuming. What can we say about those people who use Word every day. This article is exactly for them.

1. Keys for quickly moving through text

Home – moves the text input cursor to the beginning of the line (on partial keyboards the same effect is achieved through the key combination fn + ←).
End – moves the text input cursor to the end of the line (on partial keyboards the same effect is achieved through the key combination fn + →).
←→↓ - keys for moving the input cursor through the text.
Ctrl + → - moves the cursor one word to the right.
Ctrl + ← - moves the cursor one word to the left.
Page Up – one screen page up.
Page Down – one screen page down.
Ctrl + Page Up – page up.
Ctrl + Page Down – page down.
Ctrl + Home – go to the beginning of the text/document.
Ctrl + End – goes to the end of the text/document.
Shift + F5 – jump to the place where the text was recently edited.

2. Function keys in Microsoft Word

F1 – enable help;
F2 – move text (select text, press F2, then insert the cursor in the place where you want to move the text);
F3 – insert autotext elements;
F4 – repeat last action;
F5 – call the go to dialog box desired page, line, section, etc. document;
F6 – move to the next area of the window or frame;
F7 – spell check;
F8 – selection expansion;
F9 – go to the main menu;
F12 – enable the “Save as...” command.

3. Keyboard shortcuts

3.1. Shift key and function key combinations:

Shift + F1 – displays contextual help;
Shift + F2 – copy selected text;
Shift + F3 – change the case of letters;
Shift + F4 – opens the “Find”, “Replace” or “Go To” dialog box;
Shift + F5 – go to the last change;
Shift + F8 – decrease selection;
Shift + F10 – call the context menu.

3.2. Ctrl and function key combinations:

Ctrl + F2 – document preview;
Ctrl + F3 – cutting the selected text fragment;
Ctrl + F4 – close the program window;
Ctrl + F6 – move to the next window;
Ctrl + F7 – select the “Move” command;
Ctrl + F12 – open a document.

3.3. Alt key and function key combinations:

Alt + F4 – exit Microsoft programs Word;
Alt + F5 – restore the previous size of the program window;
Alt + F7 – search for the next spelling or grammatical error in the document.

3.4. Some shortcuts of the Ctrl key with other keys in Microsoft Word:

Ctrl + Shift + Space – creation non-breaking space.
Ctrl + Shift + - (hyphen) – creates a non-breaking hyphen.
Ctrl + Shift + - (hyphen) – soft hyphen.
Ctrl + N – call the “create document” command.
Ctrl + O – open a document.
Ctrl + W – close the document.
Ctrl + S – save the document.

4. Functions of the “Enter” key when working with text

Indicating the end of a paragraph:

cutting a line into two at the place where the cursor is;
inserting an empty line - before the current one, if you press Enter at the beginning of the line; -after the current one, if you press Enter at the end of the line.

5. Functions of the “Delete” key when working with text

deleting a character to the right of the text input cursor;
merging lines if you press Delete at the end of the line;
Ctrl + Delete – this combination deletes the entire word to the right of the cursor.

6. Functions of the “Backspace” key when working with text

deleting a character to the left of the cursor;
joining lines if you press Backspace at the beginning of a line;
Ctrl + Delete – deletes the entire word to the left of the cursor.

We guarantee you that if you read this material and use this information in your work, the use of hot keys will reduce your work time factor of!

To simplify working with a computer, basic and frequently repeated actions were duplicated by the developers into keyboard shortcuts. So, working in specific program and by pressing a combination of hot keys, you will get a certain result. This could be opening a menu, copying data, and much more. Please note that there are constant shortcuts that are the same for all programs - a prime example is Ctrl+C, which means copying active data. And keyboard shortcuts that only work in a specific program.

Today we will look at the basic hotkey combinations for the program Microsoft Word. In our work we will use the 2010 version of the editor.
Contents:

We control the program from the keyboard

For your convenience, all combinations considered will be divided into groups.

Pay attention to how the recording should be transcribed. The writing involves the designation of a separate key - a separate letter or control button. The "+" sign indicates that these buttons must be pressed together to get the result.

As an example, consider the following entry - closing the active window Alt+F4. This means that in order to close an active this moment window, you should press the Alt and F4 keys on your keyboard.

General tasks

note. In the previous article, we discussed in detail how to convert pdf to word. You can use it for your own purposes.

We'll start by looking at hotkeys. word programs responsible for general management tasks.

To create a non-breaking space use CTRL+SHIFT+SPACEBAR
To add a non-breaking hyphen - CTRL+HYPHEN
If you need to put bold style - CTRL+B
In turn, italic style is set - CTRL+I
Underline - CTRL+U
If you change font parameters, then reduce to the previous size - CTRL+SHIFT+<
Accordingly, increase to the next one - CTRL+SHIFT+>
If you need to decrease the current font by 1 value - CTRL+[
Enlarge - CTRL+]
To remove element formatting - CTRL+SPACEBAR
Copying the active object - CTRL+C
Deleting the active object - CTRL+X
And paste it - CTRL+V
For use special insert press - CTRL+ALT+V
If you need to paste only formatting - CTRL+SHIFT+V
To cancel last action- CTRL+Z
And here is its repetition - CTRL+Y
To open the "Statistics" window - CTRL+SHIFT+G

Documents and web pages

note. inserted using the built-in editor.

Let's get acquainted with the functions of creating documents, viewing them and saving them. The following word hotkeys will help us with this.

If we have already worked with some document and want to create a new one of the same type - CTRL+N
If you need to open a document - CTRL+O
Closing a document - CTRL+W
If you need to split the document window - ALT+CTRL+S
To remove the created division, press - ALT+SHIFT+C
Save the document by pressing - CTRL+S

Find and replace in a document

note. All kinds can be downloaded from our website.

Microsoft Word hotkeys will allow us to search a document using specified criteria and, if necessary, replace characters, words and sentences.

Finding information in a document - CTRL+F
Repeat the search using previously specified criteria - ALT+CTRL+Y
Replacement of characters is carried out using the keys - CTRL+H
Go to document elements - CTRL+G
To move between the last four places where changes were made, press - ALT+CTRL+Z
To open a list of search options, press - ALT+CTRL+HOME
If you need to move to a place previous change- CTRL+PAGE UP
And if to the next one - CTRL+PAGE DOWN

Document viewing modes

Hotkeys for the Word program can help us set up document viewing modes.

Activating markup mode - ALT+CTRL+P
Enabling structure mode - ALT+CTRL+O
Draft mode - ALT+CTRL+N

We work in the "Structure" mode

This mode makes it easier to work with a document that contains big number information.

If you need to move a paragraph to a higher level - ALT+SHIFT+LEFT ARROW
In turn, to the lower one - ALT+SHIFT+RIGHT ARROW
Make paragraph body text - CTRL+SHIFT+N
Move selected paragraphs up - ALT+SHIFT+UP ARROW
Down - ALT+SHIFT+DOWN ARROW
If you need to expand the text located under the heading - ALT+SHIFT+PLUS SIGN
To collapse it - ALT+SHIFT+MINUS SIGN
Expand or collapse all headings, or all text - ALT+SHIFT+A
Show/hide character formatting - Slash (/) on the numeric keypad
If you need to display all the text, or the first line of the main text - ALT+SHIFT+L
Show all headings that are formatted with the "Heading 1" style - ALT+SHIFT+1
Tab character - CTRL+TAB

Preview, Print

When we created Word document, edited it, you can use the preview to get an idea of how everything will look on paper. And then print it.

Send document for printing - CTRL+P
Close/open preview - ALT+CTRL+I
If viewing at a larger scale, use the arrow keys to move around the page.
If, when zooming out, you need to move to the previous or next page - PAGE UP or PAGE DOWN
Go to first page - CTRL+HOME
To the last one - CTRL+END

Document review

Microsoft Word allows you to review the current document.

To insert a note, press - ALT+CTRL+M
Enable/disable correction recording mode - CTRL+SHIFT+E
Close scan area - ALT+SHIFT+C

Works with footnotes and links

To mark a table of contents item, press - ALT+SHIFT+O
Mark an element of the link table - ALT+SHIFT+I
Mark the subject index - ALT+SHIFT+X
Add regular footnote to document - ALT+CTRL+F
Insert an endnote - ALT+CTRL+D

Video for the article:

Conclusion

Use hotkeys - they will help reduce operating time.

Instructions for users - .

Allows you to create document navigation.

Why look for information on other sites if everything is collected here?

Hot combinations and WORD keys

To highlight in Word vertical block text, you must first press the key combination "Ctrl" + "Shift" + "F8". In addition, you can select a vertical block using the mouse while holding down the "Alt" key.
In Word, working in Cyrillic mode, sometimes you need characters that are only available in Latin mode, for example. @, $, & in order not to switch modes, just press the Alt + Ctrl + desired key (or Shft + Alt + Ctrl + desired one).
Hotkeys
Bold text - press Ctrl+B (or in Russian mode - Ctrl+I). It turns off in the same way.

Italic text - Ctrl+I or Сtrl+Y (in Russian - Ctrl+Ш or Ctrl+Н).
Underlined text - Ctrl+U (in Russian - Ctrl+Г)
Text with double underline - Ctrl+Shift+D (Ctrl+Shift+in)
Text typed in capitals (reduced capital letters) - Ctrl+Shift+K (Ctrl+Shift+Л) (to change these attributes of an entire word, it is not necessary to select it entirely. It is only enough that the cursor is inside the word).
Paragraph alignment: left - Ctrl+q (Ctrl+th);
right - Ctrl+r (Ctrl+k);
in the center - Ctrl+e (Ctrl+у)
by format - Ctrl+j (Ctrl+o)
bulleted list- Ctrl+Shift+L (Ctrl+Shift+d)
Shift a paragraph to the right Ctrl+M (Ctrl+ь)
Increasing left indentation (except for the first line) - Ctrl+T (Ctrl+e)
Printing a document (in Word and almost all other programs) - Ctrl+P (ctrl+З).
Some useful notes for those who touch type and hate using the mouse:
Change the font in the text - press Ctrl+Shift+F (Ctrl+Shift+A), this will activate the font change window in the formatting panel. We type the name of the desired font in this panel (usually the first few characters are enough - then Windows completes the name automatically) and press “Enter”.
Change the font or paragraph style - similarly, press Ctrl+Shift+S (Ctrl+Shift+І), and enter the font name, for example, “Heading 1”. After pressing "Enter", the entered style is applied to the paragraph, and if the style does not exist, then it is created based on the formatting of the paragraph where the cursor is located.
Entering an endnote. You can, of course, go to the menu to do this, but this again means using the mouse! It is much easier to press Ctrl+Alt+F (Ctrl+Alt+A), and a footnote will immediately appear in the specified place in the text, and the cursor will move to the bottom of the page, where you can enter its description.
It is very easy to remove unused buttons from the panel by simply dragging them out of the panel with the mouse while holding down Alt; in the same way, when holding down Alt, you can change the location of the buttons without going into the options and settings windows (with pressed Alt+Ctrl - you can make a copy of the button). Using the same manipulations, you can place buttons in the menu and menu sections in the toolbar with buttons.
Sometimes a problem arises and you need to change the case of letters, to do this, stand on the word in which you need to change the case (or select several words) and press Shift+F3 several times, depending on how you want: All Capital Letters At the Beginning of Words, CAPITAL or Lowercase.

Word keyboard shortcuts
Hotkey table for MS Word:
(this table of Word hotkeys will help you make your work with the program more efficient; using even a few basic Word hotkey combinations when working with the program can significantly speed up the process of creating and editing documents).

Word hotkeys:
F1 - Call help or assistant
F2 - Move text or pictures
F3 - Insert AutoText Element
F4 - Repeat last action
F5 - Go (Edit menu)
F6 - Move to next area
F7 - Spelling (Tools menu)
F8 - Expand Selection
F9 - Update selected fields
F10 - Go to menu bar
F11 - move to next field
F12 - Execute the Save As command (File menu)

SHIFT+:
F1 - Call context help
F2 - Copy text
F3 - Change letter case
F4 - Find or Go Next
F5 - Go to previous fix
F6 - Go to previous window area
F7 - Thesaurus (Tools menu)
F8 - Decrease Selection
F9 - Display codes or field values
F10 - Display context menu
F11 - go to previous field
F12 - Execute the Save command (File menu)

ALT+:
F1 - Go to next field
F3 - Create AutoText Item
F4 - Exit Word
F5 - Previous program window sizes
F7 - Next error
F8 - Run macro
F9 - display codes or values of all fields
F10 - maximize the program window
F11 - Display VISUAL BASIC code

CTRL+ ALT+:
F1 - System Information
F2 - Open (File menu)

CTRL+:
F2 - Preview
F3 - Delete the selected fragment to the piggy bank
F4 - Close window
F5 - Previous dimensions of the document window
F6 - Go to next window
F7 - Move (window menu)
F8 - Size (window menu)
F9 - insert an empty field
F10 - Maximize or restore the document window
F11 - field lock
F12 - Execute the Open command (File menu)

Microsoft Word has great amount tools that allow you to change text beyond recognition. Any of them can be found in standard menu(version 2003 and earlier) or on the tool ribbon (version 2007 and later). But if required fast conversion document, then use GUI programs forces you to do unnecessary actions and waste time. Therefore, the developers came up with combinations of hot keys or hotkeys to access basic functions using the keyboard.

Function keys

They are in the first row of the keyboard. They contain inscriptions in the range F1-F12. The functions they perform are shown in the table below.

	Description of action
	Calls background information to the program.
	Allows you to move the selected picture or text once
	Reruns the last command
	Activates access to all GUI elements. Single click allows you to use items Double - Tool Ribbon (Word 2010 and newer). Triple - disables access
	Checks spelling. If there are errors, opens a dialog box to correct them
	Highlights text. Double tap highlights the word around the cursor. Triple - the entire line. 4 clicks - all text
	Updates selected fields inserted using Insert>Quick Blocks>Field
	Enables use of the keyboard interface
	Moves to the next field (see F9 key)

Window management

The first part of the Microsoft Word program that can be controlled by hotkeys is the window and interface. The button combinations that allow you to do this are summarized in the table below.

	Description of the action being performed
Ctrl + Shift + F6	Switch open editor windows between each other. The second combination goes to the previously displayed window
	Shrinks the size of everyone open windows Word to the default. Clicking again does not expand them
	Reduces or enlarges the active window to fill the entire screen

	Collapses and expands the tool ribbon in Word 2010, 2013, 2007, 2016
	Minimizes the active window. System
Ctrl+Alt+Escape	Makes the window inactive. System
	Minimizes all windows in Windows OS. System
	Switches windows between all windows open in the system. System
	Takes a screenshot and places it on the clipboard. To extract it, you can paste it into any editor raster graphics. System
Alt+PrintScreen	Places an image of the active window on the clipboard. System
	Divides a document sheet in half, allowing each part to be viewed independently of the other
	Helps you navigate through the tool ribbon by “skimming” drop-down lists and moving the selection to the button in the lower right corner of the block
Ctrl + mouse wheel rotation	Zooms in or out on a document

Note: "system" means that hotkey from Word can also be used on Windows.

File Operations

The second function of hotkeys is Microsoft editor Word operates with commands found in the "File" (all versions except 2007) and "Office" (Word 2007) menus. These include:

Main key	Additional key	Description of action
		Creates new document with "Normal" style
		Opens a dialog box to select the file to open
		Saves changes to the document. If saving is being done for the first time, this hotkey will bring up the "Save As..." dialog box.
	P or Shift + F12	Open the "Print" window to configure and launch it
		Allows you to close the document, but does not close the editor
		Activates the " Preview"

Hotkeys in Word "Create Document", "Open", "Print" are universal and for software packages other developers.

Move around the worksheet

To perform this task, there are also assigned hotkeys in Word. They are used in conjunction with special keys, located in the navigation block on the right half of the keyboard. The table shows their capabilities.

Main key	Additional key	Description
		Places the cursor at the beginning of the line
		Moves the cursor to the end of the line
		Moves the cursor 1 sheet up, maintaining the position
Page Down (PgDn)		Moves the cursor 1 sheet down, maintaining its original position
Arrows "left"\"right"		Move the pointer along the line in 1 character increments
Up\Down arrows		Move the cursor up and down lines
		Places the cursor before the first character in the document
		Sets the pointer after last paragraph in the document
	arrows "right"\"left"	Allows you to move left and right in a line in increments of one “word” or punctuation mark along with a space after it. A “word” is understood as a continuous set of letters and numbers. For example, "Yl65465voaprflyopr"
	up and down arrows	Moves around the document, placing the cursor at the beginning of each paragraph
	or Page down	Place the cursor at the beginning of the previous (1st command) or next (2nd command) sheet
		Brings up the Find and Replace window with the Go tab active.

All these special keys are duplicated in the number pad of the keyboard. To use it, you need to disable the number input by pressing the NumLock button 1 or 2 times. The shutdown is confirmed by the first unlit light above digital block.

Text selection

The third use for hotkeys is the text selection operation. The most famous command for it in Word is “Select All” (hotkey Ctrl + A). It selects all text in the document. But more often it is necessary to select small fragments. Therefore, there are other combinations. Their list is given in the table below.

Main key	Additional key	Description
Shift		Selects all text from the beginning of the line to the pointer
		The same, but from the cursor to the end of the line
	Page Up or Page Down	Selects text from the top of the sheet to the bottom. The volume is adjusted by scaling the document using the slider in the lower right corner of the editor
	left/right arrows	Selects text in 1 character increments
	up/down arrows	Selects text in 1 line increments. The end of the selection is usually located under the place where it began
		Selects all text from the beginning of the document to the cursor
		Selects text from the cursor to the last non-printable character(¶)
	"right/left" arrows	Highlights text in word increments
	up/down arrows	Selects entire paragraphs before or behind the cursor

Editing text

The fourth group of hotkeys in Word is for text editing. There are few combinations, and they can also be used to work with non-editable fragments. Here is their list:

Main key	Additional key	Description
		Copies the selected text to the clipboard
		Pastes text behind the cursor from the clipboard
		Cuts the selected text (deletes it, but stores the fragment in the clipboard)
	Z	Cancels 1 any completed action
		Returns the action canceled by the previous hotkey
		Opens the Find and Replace window with the Replace and Find tabs active, respectively
		Deletes text behind the cursor.
		Removes text in front of the cursor
		Switches the mode of inserting and replacing text. When this button is enabled, all text behind the cursor will be replaced by the newly entered text.

Formatting

The fifth use of keyboard shortcuts in Word is formatting. The list of documented commands is shown in the table below.

Main key	Additional key	Description
		Opening the Font Dialog Box
		Makes text bold
		Adds an italic effect to selected and subsequent text
		Emphasizes text
		Allows you to enter subscripts (lower)
		Places the cursor or line in left side sheet
		The same, but in the center of the sheet
		The same, but to the right side of the sheet
		"Stretches" the contents of the line to the width of the sheet
		Inserting a page break (with a new page break)
Ctrl + Shift		Allows you to enter superscripts
		Copying finished formatting
		Paste formatting
Enter		Inserting a line break (new line break)

Unfortunately, other formatting tools are not connected to keyboard shortcuts in Word. To continue using the keyboard for formatting, you can add your own combinations or use the alternative controls enabled Alt keys or F10.

Symbols

Their library in the editor is quite large. It contains many of the symbols used in documents. For example, the diameter sign. In Word, the hotkey for it and other symbols looks like Alt + X, where X is the number of the desired character, which can be found at the bottom of the list window.

The table below shows the 10 symbols with their insertion codes.

Assigning individual hotkeys

As an example of using this feature, let's add Word hot the "Insert rows below" key, since it is not assigned by default. To do this, you need:

In this way, you can bind any tool present in Microsoft Word to keyboard shortcuts.

Greetings, dear guests of the computer site. In this article we will look at hot combinations Microsoft keys Word to increase your skills in work, as well as reduce the time you spend using various functions in this program.

As I already said, you can increase your work speed several times if you use hotkeys. As with the program, many work in text Word editor. This is another one useful program from Microsoft Office. So let's look at the keyboard shortcuts most used in work.

Microsoft Word hotkey combinations.

Ctrl + A- Select the entire document.
Ctrl+ C- Copy the selected fragment.
Ctrl + X- Cut the selected fragment.
Ctrl + V- Paste a copied/cut fragment from the clipboard.
Ctrl + F- Open the search window.
Ctrl + Y- Repeat the last action.
Ctrl + Z- Undo the last action.
Ctrl + B- Select bold selected text.
Ctrl + I- Select italics selected text.
Ctrl + U- Underline selected text.
Ctrl + K- Insert link.
Ctrl + S- Save open document(alternative combination Shift + F12).
Ctrl + W- Close the document.
Ctrl + N- Create a document.
Ctrl + O- Open the document.
Ctrl + D- Open the font window.
Ctrl + Space(Space) - Set the default font for the selected text.
Ctrl + M- Paragraph indentation.
Ctrl + T- Increase left indentation.
Ctrl + E- Align paragraph to the center of the screen.
Ctrl + L- Paragraph alignment to the left side of the screen.
Ctrl + R- Paragraph alignment to the right side of the screen.
Ctrl + J- Alignment by format.
Ctrl + Shift + L- Bulleted list.
Ctrl + 0 (zero) - Increase or decrease the space before the paragraph by one line.
Ctrl + 1 - Single line spacing.
Ctrl + 2 - Double line spacing.
Ctrl + End- Move to the end of the document.
Ctrl + Home- Move to the beginning of the document.
Ctrl + [left arrow]- Move one word to the left.
Ctrl + [right arrow]- Move one word to the right.
Ctrl + [up arrow]- Go to the beginning of a line or paragraph.
Ctrl + [arrow to down]- Go to the end of the paragraph.
Ctrl + Del- Delete the word to the right of the cursor.
Ctrl + Backspace- Delete the word to the left of the cursor.
Ctrl + Shift + F- Change the font.
Ctrl + Shift + > - Increase font size.
Ctrl + Shift + < - Reduce font size.
Shift + F3- Change the case of letters. Capital letter At the Beginning of Every Word. CAPITAL or lower case of the selected text, to change you need to press the combination of these keys several times.
Ctrl + F1- Open the Taskbar menu.
Ctrl + F2- Display preview.
Ctrl + Enter- Move to the next line.
Ctrl + ] - Increase the font of the selected text.
Ctrl + [ - Decrease the font of the selected text.
Shift + Alt + D- Insert current date(DD.MM.YYYY).
Shift + Alt + T- Insert current time(HH:MM:SS).

Using function keys in Microsoft Word.

About function keys F1-F12 I have already told you that they are widely used in Microsoft Windows, in many programs. Function keys They allow you to access any functions very quickly, just click one of the buttons, and what each of them means for Microsoft Word can be found below.

F1- Open the Help menu.
F2- Move text or picture.
F3- Insert an "AutoText" element.
F4- Repeat the last action (Word 2000+).
F5- Open the "Edit" menu.
F6- Move to the next area.
F7- Check the spelling and grammar of the selected text.
F8- Selection expansion.
F9- Update selected fields.
F10- Go to the "Menu" line.
F11- Go to the next field.
F12- Open the "Save As" menu.

In addition to the Word keyboard shortcuts listed above, you can also use your mouse for ease of use. By the way, don’t forget to read an interesting article in which you will find very useful functions.

Double-clicking with the left button will highlight the clicked word.
Triple-clicking with the left button will select the entire paragraph.
Grab the selected text with the left button and move it to the desired location, then release the button.
Hold the key Ctrl and spin mouse wheel to reduce or enlarge the document size.

Here are some small tips for beginners on working with Microsoft Word, using hotkey combinations and using mouse shortcuts.