Editing the text in the PDF file. Editing text in a PDF file How to change the font color in Adobe Reader


Today, the PDF format, developed at one time by Adobe Systems, is almost universal, since it is in this electronic form that almost all instructions, technical documentation and other information are stored. But sometimes users have questions about how to change text in PDF format. This can be done in several ways, which are used depending on what specific actions need to be performed.

How to change text in PDF format: directions for action

First, a few words about possible situations, since the choice in favor of one or another of the proposed methods below will depend on this. A PDF document can combine both text and graphic information, but the format itself refers to graphics rather than text format.

However, the question of how to change text in PDF format may have several solutions:

  • parts directly in the document;
  • recognition of graphic objects with text;
  • opening a document in a variety of office applications;
  • translation into another readable format.

Now about each technique in a little more detail. After considering each of them, any user will be able to decide which method is most suitable and simple for him.

How to change text in a PDF file?

Let's start with the simplest. Previously, when the popularity of the newly created format was just gaining momentum, PDF documents could only be viewed. There was no mention of any editing. However, over time, the situation changed radically, as special programs began to appear that made it possible to change the text part, as is done in any text editor. Today, the most popular applications include Foxit Reader, PDFXEdit, PDF-XChange Editor and many others, not counting Adobe's own developments that can be used to carry out similar actions.

In almost any such application, the problem (how to change the text in a PDF document) is solved quite simply. In most cases, this requires clicking the edit content button and selecting the required text range, after which text recognition will begin. Once the process is complete, you can perform the same actions as in conventional text editors.

Text recognition for translation into another format

But it also happens that text in a document can be inserted in the form of a graphic object (for example, a scanned sheet). What to do in such a situation, because editing utilities do not recognize such a fragment as text?

How to convert PDF to text? This can be done using special programs like ABBYY Fine Reader, in which you need to set scanning and specify the desired output text format. By the way, this same software package is also useful in cases where you need to perform text recognition in PDF format, and the original PDF file is protected from editing.

Convert PDF to other formats and directly open in office programs

If you don’t have editing programs at hand, you can convert the source format using special converters, which have been developed today and are widely available on the Internet.

There is a change in format to suit every taste. You can convert a document to a regular graphic image (for example, JPG), convert PDF text to Word or Excel, etc.

But if previously the applications included in Microsoft office suites were unable to work with such documents, now there are no problems with this. For example, in Word you need to open a PDF file.

Specify the required format in the type of document you are opening, and then the path to the document. Another thing is that the document may open in the mode of a collection of graphic images, and the text will not be available for editing. This also happens. However, in the latest versions of Word, before opening it, the source document is converted into a readable format, after which you need to click the edit button located at the top right. Then the source text can be changed at your discretion.

Using Browsers

The longest and most inconvenient way is to open the PDF file in any web browser, then save the page in HTML format (or use source code viewing), then open it in the same Word editor or in regular Notepad and execute editing. True, in this case you will have to spend quite a lot of time, since you will need to delete the corresponding programming language commands. As is already clear, the method is not the best, but if there are absolutely no other tools at hand, you can use it (although it is extremely doubtful that the user does not have the same “Office” on his computer).

Brief summary

That's all that can be offered in solving the above question (how to change text in PDF format). Which of all this should you prefer? Using specialized editors is far from the best solution, not to mention trying to edit after translation into HTML format. It is best to use Word tools, but the version of the editor itself must be at least 2010. And if you need to change an entire document into a completely different format, you can’t do without converters. For the most part, they are distributed absolutely free of charge and after installation do not take up much space on your hard drive, and for some of them you can even find portable versions that do not require installation at all. So here the choice is up to the user. It is difficult to judge what will be the most convenient tool for him. But you can use at least one of the proposed solutions.

During document management, you often need to edit text in a PDF document. For example, this could be the preparation of contracts, business agreements, a set of project documentation, etc.

Despite the many applications that open the extension in question, only a small number of them have editing functions. Let's consider them further.

Method 1: PDF-XChange Editor

PDF-XChange Editor is a well-known multifunctional application for working with PDF files.


Method 2: Adobe Acrobat DC

Adobe Acrobat DC is a popular cloud-based PDF editor.


An important advantage of Adobe Acrobat DC is the recognition function, which works quite quickly. This allows you to edit PDF documents created from images without resorting to third-party applications.

Method 3: Foxit PhantomPDF

Foxit PhantomPDF is an enhanced version of the famous PDF viewer Foxit Reader.


All three programs do an excellent job of editing text in a PDF file. The formatting panels in all the software reviewed are similar to those in popular word processors, for example Microsoft Word, Open Office, so working in them is quite simple. A common disadvantage is that they are all distributed through a paid subscription. At the same time, free licenses with a limited validity period are available for these applications, which are sufficient to evaluate all available capabilities. In addition, Adobe Acrobat DC and Foxit PhantomPDF have text recognition capabilities, making it easier to interact with PDF files created from images.

PDF is a common file format containing text information or images. The format is known for the fact that it opens unchanged on any operating system and any software.

Many users find it problematic to edit text in a *PDF file, as this format is primarily designed for distributing rather than editing information.

Quick navigation through the article

PDF XChange Viewer

You can edit a *PDF document using the XChange Viewer program. The application is free, so it is widely used among users. In order to change text in PDF using this program, you need:

  • Download and install the PDF XChange Viewer program (pdf-xchange-viewer.en.softonic.com);
  • Open the program, select “Tools” in the top menu, then “Comments and notes” and the “Text” item;
  • Place the required text in the *PDF file in the right place. Set the required font size, color and type;
  • Close the document and save changes.

Word 2013

It is possible to open the *PDF file in the familiar text editor Word version 2013. To change text in PDF using this method, you must:

  • Download and install Microsoft Word 2013 (office.microsoft.com);
  • Open Word, select “File” in the top menu, and then “Open”;
  • In the window that appears, you must specify the location of the PDF file that you want to edit and click “Open”;
  • Edit the opened document;
  • Save changes by clicking “File” -> “Export”, then “Create PDF/XPS”. After that, select the location where you want to save the file and click “Save”.

Google Drive

Editing *PDF files using Google Drive is no less reliable and convenient than other methods. In order to change text in PDF using this method, you must:

  • Visit the Google Drive service (drive.google.com) and register in it, or use an existing profile to log in;
  • Click the “Download” button and then select “Files”;
  • In the window that opens, select the PDF file you want to edit and click “Download.”
  • Right-click on the downloaded file, select the “Open with” menu item, and then “Google Docs”;
  • Make the necessary changes to the document in the editor that opens;
  • Save changes by clicking “File” in the top menu, then “Save As”, selecting the “PDF Document” format.


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