List of preferential professions 3.6 7. The value I need is not in the classifier

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User guide

software tool

"Scroll preferential professions enterprises"

Version 2.0

Krasnoyarsk, 2008

Introduction. 3

Notations used. 4

1. Creation of the List. 5

1.1 Creation based on the List for the previous reporting period. 5

1.2 Filling out general data. 7

1.3 Editing the list of activities. eleven

1.4 Filling out information about the organization’s officials. 12

1.5 Adding and editing data about departments. 13

1.6 Working with the “Division” window. 15

1.6.1 Filling out the table of positions staffing table. 18

1.6.2 Filling out the name list table. 21

1.6.3 Updating work periods.. 26

1.6.4 Search for an employee in the name list. 26

1.6.5 Saving changes and finishing work with the division window. 29

2. Search for an employee by organization. 33

3. Printing of the List and statistics. 35

3.1 Printing of the List. 35

3.2 Printing a list of names. 37

3.3 Printing a report on the List... 38

3.4 Printing a report on the list of names. 39

4. Working with the List in XML format. 41

4.1 Saving the List to an XML file... 41

4.3 Combining several Organization Lists into one. 45

4.4 Errors that occur when loading the List from an XML file.. 46

6. Additional features. 54

6.1 Using the Wizard to prepare the List. 54

6.2 Working with several organizations. 58

6.3 Simultaneous operation of several users. 59

7. Possible problems when working with the program. 62

8. Frequently asked questions... 63

8.1 Completing the List. 63

Staffing number 0.5; what should be entered in the actual number column? 63

How to correct the error: with a corrective or with the original List? 63

Is it possible not to use the PS “List of Medicines” to prepare the List? 63

Data verification is disabled, why does the program still show errors? 64

The classifier does not have the value I need. What to do?. 64

8.2 Program operation.. 64

I found an error in the program, who should I contact? 64

Is it possible to work in MS Windows 98? 65

Introduction

The software tool “List of preferential professions of the enterprise” is intended for the preparation by policyholders of a List of jobs, professions, positions, employment in which entitles insured persons to early pension provision in accordance with Articles 27, 28 of the Federal Law - Federal Law “On Labor Pensions in the Russian Federation” ( below is the List).

This software tool is intended for use at the workplaces of HR specialists responsible for maintaining personal records at the enterprise and allows them to perform the following functions:

· creation and adjustment of the List of jobs, professions (positions), employment in which gives the right to early assignment of labor pensions;

· printing the List in the form of a standard sample;

· printing a list of names in the form of a standard form;

· obtaining statistics with output to the screen and printer

Notations used

This user guide uses the following conventions:

Attention! - you should pay attention to the text following such a word Special attention;

The text next to this sign describes additional features software tool.

1. Creation of the List

1.1 Creation based on the List for the previous reporting period

The list can be prepared based on available data for another reporting year.

If only the List in XML format is available for the previous period, load it into the program (for more details, see the section “Loading the List from an XML file”), change the value in the “Reporting year” field and make the necessary changes to the staffing positions and the list of names.

If the List for the previous reporting period is already available in the “List of Medicines” program, you can start filling out a new List for the same organization, but for a different year, by simply copying the existing data. To do this, being in the desired List, select [List] > [Start filling out a new List] > [For a new reporting year] (Fig. 1.1.1)

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Figure 1.1.2. Entering the reporting year for the new List

After clicking the “OK” button, the process of generating a new List based on the existing one will begin. Upon completion, a corresponding message will be displayed and a new List will be opened (Fig. 1.1.3).

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Figure 1.1.4. Selecting a List to edit:
switching between reporting years

1.2 Filling in general data

If there is no data from previous reporting periods, the creation of the List begins by filling out general data about the List and the organization (Fig. 1.2.1):

Figure 1.2.1. Creation of the List. Filling in general data

general information about the List:

date of compilation – set by default The current date, but a correction to another is possible;

· date of certification of workplaces in the organization;

· the reporting year for which the List is provided;

· sign of agreement with the trade union committee;

· type of the List – initial (when filling out for the initial submission of the List) or corrective (when submitting changes to the List annually).

general information about the organization:

· name of company;

· registration number organizations in the Pension Fund in the format NNN-NNN-NNNNNN (for example, 002);

· list of types of activities of the organization by classifier - to specify the list, you need to click on the button with three dots next to the “Type of activity” field (Fig. 1.2.2). For more information on creating and editing a list of activities, see the section “Editing a list of activities”;

Figure 1.2.2. Button for editing the type of activity of the organization

· type of organization according to the classifier;

· information about the manager, head of the personnel department and chairman of the trade union committee - on the main form (Fig. 1.2.1) you can indicate the names of the relevant officials (Fig. 1.2.3).

Figure 1.2.3. Entering data on the names of officials of the organization

To enter additional information(job title and contact number) you need to click the “…” buttons next to the corresponding fields (Fig. 1.2.4). For more information on filling out this information, see the section “Filling out information about officials of the organization”

Figure 1.2.4. Buttons for opening a window for entering and editing information about an official

· periods of the heating season;

· periods of navigation periods.

Attention! The fields highlighted in bold are required to be filled out by the policyholder (in the absence of mandatory data, saving is impossible).

To save the entered general data about the List and the organization, you need to click the “Save” button. Before saving, the correctness of the entered data is checked and, if an error is detected, a corresponding message is displayed (for example, “Indicate the type of activity of the organization!”), and saving is not performed. If saving is successful, a corresponding information message appears at the bottom of the window (Fig. 1.2.5)

Figure 1.2.5. Inscription indicating successful data saving

When you click the "Close" button, saving will not be performed and the program will be closed.

1.3 Editing the list of activities

The window for selecting types of activities is intended to generate a list of types of activities of an organization or division. The basis for forming the list is a special classifier. An organization (and division) can have several types of activities simultaneously.

The window contains three areas (Fig. 1.3.1): on the left side there is a classifier of activities (located under the inscription “Possible types of activities”), on the right side of the window there is an area in which the types of activities selected for the organization (division) are placed, and In the center there are two buttons “Select” and “Remove”.

Figure 1.3.1. Window "Select Activities"

In order to indicate what type of activity the organization (division) has, find the name of the required type in the left list, select it by clicking the mouse, and then click the “Select” button (Fig. 1.3.2). The name of the activity will now be in the right area of the window in the list of selected ones.

Figure 1.3.2.. Selecting an activity from the classifier

To remove an activity type from the list of selected ones, select it in the right list and click the “Remove” button. The activity type will move from the right list to the left.

You can move an activity from one list to another double click mouse on the corresponding species name.

If, when you press the “Select” or “Remove” buttons, the message “Select an activity!” is displayed. and nothing else happens, this means that you forgot to select the type of activity you need from the right or left list before pressing the button. Close the message box by clicking OK, select an activity from the list, and try again.

Clicking the “OK” button will confirm the changes made in the list and close the “Select Activities” window. The Cancel button simply closes the window without applying any changes.

1.4 Filling out information about the organization’s officials

Information about the organization's officials is entered in a special window, which can be opened by clicking on the "..." button located next to the fields "Head", "Head of HR" and "Chairman of the PC" (Fig. 1.2.4). As a result, a window will appear in which you can specify the last name, first name and patronymic of the corresponding official, his position and contact telephone number (Fig. 1.4.1).

Attention! For the head of the HR department, it is mandatory to indicate a contact phone number!

Figure 1.4.1.. Window for entering information about an official (in in this case, about the leader)

Clicking on the “OK” button will save the entered information and return to the main window to the “General Data” tab.

Clicking the “Cancel” button allows you to simply close this window without saving the changes made.

1.5 Adding and editing data about departments

Once entered general information about the List and organization, you can start working with the divisions. The “By divisions” tab is intended for this (Fig. 1.5.1). Here is a table of departments for which information has already been entered. The table contains five columns: unit number, unit name, site name, number of positions (professions) presented for this unit, number of employees indicated in the unit's name list. The order of rows in the table can be changed (sorted). There are special switches for this, by clicking on which you can select the type of sorting: by department number, by its name, by the name of the site (shop), by the number of staffing positions in the department, by the number of employees. By default, departments are sorted by name.

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1.6 Working with the “Division” window

When you click on the “Add division” or “Edit information about division” button in the main program window on the “By divisions” tab (Fig. 1.5.1), the window shown in Fig. 1 opens. 1.6.1 and 1.6.2. This window is intended for entering information about a department (shop) that has preferential professions.

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Figure 1.6.2. Window for entering information about the department.
Tab “Positions and list of names”

The “Positions and name list” tab contains two tables (Fig. 1.6.2):

· table of staffing positions for preferential professions for this unit;

· table of the name list of department employees employed in positions giving the right to a preferential pension.

The height of tables can be adjusted by dragging the divider up and down - solid horizontal stripe green, located under the table of staffing positions and under the table of the list of names.

Above the name list table there are two buttons: “Find an employee”, designed for a quick search in the name list (see section 1.6.4 “Searching for an employee”) and the “Update periods” button (section 1.6.3).

At the bottom of the window there are three buttons: “Save”, “Save and close” and “Close”. The “Save” button is intended for intermediate fixation of data entered about the department; The window does not close. When you click the “Save and Close” button, the data is saved, the current window is closed and you return to the main program window. Clicking the Close button will simply close the current window without saving changes.

1.6.1 Filling out the table of staffing positions

When filling out the table, you must enter information about:

· name of the profession (position) according to the staffing table;

· full-time number of employees by profession (can be a positive fractional number)

· actual number of employees (can only be a whole number)

If you plan to fill out a list of employees by name, then you don’t have to indicate the actual number - it will be calculated automatically when saving information about the department.

· about at least one basis for a benefit that gives the right to early assignment of a pension; In total, up to three reasons for benefits can be specified for one position, but it is mandatory to fill in at least one column with the title “Bases for benefits”;

· if the profession belongs to Lists No. 1 and 2, you must indicate the profession code; for others it may not be filled in;

· date of entry into the staffing table – the date the position was entered into the staffing table.

The following information is also entered into the table:

· name according to OKPDTR - for workers - name of profession according to ETKS; for employees - job title according to OKPDTR;

You can use the hint when filling out the name according to OKPDTR, if the profession belongs to lists No. 1, 2: first select the basis for the pension benefit (for example, 27-1), then select the profession code (for example, 1071300a-19362):

after that, when filling out the name according to OKPDTR, you can select the name from the classifier:

· description of the nature of work in this position (profession) and (or) additional factors for early retirement;

· the name of the supporting documents - documents that reflect the accounting of the work performed and contain information about the nature and working conditions of workers in this profession;

· type of change in the List position – indicated if the List is corrective in nature.

Data entry begins with indicating the profession, the name of the profession according to OKPDTR, and so on from cell to cell. You can move to the next cell by pressing the Enter key. The reasons for the pension benefit are selected from the list with the mouse (Fig. 1.6.1.1) or by pressing the cursor buttons # and $. It is also possible to enter data directly into a cell - the main thing is that the entered value is present in the list. The values for the position in Lists No. 1, 2 and the type of change are also selected from the list.

Figure 1.6.1.1.. Entering data on the basis of benefits by selecting a value from the list

There are two buttons next to the table of staffing positions. They are intended for adding and deleting rows in the table..gif" width="23" height="25 src="> will lead to deleting a position (before deleting, the program asks for confirmation of deletion).

Attention!

Attention! If there is a position in the department’s work schedule, the work of which requires different working conditions during one period of work (some of the work is according to 27-1, some is according to 27-2), then such a profession is entered twice with different bases and codes according to lists No. 1, 2, but with the same name and staffing levels (Fig. 1.6.1.2). In the future, when printing the List, such a profession will be included in the total number once.

Figure 1.6.1.2. Filling out the List if one position involves working with different conditions labor

1.6.2 Filling out the name list table

The name list must contain basic information about the employee and the periods of his work. You can specify several work periods for one employee. Each work period is a separate line in the name list table. For visual distinction, the table rows are colored in two colors - green and white. Green the record of the employee and the first of his periods of work are indicated; The white lines following the green line are the remaining periods of work of the same person (Fig. 1.6.2.1).

Figure 1.6.2.1. Entering data into the name list if the employee has more than one period of work

Thus, the procedure for working with the name list table is as follows:

· If the employee have worked the entire reporting period no breaks, his insurance number, last name, first name, patronymic and date of retirement are entered into the table. The beginning and end of the work period are indicated, respectively, as the beginning and end of the reporting period or the start and end dates of the work. Data about his position is entered according to work book(optional) and the name of the profession according to the staffing table. Then at least one basis for the pension benefit is indicated (up to three reasons are allowed at the same time) and the position on Lists No. 1, 2 (if the profession belongs to these lists). Also for teachers and doctors, the share of the rate is indicated (maybe fractional number, but cannot exceed 2). In the last cells of the line, enter the number of hours for length of service and a note on to this employee. Then you can move to a new line and enter data about the next employee.

· If an employee during the reporting period worked intermittently or in different positions, then first enter information about his insurance number, last name, first name, patronymic, date of retirement and the end and beginning dates of the first of his periods of work within the reporting period. The name of the position according to the work book (optional) and the name of the profession according to the staffing table under which the employee worked during this period are also indicated. Then at least one basis for the pension benefit is indicated (up to three reasons are allowed at the same time) and the position on Lists No. 1, 2 (if the profession belongs to these lists). Also for teachers and doctors, the share of the rate is indicated (can be a fractional number, but cannot exceed 2). In the last cells of the line, the number of hours for length of service and a note for this period of work are entered.

When filling out the list of names, you can use the information previously entered in the table of positions. To do this, select the desired item from the drop-down list in the “Position” or “Profession according to the staff list” column and press Enter.

Information about the basis of the benefit and positions on list No. 1, 2 will be inserted into the required cells automatically:

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Figure 1.6.2.2.. Name list table and button for adding another work period

After clicking this button, below current line another one will appear, colored white. It will automatically duplicate the employee's insurance number, last name, first name, patronymic and retirement date (Fig. 1.6.2.3).

Figure 1.6.2.3. Line for entering a new work period in the list of employees by name

All you have to do is enter the characteristic data about the second period of work. After specifying the necessary data, if the employee has another period of work, click the button - a new white line will appear to enter the next period of work. If an employee has no more work periods, you can move to the next (green) line of the table and start entering data about the next employee.

If, when entering data into the name list table, you need to add a work period, you can simply press the F7 button.

Next to the name list table there are three buttons: “Add employee”, “Add work period” and “Delete line” (Fig. 1.6.2.3).

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Figure 1.6.2.3. Buttons for working with the name list table

Clicking on the “Add employee” button will cause a green line to appear in the name list table for entering employee data below the current highlighted line. The “Add work period” button is intended to add another work period for the current employee. Using the “Delete line” button, you can delete a line with incorrectly entered data both about the employee (green lines) and about individual periods of the employee’s work (lines white). At the same time, if you delete a line with an employee who has more than one work period, then along with the selected line, the work periods related to this person will also be deleted. In any case, before performing the deletion, the program asks for confirmation of the operation being performed.

Attention! All changes you make, including deleting lines, will be recorded only if, after finishing working with the division, you press the “Save and Close” button (or the “Save” button) located at the bottom of the “Division” window (Fig. 1.6.1).

1.6.3 Updating work periods

The list of names regarding work periods can be updated automatically for the new reporting period. To do this, in the window for editing information about the department there is special button . When you click on this button, the program prompts you to specify the year in which the dates should be updated. After this, all periods of work will be transferred to this reporting year.

Attention! The period update will only take effect once the department data has been successfully saved.

1.6.4 Searching for an employee in the name list

The window for editing information about a department provides the ability to quickly search for an employee in the name list using parameters such as insurance number, last name, first name or profession name. By default, search term entry fields are hidden. In order to see them, you need to click on the “Find employee” button located above the list of names (Fig. 1.6.4.1). Clicking this button again allows you to hide the search fields.

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1. Enter the text “027” in the “Insurance number” field;
the cursor in the table is set to the first entry found

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3. When entering the next character in the “Last Name” field
the text turns red - nothing was found according to the specified conditions

Figure 1.6.4.2. An example of performing a search in a list of names: searching for an employee whose insurance number begins with “027” and whose last name is “Temushko”

Next to the search fields there is a button (go to the next line that meets the specified criteria). This button allows you to move to the next found entry. For example, if you select a profession from the drop-down list, the cursor in the table will be on the first employee with that profession. To move to the next employee, click the button.

1.6.5 Saving changes and exiting the division window

You can record the results of the work on the formation of the List and the name list for the department by clicking the “Save” button or the “Save and Close” button (in the latter case, after saving, the window for editing information about the department will be closed). If an intermediate save is performed (the “Save” button), then if there are no errors, the inscription on the button will temporarily change to “Successfully Saved” as evidence of the action completed.

Shutting down a subdivision window can end in one of the following ways:

· saving entered or changed data by clicking the “Save and Close” button located at the bottom of the window; in this case, the current window closes and returns to the main program window;

· cancellation changes made(or canceling the entered data) and closing the current window and returning to the main program window; occurs when you click the “Close” button located at the bottom of the window, or when you click on the standard button with a cross located in the upper right corner of the window.

Immediately before performing the saving operation, the entered data is checked for completeness and correctness. If any required data is missing or the program detects any inconsistencies, saving will not be performed and an error message will appear (Fig. 1.6.5.1); After closing the message window, the program will wait for the inconsistencies to be corrected. You can find out exactly what needs to be corrected from the list of errors (Fig. 1.6.1). Clicking on an error message will position the cursor at the location where the error occurred.

Figure 1.6.5.1. Program message if saving data is impossible:

Also, before saving, the program checks the uniqueness of the entered department number and site name. If the uniqueness is violated, the message shown in Fig. 1.6.5.2.

Figure 1.6.5.2. Program message if the unit being saved is already present in the Organization List

The message shown in Fig. 1.6.5.2, means that the entered subdivision number and site name have already been entered previously into the List (within the List, the combination of subdivision number/site name cannot appear more than once).

If no errors were found in the data, the “Division” window will be closed, the changes will be saved and you will return to the main program window.

Checking data for completeness and correctness can be disabled. To do this, in the main program window, select [Program] > [Options...] (Fig. 1.6.5.3)

Attention! It is recommended to disable the check only in extreme cases when working with large volumes data (for example a large number of employees in the name list of each department). Failure to check for errors in filling out the List may result in the provision of incorrect information to the Pension Fund.

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Figure 1.6.5.4. Program operation parameters window

After completing the above steps, in the window for editing information about the department there will be a reminder about the disabled check (Fig. 1.6.5.5). You can enable the check again either in the “Program Operation Parameters” window (Fig. 1.6.5.4), or by clicking on the reminder in the department window (Fig. 1.6.5.6).

Figure 1.6.5.5. Reminder about the lack of data verification for completeness and correctness

https://pandia.ru/text/78/540/images/image054_14.gif" width="22" height="21">, located on the toolbar (Fig. 2.1)

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Figure 2.2.. Employee search window.
Showing the result of a search for the last name "Ivanov"

The search results can be printed (the “Print” button). When printed, the list of employees is grouped by department.

The “Go to department” button, located at the bottom of the window, allows you to go to the window for editing information about the department to which it belongs. this employee. Double-clicking on a line in the search results table produces the same result. When opening the department window, the cursor in the name list table will be on the desired employee.

3. Printing the List and statistics

You can preview your document before printing. To do this, the program opens separate window, in which you can either send the document for printing (button on the toolbar located at the top of the preview window) or save the document to an RTF file (button https://pandia.ru/text/78/540/images/ image060_5.jpg" width="554 height=334" height="334">

Figure 3.1.1. Selecting the sort order of departments when printing the List

You can print the List of preferential professions in two ways:

· by clicking the button on the toolbar of the main window (Fig. 3.1.2)

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Figure 3.1.3. Menu item to open the preview window of the List before printing

As a result, a preview window of the List will open (Fig. 3.1.4)

Figure 3.1.4. List Preview Window

3.2 Printing a list of names

Before printing the list of names, you can select the sort order of departments and employees in the printed version. This can be done by selecting the menu item [Program] > [Options...]. On the “Print” tab, set the desired order (Fig. 3.2.1) and click the “Apply” button.

Figure 3.2.1. Choosing the sorting order for departments and employees
when printing a list of names

You can print a list of names by selecting the menu item [Print] > [Print list of names]. (Fig. 3.2.2) or by clicking on the corresponding button on the toolbar (Fig. 3.2.3)

Figure 3.2.2. Menu item for opening a preview window of the name list before printing

Figure 3.2.3. Button on the toolbar to open a preview window of the name list before printing

As a result, a preview window of the name list will open (Fig. 3.2.4).

Figure 3.2.4. Name List Preview Window

Using this window you can view the document that will be printed. To start printing, click the button on the toolbar located at the top of the window.

3.3 Printing a report on the List

This software tool allows you to receive a report on the List with the following information displayed on the screen and printer: the number of professions of the same name (total) and including by department.

To view and print such a report, you can use the following method:

· click the button on the toolbar of the main window (Fig. 3.3.1)

Figure 3.3.1. Button to open a preview window of the List report before printing

· select the menu item [Print] > [Print report according to the List] (Fig. 3.3.2)

Figure 3.3.2. Menu item for opening a preview window of the List report before printing

As a result, a preview window for the List report will open. Using this window you can view the document that will be printed. To start printing, click the button on the toolbar located at the top of the window.

3.4 Printing a report based on a list of names

This software tool allows you to receive a report on a list of names with the following information displayed on the screen and printer: the number of employees employed in a given position in the reporting period (total) and also by department.

To view and print such a report, you need to select the menu item [Print] > [Print report by name list] (Fig. 3.4.1)

Figure 3.4.1. Menu item for opening a preview window of a list report before printing

Figure 3.4.2. Button on the toolbar to open a preview window of the list report before printing

As a result, a preview window for the report on the list of names will open (Fig. 3.4.3). Using this window you can view the document that will be printed..jpg" width="552 height=343" height="343">

Figure 3.4.3. Window for previewing a report on a list of names before printing

4. Working with the List in XML format

4.1 Saving the List to an XML file

The entered data on the organization's preferential professions (List) can be saved as an XML file for submission to the Pension Fund. The resulting file will meet the requirements for the List format.

Figure 4.1.1. Button for saving the List to an XML file

Figure 4.1.2. Menu item for saving the List to an XML file

Attention! Before saving the List to a file XML format the program performs some data checking for correctness for early detection of errors (before submitting the List to the Pension Fund). As a result of the check (if errors are found), a list of found inconsistencies will appear (Fig. 4.1.3). That's all for now specified errors will not be eliminated, saving the List to an XML file will be impossible.

Figure 4.1.3. List preliminary check window. A list of errors found in the List is shown.

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Figure 4.1.4. Selecting a folder to save the List to an XML file

After the file has been saved, the program displays an information message (Fig. 4.1.5) about successful saving and offers to view the resulting file.

Figure 4.1.5. Message about successful saving of the List

If you confirm your viewing (click OK), a program window will open for viewing XML files (Fig. 4.1.5). After familiarization, you can simply close this window.

Attention! If, after performing the saving operation to an XML file, you made any changes to the List, then before submitting the List to the Pension Fund, save the file again (in order for the changes you made to be reflected in the XML file).

Figure 4.1.5. Viewing the List saved in XML file

4.2 Loading the List from an XML file

The program provides the ability to download the List from an existing XML file. You may need this function if, for example, you already have a generated List in the form of a file and need to make any changes. In this case, load the List from the file, make the necessary adjustments and save the edited List to a file. In addition, you may need the download function if you have reinstalled the “List of Preferential Professions of the Enterprise” program and want to continue working with the List available in the file.

To download the List from a file, click the button https://pandia.ru/text/78/540/images/image084_3.jpg" width="587" height="90">

Figure 4.2.1. Button to load List from XML file

Figure 4.2.2. Menu item for loading the List from an XML file

As a result, a window for selecting a file to download will open. Once a file is selected, the file will be checked to ensure it matches the required format and if errors are found, a message will be displayed indicating the location of the error. If the check for compliance with the format was successful, a message will be displayed with information about the name of the organization and the reporting year of the List presented in the file (Fig. 4.2.3).

Figure 4.2.3. Confirmation window for loading the List from a file

Clicking the “OK” button downloads the file and displays the received information in the main program window.

4.3 Combining several Organization Lists into one

If the List of Organizations is prepared on different computers, not related local network, they can later be combined into one. The merging of Lists can be carried out at the division level, that is, if a division is found in the file that is not in the existing List, the program will offer to load them. There is no provision for merging name lists or staffing positions of the same unit.

To merge Lists, you need to select the file with the List to be merged (Fig. 4.2.1 or 4.2.2). The program will analyze the file and show a list of departments that can be loaded (Fig. 4.3.1)

https://pandia.ru/text/78/540/images/image088_2.jpg" width="377" height="122">

Figure 4.4.1. A window informing you that a required component is missing from the operating system

Click "OK" and wait for the installation process to complete. Then try downloading the Inventory file again. If the component was installed successfully and the downloaded List does not contain errors, you will see Announcement, shown in Fig. 4.2.3 or in Fig. 4.3.1.

If you see a message like in Fig. 4.4.2, therefore, the installation of the component was unsuccessful for some reason. In this case:

Figure 4.4.2. Information window

· make sure that the requirements for the operating system are met - on operating systems Windows systems 98 loading the List is not possible (for more details, see the installation instructions, section “Hardware and software requirements”);

· If the operating system requirements are met, try installing necessary component yourself: from the Start menu operating system select [Start] > [Programs] > [List of preferential professions] > [Install Windows Installer update]; After successfully completing the installation of the WindowsInstaller component, run the installation of the MSXML 6.0 component ([Start] > [Programs] > [List of preferential professions] > [Install MSXML 6/0 update]).

If you see a message similar message in Figure 4.4.3, this means there are errors in the List you are loading. In this case, in the List the start date of the work period is indicated in the wrong format: date format for the List of DD. MM. YYYY, that is, the date must use the separator “.” (dot) rather than "/" (slash).

Figure 4.4.3. Download List format error message: date format mismatch

Another example of a format error is the message shown in Fig. 4.4.4. In this List, one of the employees has a share of the rate greater than the maximum (in the downloadable List - 3, allowed - no more than 2)

Figure 4.4.4. Error message about the format of the downloaded List:
the share of the wage of one of the employees is more than permissible

Such errors can be eliminated if you open the List file (with the XML extension) in any text editor and find the erroneous fragment, and then correct it to the correct one. To search for a fragment, use the search function available in any text editor. Search by the Russian name indicated in the third line of the error message (for Figure 4.4.3 it is “DateStart”, for Figure 4.4.4 it is “Rate”)

Another type of error is the message shown in Fig. 4.4.5. It appears when you try to load a List that has already been downloaded (or was previously generated). In this case, read the entire error message and act according to the instructions in this window. If you assumed that the downloaded file should contain divisions that were not in the existing List (the Lists were supposed to be merged), then such a message means that either the file does not contain new divisions, or in the downloaded file the numbering of divisions repeats the numbering in the existing List.

Figure 4.4.5. Error message that appears when the List is already loaded into the program

5. Loading a list of names from a file

5.1 Loading a list of names from an individual information file

The program provides the ability to download a list of employees by name from a file of previously prepared individual information files in format 4.0 (text) and format 7.0 (XML format). To download, you need to select the menu item [Actions] > [Download list of names from IS] as shown in Figure 5.1.1.

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You can select a file to download a list of names from individual information in XML format by clicking on the button https://pandia.ru/text/78/540/images/image094_2.jpg" width="623" height="460 src=">

Figure 5.1.2. Window for distributing employees by department

At the top of the window there is a table with a list of beneficiaries who were found in the individual information file. At the bottom is a list of employees by department that will be loaded into the List. If stacks of individual information were formed By divisions, then after the above window appears, click the “Select All” button, then in the drop-down list, find the desired department and click the “Add” button to indicate that all employees from top list must be loaded. After the window looks like the one shown in Fig. 5.1.3, click the "Download" button.

https://pandia.ru/text/78/540/images/image096_7.gif" width="276" height="141 src=">

Figure 5.1.4. A window in which you specify the reporting year with which employee work periods will be loaded

After the “OK” button is pressed, the loading of the name list will begin. You can monitor the loading process in the window that appears (Fig. 5.1.5). Once the download is complete, the protocol can be saved to a text file (the “Save download protocol” button will become available)

https://pandia.ru/text/78/540/images/image098_2.jpg" width="586 height=157" height="157">

Figure 5.2.1. Menu item for downloading a list of names from text file

Otherwise, the loading procedure is similar to that described in paragraph 5.1 of this manual.

6. Additional features

6.1 Using the Wizard to prepare the List

The program provides the opportunity to use a special Wizard to prepare the list. The Wizard window appears when you first start the program or by clicking the button located on the toolbar of the main program window (Fig. 6.1.1).

Figure 6.1.1. Button to launch the List Filling Wizard

The Wizard is a special program that helps you provide the data necessary for the List by sequentially answering questions (Fig. 6.1.2).

Attention! The master is well suited for the initial preparation of the List. To make adjustments, use the main program window.

Figure 6.1.2. List Filling Wizard Window

Filling out the List using the Wizard occurs in several stages:

· collection of general data about the List;

· collection of data about the organization;

· collection of data on the types of activities of the organization;

· collection of information about departments;

· printing the list;

· saving the list in an XML file.

At the stage of collecting data about a department, you are asked to enter data first about one department, then about the next, and so on. Data about the unit includes the collection of information about preferential professions of the unit (staffing positions, Fig. 6.1.3) and information about department employees working in preferential positions (Fig. 6.1.4). You can refuse to provide a list of employees by name.

Figure 6.1.3. Collecting information about staffing positions using the Wizard

Fields marked in red are required. Until you provide all the required information, the “Next” button, which allows you to move to the next step, will not be available.

Figure 6.1.4. Collecting information about the name list of employees

Particular attention should be paid to entering the insurance number in the name list. The fact is that the insurance number is immediately checked for correctness. And if you entered your insurance number in full, but the “Insurance Number” field is still highlighted in red, check that you entered the number correctly, you may have made a mistake. At correct input The red highlight is removed as soon as the last digit of the number is entered.

You can move from field to field by pressing the Enter key.

The “Next” button is intended to move to the next step. If you want to add a position on the staff list or an employee to the list of names, you should click the “Add another profession” or “Add another employee” button, respectively.

Both when specifying positions in the staffing table and when compiling a list of employees by name, if necessary, you can delete unnecessary or erroneously entered positions (or, in the case of a list of names, information about employees). To do this, there are buttons “Delete this profession” and “Delete this employee”.

When filling out a list of names for each employee, it is necessary to indicate periods of work. To do this, click the “Working periods...” button. In the window that opens (Fig. 6.1.5), in the fields under the period table, enter the required data and, if there is more than one work period, click the “Add work period” button; if there is only one operating period, click the “Close” button to return to the Wizard window.

Figure 6.1.5. Window for entering data about work periods

When working with the Wizard, you can return to the main program window. To do this, click the “Cancel” button. All data you entered will not be lost, but will be saved and displayed in the main program window. Thus, you can continue preparing the List without using the Wizard.

After all stages have been completed, the “Close” button appears at the bottom of the Wizard window. Clicking this button will return you to the main program window.

6.2 Working with multiple organizations

In most cases, work is carried out with only one organization and one List. However, sometimes there is a need to work with Lists of several organizations. The program provides this opportunity. You can create and load Lists of various organizations into the program and work with them. To do this, use the menu item [List] > [Start filling out a new List] > [For another organization] (Fig. 6.2.1).

Figure 6.2.1. A menu item that allows you to start filling out the List for another organization

Using this menu you can create a new List. To open another List available in the database, use the menu [List] > [Select List for editing] > [Select from list..] (a quick call to the window with a list of Lists available for editing is also possible by pressing “F4” in the main window programs). The “Delete List” menu item removes information about the current document from the program (the current List is the one about which information is currently displayed in the main program window). Before performing the deletion operation, the program asks for confirmation to protect against accidental deletion.

6.3 Simultaneous operation of several users

It is possible to ensure simultaneous work of several users with the “List of Preferential Professions” program if there is a local network. In this case, you need to install the program on one of the computers and provide shared access to the folder in which the program is installed (for Windows XP: from the folder context menu, select “Sharing and Security” (Fig. 6.3.1), in the window that appears indicate “share this folder” (Fig. 6.3.2))

Figure 6.3.1. Selecting "Sharing and Security"

Figure 6.3.2. Create a Share

Click the "Permissions" button and set "Full access" (Fig. 6.3.3)

Figure 6.3.3. Setting permission to use a resource

After this, you can work with the program over the network. To do this, on the required computer via network go to the computer where the program is installed, go to the folder “list of preferential professions” (Fig. 6.3.4) and run the file list. exe (Fig. 6.3.5)

Figure 6.3.4. Folder of the program “List of medicines”

Figure 6.3.5.. File list. exe that needs to be run

Attention! If the work on creating the List is carried out on different computers that are not connected by a local network, then you can prepare different parts of the List in separate files, and then combine them into one file (see section “Combining several Organization Lists into one”)

7. Possible problems when working with the program

Since the database of the “List of Medicines” program uses the MS Access format, in some cases it is required additional customization operating system settings for correct operation programs.

Figure 7.1. Error message in case of inappropriate settings
operating system

If, when you try to open a department for editing, a message similar to that shown in Fig. 7.1, must be completed the following actions: Select [Start] > [Control Panel] > [Region and Language], Regional Options tab, Settings button. In the window that opens, on the “Numbers” tab, in the “Integer and fractional part separator” field, put “.” (dot); On the “Date” tab, in the “Short date format” field, select “dd. MM. yyyy", "Date separator" "." (dot). Save specified parameters and continue working with the program.

8. Frequently asked questions

8.1 Completing the List

Staffing number 0.5; What should be entered in the actual number column?

Question: If the staffing level for a position is 0.5, and there is 1 person working in this position, what should I write in the actual number column: 0.5 or 0.5?

Answer: The actual headcount column should reflect the number of people working during the reporting period for this position. The actual number is always an integer (since the unit of measurement is people). If several people worked for a position during the year, for example, in the first half of the year one employee was at 0.5 rates, in the second half another at the same 0.5 rates, then the actual number will be equal to 2.

How to correct an error: with a corrective or with the original List?

Question: An error was made when filling out the initial List, but it was discovered after the List was submitted to the Pension Fund. What type of List should I choose to correct the error?

Answer: in this case, it is better not to change the List type (original); It is recommended to make the necessary adjustments and upload the corrected original List in XML.

Is it possible not to use the PS “List of Medicines” to prepare the List?

Question: Is it possible to prepare the List in another program? Or is it necessary to use the PS “List of Medicines”?

Answer: You are not obliged to use the PS “List of Medicines” to prepare the List. Any other suitable software may be used. The main thing is that the List you prepared corresponds to the required format and follows the recommendations for filling out your territorial PFR office. A description of the format can be obtained either from the territorial office of the Pension Fund of the Russian Federation, or upon request to the address *****@***ru (), indicating “Format of the List of Medicines” in the subject of the letter. A utility for checking the List for compliance with the format is included in this software tool ([Start] > [Programs] > [List of preferential professions] > [Checking the List format])

Data verification is disabled, why does the program still show errors?

Question: Checking data for completeness and correctness when entering data about a department is disabled, but the program still looks for errors and does not allow you to save information without saving them. Why?

Answer: Even when checking is disabled, the program performs the minimum necessary checks of the input data. This is necessary in order to this information it could then be saved and displayed correctly. The minimum required checks include checking the date format in the table of staffing positions and in the list of names (start and end dates of the work period).

The classifier does not have the value I need. What to do?

Question: The classifier of profession codes according to lists No. 1, 2 does not contain the code I need. When I enter it myself, the program does not save the data. What to do?

Answer: Please contact your territorial body Pension Fund. Based on comments of this kind, changes are made to the classifier only if the absence of a code is confirmed by PFR specialists.

8.2 Program operation

I found an error in the program, who should I contact?

Question: I found an error in the program, who should I contact?

Answer: You need to contact your territorial Pension Fund office; there, comments and suggestions are summarized and sent to the program developers.

Is it possible to work in MS Windows 98?

Question: I have Windows 98 on my computer, how can I work with the “List of Medicines” software program?

Answer: The program also works on the Windows 98 operating system; Only the function of loading the List from an XML file into the program will be unavailable. This is due to the operating system requirements of the MSXML 6.0 component used in the program. If you still need to load the List into the program, you can use the following method. On a computer with any suitable operating system (Windows XP, Windows 2003 Server, etc.), install the “List of Medicines” software, load the XML file into the program containing the List you need, and after the process is successfully completed, close the program. Then copy and replace the source. mdb, located in the folder where the “List of Medicines” program is installed, from the computer on which the download was performed to a computer with Windows 98 (in a similar folder). Now, when you start the program, you will see the List downloaded on another computer and you can continue to work with it. Saving the List to an XML file, as well as loading a list of names from individual information, can also be performed on the Windows 98 operating system.

The difference between the original List and the corrective List is the amount of data provided to the Pension Fund. If the INITIAL list type is indicated, then it must contain information about all positions of the organization’s staffing table, as well as a complete list of employees by name for the reporting period (if necessary). The CORRECTIVE type of the List implies that it will contain only changes in the staffing table that have occurred since the last submission of the List to the Pension Fund. In this case, the type of change must be indicated for each staffing position. Thus, when re-submitting it to the Pension Fund, the choice of the type of List remains with the employer (unless there are other recommendations from the Pension Fund).

Correcting some types of errors by the user does not result in automatic deletion corresponding message from the list (this is due to the fact that dynamically tracking these types of errors requires a significant amount of time). Such errors include a discrepancy between the name of the profession in the name list and the name in the positions of the work schedule, a discrepancy between the grounds for benefits and the code according to lists 1 and 2. After correcting such errors, save the information - the entered data will be re-analyzed and, if correct, error messages will be deleted from the list.

About how the program calculates the actual number: for each position in the staffing table, a search is made for employees in the list of names who have the same profession name (according to the staffing table). Next, the program checks the coincidence of the working conditions specified for the position and for the found employees. Working conditions in this case are a combination of the grounds for benefits and the code according to lists No. 1 and 2. And finally, the list of found employees is adjusted taking into account the periods of work: only those whose period for a given profession fell within the period of validity of the position remain (that is, if the position “teacher” has a date of entry into the staffing table of 01.09.2008, and the period of work of the teacher is 01.01.2008-31.06.2008, then when calculating the actual number for the above position “teacher” will not be taken into account). The number of remaining employees in the list will be the actual number for the position.

By agreement with the territorial body of the UPFR, periods of work of an employee can be entered into the program according to “boundary dates” without separately indicating non-preferential periods and leaves without pay. For example, if an employee worked as a welder during the periods 01/01/2008-02/12/2008, 03/17/2008-07/01/2008, 07/15/2008-09/19/2008, then the period for “boundary dates” for him will be 01/01/2008-09/19/2008.

Instructions

Scroll can be prepared based on data provided for the previous reporting period. If this data is generated in an xml document, upload the document into the program, and then make some changes: reporting year, reporting period, roll-call and staffing positions. Click the "OK" button. You will see the process of forming a new list. Once it is generated, you will be able to see it in a new window.

If you do not have a list of benefits professions for previous periods, form it from scratch. First, fill in the necessary information about the company itself: name of the organization, registration, type of activity, type of organization, manager, head of department and others necessary to fill out the field. Once all the details are entered, click the “Save” button.

After that, proceed to filling out other intuitive fields. The program is designed in such a way that mastering it is not difficult. All you need are the ones that are required to be available in the HR department. For example, to fill out the staffing table, fill out following lines: , name according to OKPDTR, basis of benefit, position on the list.

Next, fill out the list of names: insurance number, full name, date of retirement, beginning and end of the period, position, profession and basis for the benefit. If there is a need to make changes to the list of names, find the employee you need using the “Find Employee” button. Program " Scroll preferential professions" is built in such a way that you only need to fill in the required fields, which it compiles independently.

The legislation of the Russian Federation specifies a list of citizens who may qualify for a preferential pension. Get this type Pensions are not difficult, the main thing is to follow the established procedure and provide all the necessary documents to the Pension Fund.

Instructions

Check out the list of citizens who may qualify to receive. This list is published in the Federal Law “On Labor Pensions in Russian Federation" Basically, the following can count on receiving benefits: those employed in heavy or hazardous work, those with large families, those working in the North, emergency workers, employees of the medical industry, working with people deprived of their liberty, people of creative professions, working in educational institutions and much more.

Collect all the necessary documents to receive a preferential pension. These include standard documents: passport, income certificate, work book. In addition, you must obtain a preferential certificate from your place of work, which will indicate the date of work, position, professional number and profession code. This document will allow you to prove your right to receive a preferential pension. It is also necessary to collect copies of various orders related to seniority. When you receive the corresponding extract from the registry office.

Submit the package of documents for consideration by the commission of the Pension Fund of the Russian Federation. Within a month, the authenticity of the data provided will be verified, orders and wages will be reconciled with pension contributions in your name, and a decision will be made to assign a preferential pension. If denied, you will receive written notice stating the reason. If it consists of a lack of documents, then submit the missing certificates to the Pension Fund of the Russian Federation within three months.

Remember that pension payments will be accrued from the date of application. In this regard, it is recommended to start collecting all necessary documents a month before release pension. Also, when applying for preferential pension check that the employee of the Pension Fund of the Russian Federation has set correct date incoming correspondence.

Sources:

what are the documents for preferential pension

Receive preferential pension may be certain categories of citizens who performed work in difficult conditions or work that led to premature loss of ability to work.

Instructions

First, find out whether you belong to the already mentioned category of citizens. A preferential pension is provided for workers who work all day in underground work. In this case, the man must be 50 years old and have at least 20 years of work experience, of which 10 years in hard work. For women, the indicators are slightly lower: you need to reach 45 years of age, work for 15 years and 7 and a half, respectively. A preferential pension is also available to people who worked as machinists, tractor drivers or drivers of passenger transport, trucks, and so on. A complete list of all conditions necessary to enter pension, is described in the law “On Labor Pensions”.

Download documentation for the program "List of Medicines" List of changes, installation and operation manuals version 3.6.5

How many pension points can you be awarded for 2017?

The maximum number of points for 2017 is 8.26.

Calculate your points!

Enter the amount of your monthly salary before personal income tax:

To calculate, indicate your salary and click the “Calculate” button.

List of preferential professions version 3.5.7. Where can I download the program?

Looking for version 3.5.7 of the program List of preferential professions on the Pension Fund website I came across a more recent version, updated on June 25, 2015 (Version 3.6.0). If you already have this program installed and open, you need to close it for a while, go to the website of the Krasnoyarsk branch of the Pension Fund of Russia (I tried to search on the website of my and other branches, but have not found it yet), download the archived file, which contains not only the program, but also installation instructions, as well as a history of changes), unzip and install the update. The update installs very quickly (to be honest, I don’t download the entire file to my computer, I just open it and click on installation file), after which you can work with the program.

This program is updated all the time. The last update of the “List of Preferential Occupations” program occurred on July 6, 2015. The program currently has version 3.6.1. Download this program You can find it in an updated form on the website using the link.

If you want to study and work in subsidized professions, then you need a special assistant who will show you a list of professions.

In this case, the program will help you - a list of preferential professions version 3.6.1.

Although they say that the list is constantly updated, I personally saw that the last update took place back in 2015.

You can download the program on this website.

This program is often required by employers. The developers often update it, improving and introducing additions to functionality.

Download latest version can be found on the website orc-soft.ru. It is downloaded in archived form. You can find out how to use this program by launching it and opening the “Help9” section.

The list of preferential professions is constantly being adjusted, changes and additions are constantly being made by the government, so it is important to monitor the relevance of the document. So you can download such a program with a list of preferential professions here.

The program "List of preferential professions" in version 3.6.2 can be downloaded from this site. On this moment A number of shortcomings have already been eliminated, so the program should work better and be more meaningful in content.

The list of preferential professions version 3.5.7 can be downloaded from here. The program is constantly undergoing more and more changes and more and more new types of professions are included in the list of preferential professions. The file needs to be downloaded and installed.

The list of preferential professions is constantly changing. New professions are periodically added to it, and sometimes old ones are removed.

“BRANCH OF THE PENSION FUND OF THE RUSSIAN FEDERATION FOR THE KRASNOYARSK REGION SOFTWARE “LIST OF PREFERENTIAL PROFESSIONS OF THE ENTERPRISE” Version 3.6.2 User Manual...”

PENSION FUND DEPARTMENT

RUSSIAN FEDERATION BY

KRASNOYARSK REGION

SOFTWARE

“LIST OF PREFERENTIAL PROFESSIONS

ENTERPRISES"

Version 3.6.

User guide

Krasnoyarsk

User's Guide for “List of Medicines” software 2 Contents Introduction

Notations used

1. Creation of the List

1.1 Creation based on the List for the previous reporting period

1.2 Filling in general data

General information about the List

General information about the organization

1.3 When to fill out the List on a cumulative basis

1.4 Editing the list of activities

1.5 Filling out information about the organization’s officials

1.6 Adding and editing data about departments

1.7.2 Filling out the name list table

1.7.3 Filling out classes of working conditions

1.7.4 Updating work periods

1.7.5 Searching for an employee in the name list

1.7.6 Saving changes and exiting the division window

2. Search for an employee by organization

3. Formation of a list of people retiring

4. Printing the List and statistics

4.1 Printing options

4.3 Generating a name list file for printing

4.4 Generating a report file based on the List for printing

4.5 Generating a report file based on a list of names for printing

– – –

5.1 Saving the List to an XML file

5.3 Combining several Organization Lists into one

5.4 Errors that occur when loading the List from an XML file

7. Additional features

7.1 Using the Wizard to prepare the List

7.2 Working with multiple organizations

7.3 Simultaneous operation of several users

7.4 Automatic correction of pension benefit basis codes

8. Possible problems when working with the program

8.2 “I/O error 123” message when saving the List to an XML file

9. Frequently asked questions

9.1 Completing the List

Staffing number 0.5; What should be entered in the actual number column?

We have 1 surgeon on staff, one person worked for six months, another for six months, we enter this data

The program complains. What to do?

Data checking is disabled, why does the program still show errors?.................................60 The value I need is not in the classifier. What to do?

9.2 Program operation

– – –

Introduction The software “List of preferential occupations of the enterprise” is intended for the preparation by policyholders of a List of jobs, professions, positions, employment in which entitles the insured persons to early pension provision in accordance with Articles 30-33 of the Federal Law of December 28, 2013 No. 400-FZ “ About insurance pensions" (hereinafter referred to as the List).

This software is intended for use in the workplaces of HR specialists responsible for maintaining personal records at the enterprise and allows them to perform the following functions:

creation and adjustment of the List of jobs, professions (positions), employment in which gives the right to early assignment of labor pensions;

printing the List in the form of a standard sample;

printing a list of names in the form of a standard form;

obtaining statistics with output to the screen and printer;

– – –

Notations used

This user guide uses the following conventions:

Attention! - special attention should be paid to the text following such a word;

– – –

1. Creation of the List

1.1 Creation based on the List for the previous reporting period The List can be prepared based on available data for another reporting period.

If only the List in XML format is available for the previous period, load it into the program (for more details, see section “5.2 Loading the List from an XML file”), change the values in the fields “Reporting year”, “Reporting period” and make the necessary changes in positions in the staffing table and in the list of names.

If the List for the previous reporting period is already available in the “List of Medicines” program, you can start filling out a new List for the same organization, but for a different year (quarter, half-year), by simply copying the existing data. To do this, being in the desired List, select [List] [Start filling out a new List] [For a new reporting period...] (Figure 1).

Figure 1. Creating a List based on an existing one

As a result, a window will open in which you need to indicate for which reporting period the new List will be (Figure 2). The specified parameters will be used, among other things, to automatically update work periods in the list of names. For an explanation of the “Cumulative total” setting, see section “1.3 When you need to fill out the List with a cumulative total”.

– – –

After clicking the “Create” button, the process of generating a new List based on the existing one will begin.

When updating work periods in the name list, the following rule applies:

– – –

if the new List is filled in with a cumulative total, the work periods will be analyzed and if they fall into a new reporting period, the work periods will be retained; if the end of the work period falls on 31.03, 30.06, 30.09, 31.12, the work period will be extended until the end of the new reporting period; Examples of updating periods are given in the tables below;

– – –

Upon completion of the process of generating the List and updating work periods, a corresponding message will be displayed in the list by name and a new List will be opened (Figure 3).

– – –

Attention! Starting from version 3.6, before preparing a list for another reporting period, employees who quit after the end of their work periods can be marked as dismissed (check the box in the “Dismissal” column of the Name List). When preparing a new list, these employees and their reporting periods will not be transferred to the new list.

After this, you can make changes to the data to update it. If necessary, you can switch to the previous List by selecting the menu item [List] [Select List to edit] [Reporting period] (Figure 4).

Figure 4. Selecting a List to edit: switching between reporting years

1.2 Filling out general data If there is no data from previous reporting periods, creating the List begins with filling out general data about the List and the organization (Figure 5).

– – –

General data about the List Type of the List – initial (when filling out for the initial submission of the List) or corrective (when submitting changes to the List annually1);

the reporting year for which the List is provided;

reporting period (first quarter, first half of the year, 9 months, year), information for which will be entered; if the reporting period is not specified, it is assumed that data for the entire year will be entered into the program;

sign of a cumulative total (for more details, see section “1.3 When you need to fill out the List with a cumulative total”);

date of certification of workplaces in the organization;

a sign of agreement with the trade union committee.

General information about the organization name of the organization;

registration number of the organization in the Pension Fund of the Russian Federation in the format NNN-NNN-NNNNNN (for example, 034 list of types of activities of the organization by classifier - to specify the list, you need to click on the button with three dots next to the “Type of activity” field (Figure 6).

For more information about creating and editing a list of activities, see section “1.4 Editing a list of activities”;

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type of organization according to the classifier;

information about the manager, head of the personnel department and chairman of the trade union committee - are filled in in the appropriate fields (Figure 7).

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User's Guide for the “List of Medicines” software 10 To enter additional information (position name and contact phone number), you need to click the “…” buttons next to the corresponding fields (Figure 8). For more information on filling out this information, see section “1.5 Filling out information about the organization’s officials.”

Figure 8. Buttons for opening a window for entering and editing information about an official; address of the organization;

dates of navigation periods;

dates of heating seasons.

Attention! The fields highlighted in bold are required to be filled out by the policyholder (in the absence of mandatory data, saving is impossible).

Figure 9. Inscription indicating successful saving of data You can also save general data by selecting the [List] [Save general data] menu item or by pressing the F2 button. When you click the “Close” button, saving will not be performed and the program will be closed.

1.3 When you need to fill out the List with a cumulative total The program allows you to work both with Lists and lists of names filled in with a cumulative total from the beginning of the year, and with data reflecting information for a specific reporting period (six months in 2010 and quarter starting from 2011).

Check with the territorial body of the Pension Fund of the Russian Federation to which your organization belongs for recommendations regarding the preparation of the List and the list of names on an accrual basis or separately for each reporting period.

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1.4 Editing the list of types of activities The window for selecting types of activities is intended for generating a list of types of activities of an organization or division. The basis for forming the list is a special classifier. An organization (and division) can have several types of activities simultaneously.

The window contains three areas (Figure 11): on the left side there is a classifier of activities (located under the inscription “Possible types of activities”), on the right side of the window there is an area in which the types of activities selected for the organization (division) are placed, and in the center are placed two buttons “Select” and “Remove”.

Figure 11. “Select Activities” window

In order to indicate what type of activity the organization (division) has, find the name of the required type in the left list, select it by clicking the mouse, and then click the “Select” button. The name of the activity will now be in the right area of the window in the list of selected ones (Figure 12).

User's Guide for the “List of Medicines” software 12

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To remove an activity type from the list of selected ones, select it in the right list and click the “Remove” button. The activity type will move from the right list to the left.

You can move an activity type from one list to another by double-clicking on the corresponding type name. If, when you click the “Select” or “Remove” buttons, the message “Select an activity type!” is displayed. and nothing else happens, this means that you forgot to select the type of activity you need from the right or left list before pressing the button. Close the message box by clicking OK, select an activity from the list, and try again.

Clicking the “OK” button will confirm the changes made in the list and close the “Select Activities” window. The Cancel button simply closes the window without applying any changes.

1.5 Filling out information about the organization’s officials Information about the organization’s officials is entered in a special window, which can be opened by clicking on the “…” button located next to the fields “Head”, “Head of Human Resources” and “PC Chairman” (Figure 8) . As a result, a window will appear in which you can specify the last name, first name and patronymic of the corresponding official, his position and contact phone number (Figure 13).

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Figure 13. Window for entering information about an official (in this case, about a manager) Clicking on the “OK” button will save the entered information and return to the main window to the “General Data” tab.

Clicking the “Cancel” button allows you to simply close this window without saving the changes made.

1.6 Adding and editing data about divisions Once general information about the List and organization has been entered, you can begin working with divisions. The “Divisions (shops)” tab is intended for this purpose (Figure 14).

Here is a table of departments for which information has already been entered. The table contains five columns: unit number, unit name, site name, number of positions (professions) presented for this unit, number of employees indicated in the unit's name list. The order of rows in the table can be changed (sorted). There are special switches for this, by clicking on which you can select the type of sorting: by department number, by its name, by the name of the site (shop), by the number of staffing positions in the department, by the number of employees. By default, departments are sorted by name.

User's Guide for the “List of Medicines” software 14

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You cannot enter data directly into this table. To work with departments, there are buttons “Add department”, “Edit information about department” and “Delete department” under the table and on the toolbar.

The “Add division” button will open a window for adding a division to the List.

If you need to correct any data about an already added division, you need to select the required division in the table and click the “Edit information about division” button. It is also possible to delete data about an earlier entered division (for example, in case of an error).

You can also open the window for editing information about a department by double-clicking on a table row

1.7 Working with the “Division” window

When you click on the “Add division” or “Edit information about a division” button in the main program window on the “Divisions (shops)” tab (Figure 14), a window opens for entering information about the division (shop) that has preferential professions.

At the top of the window there are input fields general information about the division:

number - required to be filled in; the number can be repeated within one organization only to designate several sections of this unit;

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At the bottom of the window there is a list that indicates any filling errors (for example, a required field is not filled in or there is inconsistency in the entered data, etc.). By clicking on an error in the list, the cursor will be positioned at the place where it occurs (for example, when you click on the message “The Department Number field is not filled in,” the field for entering the number will become active; when you click on the message “The value 754-456-456 44 is not correct insurance number" the cursor will move to the line of the list where the error was made). Correcting the error will automatically remove the message from the list1.

Figure 15. Window for entering information about the department. “General data” tab

The rest of the information about the department is distributed on two “General Data” tabs.

(Figure 15) and “Positions and name list” (Figure 16). “General data” tab

is intended for entering information such as:

characteristics of the unit and its activities;

Correcting some types of errors by the user does not automatically remove the corresponding message from the list (this is due to the fact that dynamically tracking these types of errors requires significant time). Such errors include a discrepancy between the name of the profession in the name list and the name in the positions of the work schedule, a discrepancy between the grounds for benefits and the code according to lists 1 and 2. After correcting such errors, save the information - the entered data will be re-analyzed and, if correct, error messages will be deleted from the list.

User's Guide for the "List of Medicines" software 16 list of types of activities of a division - when adding a division, by default the list of types of activities is set to the same as for the organization as a whole, but can be adjusted by clicking on the "..." button next to the "Type of activity" field (for more information about working with the “Selecting activities” window, see section “1.4 Editing the list of activities”);

unit address – filled in only if the unit address differs from the organization address;

information about the production to which the division (shop) belongs - recommended for completion for organizations with a production division, for others it is not filled out;

information about the section of the department (workshop) (indicated for workshops that have a division of hazardous professions), for others - optional;

dates of navigation periods - are filled in only if the department needs to indicate navigation periods different from the navigation periods of the organization;

dates of heating seasons - are filled in only if the division needs to indicate heating seasons different from the heating seasons of the organization.

Additionally, on the tab there is brief statistics by department:

number of staffing positions;

number of employees (total according to the column “number of staffing” from the position table);

the number of employees indicated in the name list;

number of completed and uncorrected filling errors.

The “Positions and name list” tab contains two tables (Figure 16):

table of staffing positions for preferential professions for this unit;

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Figure 16. Window for entering information about the department. Tab “Positions and list of names”

The height of the tables can be adjusted by dragging up and down the separator - a solid horizontal green strip located under the table of positions in the staffing table and under the table of the name list. Above the table of the name list there are three buttons: “Find an employee”, designed for quick search in the name list (see section "1.7.5 Searching for an employee in the name list"), the "Update periods" button (see section "1.7.4 Updating work periods") and the button for deleting the name list (with a black cross), which allows you to completely clear the department's name list ( delete all employee records).

The window does not close. When you click the “Save and Close” button, the data is saved, the current window is closed and you return to the main program window. Clicking the Close button will simply close the current window without saving changes.

1.7.1 Filling out the table of staffing positions

When filling out the table, you must enter the following data:

name of the profession (position) according to the staffing table;

the number of employees by profession (can be a positive fractional number);

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If you plan to fill out a list of employees by name, then you don’t have to indicate the actual number - it will be calculated automatically when you save information about the department1 at least one basis for a benefit that gives the right to early assignment of a pension; for one position you can specify up to three reasons for the benefit, but it is mandatory to fill in at least one column with the title “Base for the benefit”;

if the profession belongs to Lists No. 1 and 2, you must indicate the profession code; for others it may not be filled in;

date of entry into the staffing table - the date the position is entered into the staffing table.

The following information is also entered into the table:

additional tariff – billed automatically;

Attention! If the Additional tariff field contains “DT*” or “*”, this means that given value was entered automatically and not saved to the database.

name according to OKPDTR - for workers - name of profession according to ETKS; for employees, the title of the position according to OKPDTR, taking into account lists 1 and 2;

after that, when filling out the name according to OKPDTR, you can select the name from the classifier:

About how the program calculates the actual number: for each position in the staffing table, a search is made for employees in the list of names who have the same profession name (according to the staffing table). Next, the program checks the coincidence of the working conditions specified for the position and for the found employees. Working conditions in this case are a combination of the grounds for benefits and the code according to lists No. 1 and 2. And finally, the list of found employees is adjusted taking into account the periods of work: only those whose period in this profession fell within the period of validity of the position remain (that is, if the position “teacher” has a date of entry into the staffing table of 01.09.2008, and the period of work of the teacher I. I. Ivanov is 01.01.2008-31.06.2008, then I. I. Ivanov is not taken into account when calculating the actual number for the above position “teacher” will). The number of remaining employees in the list will be the actual number for the position.

User's Guide for the “List of Medicines” software 19 description of the nature of work in this position (profession) and (or) additional factors for early retirement;

the name of the supporting documents - documents that reflect the accounting of the work performed and contain information about the nature and working conditions of workers in this profession;

type of change in the List position – indicated if the List is corrective in nature.

Data entry begins with indicating the profession, the name of the profession according to OKPDTR, and so on from cell to cell. You can move to the next cell by pressing the Enter key.

The grounds for the pension benefit are selected from the list with the mouse (Figure 17) or by pressing the cursor buttons “” and “”. It is also possible to enter data directly into a cell - the main thing is that the entered value is present in the list. The values for the position in Lists No. 1, 2 and the type of change are also selected from the list.

Figure 17. Entering data on the basis of benefits by selecting a value from the list Next to the table of staffing positions there are two buttons. They are designed to add and delete rows in the table. When you click the button, a line is added below the currently selected line. Clicking the button will delete the position (before deleting, the program asks for confirmation of deletion). If you need to delete several positions of the staffing table at once, tick the positions that

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Attention! If there is a position in the department’s work schedule, the work of which requires different working conditions during one period of work (some of the work is according to 27-1, some is according to 27-2), then such a profession is entered twice with different reasons and codes according to lists No. 1, 2, but with the same name and staffing levels (Figure 19). In the future, when printing the List, such a profession will be included in the total number once.

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Attention! Please note that from version 3.5.1 the rules for filling out the List of Medicines have been changed in terms of professions (positions) removed from the positions of the staffing table.

When removing the corresponding profession (position) from positions in the staffing table in the 2nd quarter of 2013 due to non-payment of the additional tariff of insurance contributions to finance the insurance part of the old-age pension, the List of LPs must be completed by the policyholder as follows:

User Guide for the “List of Medicines” software 21 In the List of Medicines for the 2nd quarter in the corresponding profession in the column “Type of position change”

We indicate “DT-NO”, while leaving the profession (position).

1.7.2 Filling out the name list table The name list must contain basic information about the employee and the periods of his work. You can specify several work periods for one employee. Each work period is a separate line in the name list table. For visual distinction, the table rows are colored in two colors - green and white. Green color indicates the employee's record and the first of his work periods; The white lines following the green line are the remaining periods of work of the same person (Figure 20).

Figure 20. Entering data into the list of names if the employee has more than one period of work

Thus, the procedure for working with the name list table is as follows:

If the employee worked the entire reporting period without breaks, his insurance number, last name, first name, patronymic and date of retirement are entered into the table. The beginning and end of the work period are indicated, respectively, as the beginning and end of the reporting period or the start and end dates of the work. Enter data about his position according to the work book (optional) and the name of the profession according to the staffing table.

Then at least one basis for the pension benefit is indicated (up to three reasons are allowed at the same time) and the position on Lists No. 1, 2 (if the profession belongs to these lists). The share of the rate can also be indicated (details below) - it can be a fractional number, but cannot exceed 2. In the last cells of the line, the number of hours for length of service and a note for this employee are entered. Then you can move to a new line and enter data about the next employee.

If an employee worked intermittently or in different positions during the reporting period, then first enter information about his insurance number, last name, first name, patronymic, date of retirement and the end and start dates of the first of his periods of work within the reporting period. The name of the position according to the work book (optional) and the name of the profession according to the staffing table under which the employee worked during this period are also indicated. Then at least one basis for the pension benefit is indicated (up to three reasons are allowed at the same time) and the position on Lists No. 1, 2 (if the profession belongs to these lists). The share of the rate can also be indicated (details below) - it can be a fractional number, but cannot exceed 2. In the last cells of the line, the number of hours for length of service and a note for this period of work are entered.

User's Guide for the "List of Medicines" software 22 Indication of the rate (share of the rate) is mandatory for the following preferential grounds: 27-GD, 27-SM, 27-SMHR, 27-GDHR, 27-PD.

Indication of the rate (share of the rate) is not required for the following preferential grounds: SPASAV, UCHLET, VYSSPIL, LETRAB, 27-14, NORMAPR, CREACH15, CREACH20, CREACH25, CREACH30, 27-11GR, 27VP, 27-12, 27-1, 27 -2, AIRCRAFT, SPECIALIST, ITSISP, LETISP, INSPECT, EXPERIENCE, ISKLS1, ITSMAV, REACTIVE, NORMSP, 27-15.

At the same time, there are acceptable combinations of values of elements belonging to different blocks in which it is possible to indicate the rate (rate share) (table below):

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In the case of such a combination, a warning is displayed: “The value of the “Bid” field (0.5) is incorrect.

The bet must be a number between 1 and 2.”

When filling out the list of names, you can use the information previously entered in the table of positions.

To do this, select the desired item from the drop-down list in the “Position” or “Profession according to the staff list” column and press Enter User’s Guide for the “List of Medicines” software 24 Information about the basis of the benefit and positions on list No. 1, 2 will be inserted into the necessary cells automatically:

If the positions of the staffing table contain professions that have the same names, but different working conditions, then in the list of professions of the staffing table such positions will be presented in brackets indicating the basis for the benefit and the code for lists 1,2:

Figure 21. Name list table and button for adding another work period

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necessary data, if the employee has another period of work, click the button, a new white line will appear to enter the next period of work. If an employee has no more work periods, you can move to the next (green) line of the table and start entering data about the next employee.

If, when entering data into the name list table, you need to add a period of work, you can simply press the F7 button. If necessary, the actual time worked in the name list is indicated in hours and minutes, or in months and days (recognized automatically, details below). In order for the corresponding fields to appear in the name list table, indicate the basis for calculating the length of service “ACTUALLY-WORKED-TIME”, “DIVER” or “UIK104” (Figure 23). In this case, there is no need to add the letters m. (months) or h. (hours). Only numbers need to be entered in the fields.

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When specifying the basis for calculating the length of service “DIVER”, the values of the “Months or hours” fields

and "Days or minutes" are recognized as hours and minutes.

When specifying the basis for calculating length of service “UIK104”, the values of the fields “Months or hours” and “Days or minutes” are recognized as months and days.

When specifying the basis for calculating the length of service “ACTUALLY-WORKED-TIME”, the values of the fields “Months or hours” and “Days or minutes” are recognized as follows depending on the specified preferential bases (table below):

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Clicking on the “Add employee” button will cause a green line to appear in the name list table for entering employee data below the current highlighted line.

The “Add work period” button is intended to add another work period for the current employee. Using the “Delete line” button, you can delete a line with incorrectly entered data both about the employee (green lines) and about individual periods of the employee’s work (white lines). Moreover, if you delete a line with an employee who has more than one work period, then along with the selected line, the work periods related to this person will also be deleted. In any case, before performing the deletion, the program asks for confirmation of the operation being performed. If you need to delete several employee records, check them and click the “Delete” button.

Attention! All changes you make, including deleting lines, will be recorded only if, after finishing working with the division, you press the “Save and Close” button (or the “Save” button) located at the bottom of the “Division” window (Figure 16 ).

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1.7.3 Filling out classes of working conditions The field “Class of working conditions” contains information about the totality of factors in the working environment and the labor process that affect the performance and health of the employee.

The class of working conditions is assigned through the workplace certification procedure. In the List of medicinal products, the inclusion of the UT class in the staffing table and name list is supported starting from version 3.5.3. Since version 3.5.4, it is supported to assign several UT classes for one position.

In order to add a working conditions class, the following requirements must be met:

1. The position must indicate at least one benefit code that provides for the payment of an additional tariff.

2. Field " Additional Tariff" must be filled in.

After this, when you select the “UT Class” field, it becomes possible to call up a drop-down list filled with values of valid UT classes (Figure 25). You can indicate several classes of labor conditions (in the case when different classes of working conditions are established for workers with one position during certification due to different conditions of their jobs or for workers changing jobs from different conditions work with the same position).

If the labor conditions classes for positions or periods of work of the roll-call list, marked as subject to payment of labor conditions, remain not specified when filling out information about the department, then as a result of the check the warning “Class of working conditions not specified” will appear.

User's Guide for the “List of Medicines” software 28

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If one or more occupational classes are specified for a position, the drop-down list of positions for auto-completion is replenished with profession options with and without the specified occupational classes (Figure 26), and the “Technology Class” field in the list of names is filled with occupational qualifications available for the selected profession (Figure 27 ).

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1.7.4 Updating work periods The list of names regarding work periods can be updated automatically for a new reporting period. For this purpose, there is a special button in the window for editing information about the unit. When you click on this button, the program offers to update the dates of employee work periods in the name list with the reporting period specified for the List (Figure 28). Once confirmed, all work periods will be transferred to this reporting period.

Figure 28. Confirmation of updating the dates of work periods in the name list Attention! The period update will only take effect once the department data has been successfully saved.

1.7.5 Searching for an employee in the name list The window for editing information about a unit provides the ability to quickly search for an employee in the name list using parameters such as insurance number, last name, first name or profession name. By default, search term entry fields are hidden. In order to see them, you need to click on the “Find employee” button located above the name list table (Figure 29). Clicking this button again allows you to hide the search fields.

Figure 29. Button for displaying search fields by name list

To start searching, start typing the desired value into one of the search fields. As you enter text, the cursor in the name list table will be positioned on the first suitable line. If nothing is found according to the specified conditions, the text color in the water field will turn red (Figure 30).

User's Guide for the “List of Medicines” software 30

a) The text “027” was entered in the “Insurance number” field; the cursor in the table is set to the first entry found

b) The text “Subject” is entered in the “Last Name” field; the cursor in the table is set to the first entry found

c) When you enter the next character in the “Last Name” field, the text turns red - nothing was found according to the specified conditions

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1.7.6 Saving changes and completing work with the department window You can record the results of creating the List and the list of names for the department by clicking the “Save” button or the “Save and close” button (in the latter case, after saving, the window for editing information about the Software User Manual “ List of drugs" 31 divisions will be closed). If an intermediate save is performed (the “Save” button), then if there are no errors, the inscription on the button will temporarily change to “Successfully Saved” as evidence of the action completed.

Shutting down a subdivision window can end in one of the following ways:

saving entered or changed data by clicking the “Save and close” button located at the bottom of the window; in this case, the current window closes and returns to the main program window;

canceling changes made (or canceling entered data) and closing the current window and returning to the main program window; occurs when you click the “Close” button located at the bottom of the window, or when you click on the standard button with a cross located in the upper right corner of the window.

Immediately before performing the saving operation, the entered data is checked for completeness and correctness. If any required data is missing or the program detects any inconsistencies, saving will not be performed and an error message will appear (Figure 31); After closing the message window, the program will wait for the inconsistencies to be corrected. What exactly needs to be corrected can be found in the list of errors (Figure 16). Clicking on an error message will position the cursor at the location where the error occurred.

Figure 31. Program message if saving data is impossible

Also, before saving, the program checks the uniqueness of the department number and site name. If the uniqueness is violated, a message will appear (Figure 32). This message means that the entered subdivision number and site name have already been entered previously into the List (within the List, the combination of subdivision number/site name cannot appear more than once).

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If no errors were found in the data, the “Division” window will be closed, the changes will be saved and you will return to the main program window.

Checking data for completeness and correctness can be disabled. To do this, in the main program window, select [Program] [Options...] (Figure 33).

Attention! It is recommended to disable the check only in extreme cases when working with large volumes of data (for example, a large number of employees in the name list of each department). Failure to check for errors in filling out the List may result in the provision of incorrect information to the Pension Fund.

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In the window that opens, on the “General” tab, uncheck the box next to the phrase “Before saving, check entered values for completeness and correctness” and click the “Apply” button (Figure 34).

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After completing the above steps, a reminder about the disabled check will appear in the window for editing information about the department (Figure 35). You can enable the check again either in the “Program Operation Options” window (see above), or by clicking on the reminder in the department window (Figure 36).

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Figure 36. Message that appears when you click on a reminder about a disabled check Attention! You can disable the check by unchecking the “Check data” checkbox in the right top corner window. This is not a global setting, so this parameter will not be saved to the settings file. It is recommended to disable checking only in extreme cases when working with large volumes of data (for example, a large number of employees in the name list of each department). Failure to check for errors in filling out the List may result in the provision of incorrect information to the Pension Fund.

2. Search for an employee by organization The program provides the ability to search for an insured person using the organization's name lists. In order to open the search window, you need to select the “Search” menu item of the main window or click the button located on the toolbar (Figure 37).

Figure 37. Button on the toolbar to open the employee search window

In the window that opens (Figure 38) there are fields for searching by such parameters as insurance number, last name, first name, patronymic, basis of benefit and position code according to lists 1,2. When specifying search criteria, you can use the so-called fuzzy search, when only part of the searched value is indicated, and the missing part is replaced with the “*” (asterisk) sign.

For example, using the condition “027-040-*” all employees whose insurance number begins with 027-040 will be found.

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Figure 38. Employee search window. Showing the result of a search for the last name "Ivanov"

If you do not specify any search criteria and click the “Find!” button, the program will display a list of all employees of the organization. Please note that if the List is large, this may take considerable time. The search results can be printed (the “Print” button). When printed, the list of employees is grouped by department.

To clear the fields of the search form and enter a new request, you can use the “Clear search form” button located to the right of the “Insurance number” field (the button with a large black cross). This will clear not only the “Search Terms” form, but also the results of the previous request.

3. Creating a list of people retiring The program provides the ability to create a list of people retiring. To do this, in the main program window you need to select the [Search] [Retiring...] menu item.

In the window that opens (Figure 39), you can specify the period in which the employee’s retirement date should fall. The program searches only among employees for whom a retirement date was indicated in the name list.

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The search results can be printed (the “Print” button). When printed, the list of employees is grouped by department.

The “Go to department” button, located at the bottom of the window, allows you to go to the window for editing information about the department to which this employee belongs.

Double-clicking on a line in the search results table produces the same result. When opening the department window, the cursor in the name list table will be on the desired employee.

4. Printing the List and Statistics The program does not print as such, but prepares text files in RTF format, which can later be printed or saved.

After preparing the file, it is opened by the program that is assigned by default to open this file type. The file can now be printed or saved.

Attention! For successful work with the generated files, please contact your system administrator to configure the operating system to open RTF files with a program convenient for you.

4.1 Printing options Before generating files for subsequent printing of a List or a list of names, you can select the sorting order of departments and employees in the generated files.

This can be done by selecting the [Program] [Options...] menu item. On the “Print” tab

set the desired order (Figure 40) and click the “Apply” button.

User's Guide for the “List of Medicines” software 36

Figure 40. Selecting the sort order of departments when printing the List

Attention! If the list of names is sorted by profession name, different periods of one employee may not be in chronological order, since the determining factor in sorting is the name of the profession. To print periods of work in chronological order, set the sorting by full name or insurance number.

4.2 Generating a List file for printing

You can create a List of preferential professions for subsequent printing in two ways:

by clicking the button on the toolbar of the main window (Figure 41);

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4.3 Generating a name list file for printing You can generate a name list for subsequent printing by selecting the [Print] [Print name list] menu item or by clicking on the corresponding button on the toolbar (Figure 43).

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4.4 Generating a report file on the List for printing This software tool allows you to receive a report on the List with information on the number of professions of the same name (in total), including by department.

To generate a report, you can use the [Print] menu item [Print report according to the List] or by clicking on the corresponding button on the toolbar (Figure 44).

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As a result, the generated file will open.

4.5 Generating a report file on a list of names for printing This software tool allows you to obtain a report on a list of names with information on the number of employees employed in a given position in the reporting period (total) and also by department.

To generate a report, you can select the [Print] menu item [Print report by name list] or by clicking on the corresponding button on the toolbar (Figure 45).

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5. Working with the List in XML format

5.1 Saving the List to an XML file The entered data on the organization’s preferential professions (List) can be saved as an XML file for submission to the Pension Fund. The resulting file will meet the requirements for the List format.

– – –

Attention! Before saving the List into an XML file, the program performs some data checking for correctness for early detection of errors (before submitting the List to the Pension Fund). As a result of the check (if errors are found), a list of found inconsistencies will appear (Figure 48). Until all the specified errors are eliminated, saving the List to an XML file will not be possible.

– – –

If no errors were found in the List, a window will open to select the folder where the List will be saved (Figure 49). Specify the desired location and click OK.

The saved List will have the following file name:

PERECH-Y-9999-ORG-999-999-999999.XML

– – –

After the file has been saved, the program displays an information message (Figure

50) about successful saving and offers to view the resulting file.

– – –

If you confirm your viewing (click the “OK” button), a program window will open for viewing XML files (Figure 51). After familiarization, you can simply close this window.

Attention! If, after performing the saving operation to an XML file, you made any changes to the List, then before submitting the List to the Pension Fund, save the file again (in order for the changes you made to be reflected in the XML file).

User's Guide for the “List of Medicines” software 40

– – –

5.2 Loading the List from a file XML Program provides the ability to load the List from an existing XML file. You may need this function if, for example, you already have a generated List in the form of a file and need to make any changes. In this case, load the List from the file, make the necessary adjustments and save the edited List to a file.

In addition, you may need the download function if you have reinstalled the “List of Preferential Professions of the Enterprise” program and want to continue working with the List available in the file.

To load the List from a file, select the [Actions] menu item [Load List from XML file] or click the button located on the toolbar at the top of the window (Figure 52).

– – –

User's Guide for the “List of Medicines” software 41

– – –

Clicking the “OK” button downloads the file and displays the received information in the main program window.

5.3 Combining several Lists of an organization into one If the List of an organization is prepared on different computers that are not connected by a local network, they can later be combined into one. The merging of Lists can be carried out at the division level, that is, if a division is found in the file that is not in the existing List, the program will offer to load them. There is no provision for merging name lists or staffing positions of the same unit.

To merge Lists, you need to select the file with the List to be merged. The program will analyze the file and show a list of departments that can be loaded (Figure 54).

– – –

If the units are successfully loaded, the combined List will be displayed.

5.4 Errors that occur when loading a List from an XML file Before performing the download operation, the program checks the specified List for compliance with the format. To scan, the program requires a special component of the operating system. If it turns out that the component was not installed in the operating system, the program will offer to install it (Figure 55).

User's Guide for the “List of Medicines” software 42 Figure 55. Window informing about the absence of a required component in the operating system Click the “OK” button and wait until the installation process is completed. Then try downloading the Inventory file again. If the component was installed successfully and the downloaded List does not contain errors, you will see a corresponding information message.

If you see a message that says that the required component was not found, then:

make sure that the requirements for the operating system are met - on Windows 98 operating systems, downloading the List is impossible (for more details, see the installation instructions, section “Hardware and Software Requirements”);

if the requirements for the operating system are met, try to install the necessary component yourself: from the “Start” menu of the operating system, select [Start] [Programs] [List of preferential professions] [Install WindowsInstaller update]; After successfully completing the installation of the WindowsInstaller component, start the installation of the MSXML 6.0 component ([Start] [Programs] [List of preferential professions] [Install MSXML 6/0 update]).

If you see a message similar to the one in the figure below, it means there are errors in the List you are downloading. In this case, in the List, the start date of the work period is indicated in the wrong format: the date format for the List is DD.MM.YYYY, that is, the date must use the separator “.” (dot) rather than "/" (slash).

Figure 56. Loaded List format error message: date format mismatch

– – –

Such errors can be eliminated if you open the List file (with the XML extension) in any text editor and find the erroneous fragment, and then correct it to the correct one.

To search for a fragment, use the search function available in any text editor. Look for the Russian name indicated in the third line of the error message (for Figure 53 it is “DateStart”, for Figure 54 it is “Rate”) Another type of error is the message shown in Figure 55. It appears when you try to load a List that has already been loaded (or was generated previously). In this case, read the entire error message and act according to the instructions in this window. If you assumed that the downloaded file should contain divisions that were not in the existing List (the Lists were supposed to be merged), then such a message means that either the file does not contain new divisions, or in the downloaded file the numbering of divisions repeats the numbering in the existing List.

– – –

6.1 Loading a list of names from an individual information file The program provides the ability to load a name list of employees from a file of previously prepared individual information files in PFR 4.0 format (text) and PFR 7.0 format (XML format). To download, you need to select the [Actions] [Download list of names from IS] menu item.

Attention! You can upload a list of names only after you have filled in information about the divisions and positions of the organization's staffing table.

You can select a file to load a list of names from individual information in XML format by clicking on the button located on the toolbar. After selecting a file from the window that opens, it will be analyzed. As a result, the download window should appear (Figure 59).

– – –

At the top of the window there is a table with a list of beneficiaries who were found in the individual information file. At the bottom is a list of employees by department that will be loaded into the List. If packs of individual information were generated by divisions, then after the above window appears, click the “Select All” button, then in the drop-down list, find the desired division and click the “Add” button to indicate that all employees from the top list must be loaded.

After the window looks like that shown in Figure 57, click the “Download” button.

Figure 60. Window for loading a list of names: all employees are distributed among departments. If the file contained information about employees of different departments, then for each employee the department in which he works should be indicated. To do this, select an employee from the top list, select a department from the drop-down list and click the “Add” button. The employee record will move from the top list to the bottom.

For convenience, the window provides the ability to quickly search for an employee in the list of those not yet allocated. By entering one of the conditions (insurance number, last name, first name, patronymic), you thereby activate the search function. The cursor is positioned on the first entry that matches the specified criteria. Red text in the field for entering search terms means that nothing was found for the specified data.

– – –

Figure 61. Window in which the reporting year is specified with which the employee work periods will be loaded. After the “OK” button is pressed, the loading of the list of names will begin. You can monitor the loading process in the window that appears (Figure 62). Once the download is complete, the protocol can be saved to a text file (the “Save download protocol” button will become available).

– – –

After loading the list is completed, you need to enter the missing data about the employees, such as position according to the work book, profession according to the staffing table, etc. Without this, it is impossible to upload the List to an XML file.

6.2 Loading a list of names from a text file The program provides the ability to load a list of names of employees from a text file of the following type (it is expected that the data in the file will be in Windows-1251 encoding):

[insurance number],[surname],[name],[patronymic],[start date of the work period],[end date of the work period], [unit number],[site name],[bases of benefit],[position code] ,[position],[Work class],[rate],[actually worked months (hours)],[actually worked days (minutes)],[retirement date],[note],[address],[date of birth ] Field descriptions are given in the table below.

– – –

If any of the values contains a comma, that value must be placed in quotation marks.

If you need to specify more than one period for an employee in a file, you can duplicate the line with the first period and change the values characteristic of this period (start and end dates of the period, etc.).

If the file contains the unit number and (optionally) the name of the site, the program will try to find such a unit in the list of units previously entered into the program and, if such a unit is found, the employee record will automatically appear in the table “List of persons who will be loaded into the List LP". In this case, the program will report the successful determination of the unit.

– – –

111-111-111 45, Ivanov, Ivan, Ivanovich, 01.01.2009, 01.12.2009, 1,27-1 28-GD, 1010100vChief Engineer, V3.1 111-111-111 45, Ivanov, Ivan, Ivanovich, 01.01 .2009,02/11/2009,4,maintenance area,27worker 111-444-111 66,Petrov,Ivan,Ivanovich,01/01/2009,12/01/2009,28-PD,”teacher involved in child development”,1.3 To To download, select the [Actions] [Load list of names from file] menu item (Figure 63).

Figure 63. Menu item for loading a list of names from a text file. Otherwise, the loading procedure is similar to that described in paragraph 6.1 of this manual.

7. Additional features

7.1 Using the Wizard to prepare a List The program provides the ability to use a special Wizard to prepare a list. The Wizard window appears when you first start the program or by clicking on the button located on the toolbar of the main program window (Figure 64).

– – –

Filling out the List using the Wizard occurs in several stages:

collection of general data about the List;

collecting data about the organization;

collecting data on the types of activities of the organization;

collecting information about departments;

saving the list in an XML file.

– – –

At the stage of collecting data about a department, you are asked to enter data first about one department, then about the next, and so on. Data about the unit includes the collection of information about the unit’s preferential professions (staffing positions, Figure 66) and information about the unit’s employees working in preferential positions (Figure 67).

You can refuse to provide a list of employees by name.

User's Guide for the “List of Medicines” software 50 Figure 66. Collecting information about staffing positions using the Wizard Fields highlighted in red are required. Until you provide all the required information, the “Next” button, which allows you to move to the next step, will not be available.

– – –

Particular attention should be paid to entering the insurance number in the name list. The fact is that the insurance number is immediately checked for correctness. And if you entered your insurance number in full, but the “Insurance Number” field is still highlighted in red, check that you entered the number correctly, you may have made a mistake. If entered correctly, the red highlight will be removed as soon as the last digit of the number is entered.

You can move from field to field by pressing the key Enter Button“Next” is intended to move to the next step. If you want to add a position on the staff list or an employee to the list of names, you should click the “Add another profession” or “Add another employee” button, respectively.

When filling out a list of names for each employee, it is necessary to indicate periods of work. To do this, click the “Working periods...” button. In the window that opens (Figure 68), in the fields under the period table, enter the required data and, if there is more than one work period, click the “Add work period” button; if there is only one operating period, click the “Close” button to return to the Wizard window.

– – –

When working with the Wizard, you can return to the main program window. To do this, click the “Cancel” button. All data you entered will not be lost, but will be saved. Thus, you can continue preparing the List without using the Wizard.

After all stages have been completed, the “Close” button appears at the bottom of the Wizard window. Clicking this button will return you to the main program window.

7.2 Working with several organizations In most cases, work is carried out with only one organization and one List. However, sometimes there is a need to work with Lists of several organizations.

The program provides this opportunity. You can create and load Lists of various organizations into the program and work with them. To do this, use the menu item [List] [Start filling out a new List] [For another organization] (Figure 69).

Figure 69. Menu item that allows you to start filling out a List for another organization Using this menu you can create a new List. In order to open another List available in the database, use the [List] [Select List for editing] [Select from list..] menu (a quick call to the window with a list of Lists available for editing is also possible by pressing “F4” in the main program window) . The “Delete List” menu item removes information about the current document from the program (the current List is the one about which information is currently displayed in the main program window). Before performing the deletion operation, the program asks for confirmation to protect against accidental deletion.

7.3 Simultaneous operation of several users It is possible to ensure simultaneous operation of several users with the “List of Preferential Professions” program if there is a local network. In this case, you need to install the program on one of the computers and provide shared access to the folder in which the program is installed (for Windows XP: from the folder context menu, select “Sharing and Security” (Figure 70), in the window that appears, specify “open share this folder" (Figure 71)).

User's Guide for the “List of Medicines” software 53

– – –

After this, you can work with the program over the network. To do this, on the required computer, through a network environment, access the computer where the program is installed, go to the “List of preferential professions” folder (Figure 73) and run the file list.exe (Figure 74).

– – –

Attention! If work on the formation of the List is carried out on different computers that are not connected by a local network, then you can prepare different parts of the List in separate files, and then combine them into one file (see section “5.3 Combining several Lists of an organization into one”).

7.4 Automatic correction of pension benefit grounds codes In accordance with federal law dated December 30, 2008 No. 319-FZ “On Amendments to the federal law“On labor pensions in the Russian Federation”, changes are being made to the Classifier of parameters used in the forms of individual (personalized) accounting documents in the compulsory pension insurance system regarding the following codes of the grounds for pension benefits: 28-OS, 28-PZh, 28-SP, 28 -PD, 28-PDRK, 28-GD, 28-SM, 28-GDHR, 28-SMHR. For automatic conversion in the completed List and name lists of old codes into new codes (27-OS, 27-PZh, 27-SP, 27PD, 27-PDRK, 27-GD, 27-SM, 27-GDHR, 27-SMHR, respectively) You can use the menu item [Actions] [Correct codes of benefit grounds...] (Figure 75).

Figure 75. Menu item for automatically updating benefit basis codes During the process of updating codes, the program creates a protocol (Figure 76), which can later be saved to a file.

– – –

When performing an update, the program focuses on the reporting year of the List and brings the codes into accordance with the list of those that were relevant in a given reporting period. So, for example, when automatic update The list for 2007, containing the position of a doctor with code 27-GD, will change the specified code to 28-GD.

User's Guide for the “List of Medicines” software 56

8. Possible problems when working with the program

8.1 Message “Data type mismatch in the selection condition expression”

Since the database of the “List of Medicines” program uses the MS Access format, in some cases additional configuration of the operating system parameters is required for the program to work correctly.

Figure 77. Error message in case of inappropriate operating system settings If, when you try to open a department for editing, a message similar to that shown in Figure 74 appears, you must perform the following steps: select [Start] [Control Panel] [Regional and Language Options], tab " Regional settings", "Settings" button. In the window that opens, on the “Numbers” tab, in the “Integer and fractional part separator” field, put “.” (dot); on the “Date” tab in the “Short date format” field

select "dd.MM.yyyy", "Date Component Separator" "." (dot). Save the specified settings and continue working with the program.

8.2 “I/O error 123” message when saving the List to an XML file If, when saving the List to an XML file, the message “I/O error 123” appears (Figure 78), the Medicine List program you launched is probably installed on another computer. In this case, you need to connect the directory where the program is installed as a network drive.

– – –

In the window that opens, select any free drive letter and in the “Folder” field, specify the path to the directory where the LP List program is installed (Figure 80).

– – –

After connecting a network drive, the program should be launched from this drive (for example, if the drive letter is selected “Z”, as in the example, to launch the LP List program you need to run the file Z:\list.exe).

8.3 Message “The number of file locks has been exceeded” public access. Increase the MaxLocksPerFile registry value."

Below is a fragment of an article from the official Microsoft technical support website at http://support.microsoft.com/kb/815281.

Important! This article contains information about modifying the registry. Before making changes to system registry it is recommended to create one backup copy. Make sure you know how to repair the registry if a problem occurs.

Issue When one or more users process a large number of transactions in a multi-user environment, processing may fail and the following error message may be displayed:

– – –

Solution Attention! If you modify the registry incorrectly using Registry Editor or otherwise, serious problems can occur. These problems may require you to reinstall the operating system. Microsoft does not guarantee that these problems can be resolved. It is the user's responsibility to modify the registry.

To resolve this issue, increase the maximum number of locks per file.

To do this, use the method described below.

Increase the maximum number of locks per file using the MaxLocksPerFile registry setting.

1. Click the Start button and select Run from the menu.

2. Type regedit and click OK.

3. Do one of the following:

If used Microsoft Access 2000, Microsoft Access 2002 or Microsoft Office

Access 2003, locate the following key in Registry Editor:

HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Jet\4.0\Engines\Jet 4.0

– – –

HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Office\12.0\Access Connectivity Engine\Engines\ACE\MaxLocksPerFile

4. In the right pane of the Registry Editor window, double-click the MaxLocksPerFile parameter.

5. In the Edit DWORD Value dialog box, select Decimal.

6. Change the Value field as required and click OK.

Note. This method changes the parameter Windows registry for all applications using the Microsoft Jet database engine version 4.0.

9. Frequently asked questions

9.1 Filling out the List Staffing number 0.5; What should be entered in the actual number column?

Question: If the staffing level for a position is 0.5, and there is 1 person working in this position, what should I write in the actual number column: 0.5 or 1?

Answer: The actual headcount column should reflect the number of people working during the reporting period for this position. The actual number is always an integer User's Guide for the “List of Medicines” software 59 (since the unit of measurement is people). If several people worked for a position during the year, for example, in the first half of the year one employee worked at 0.5 rates, in the second half another at the same 0.5 rates, then the actual number will be equal to 2.

We have 1 surgeon on staff, one person worked for six months, another for six months, we enter this data - the program curses. What to do?

Question: We have 1 surgeon on staff, one person worked for six months, another for six months, we enter this data - the program curses and does not save, it says that it is an error that the staff is not equal to the actual number. What to do in this situation?

Answer: It's about about the following situation: discrepancy between the actual number indicated in the positions of the staffing table and the number calculated by the program based on the list of names (Figure 81).

– – –

The staffing level can be 1 (1 rate), but the actual number must reflect the number of employees employed during the reporting period in a given position (in this case - 2).

Therefore, in the table of staffing positions (top table) in the column "Number of staffing" you need to indicate 1, and in the column "Actual number" - 2 (Figure 82) User's Guide for the "List of Medicines" software 60

– – –

How to correct an error: with a corrective or with the original List?

Question: An error was made when filling out the initial List, but it was discovered after the List was submitted to the Pension Fund. What type of List should I choose to correct the error?

Answer: in this case, it is better not to change the List type (original); It is recommended to make the necessary adjustments and upload the corrected original List in XML.

Is it possible not to use the “List of Medicines” software to prepare the List?

Question: Is it possible to prepare the List in another program? Or is it necessary to use the “List of Medicines” software?

Answer: You are not required to use the PS “List of Medicines” to prepare the List. Any other suitable software may be used. The main thing is that the List you prepared corresponds to the required format and follows the recommendations for filling out your territorial PFR office. A description of the format can be obtained either from the territorial office of the Pension Fund of the Russian Federation, or upon request to the address [email protected](Leonov Nikita Sergeevich), indicating “Format of the List of Medicines” in the subject of the letter. A utility for checking the List for compliance with the format is included in this software tool ([Start] [Programs] [List of preferential professions] [Checking the List format]).

Data verification is disabled, why does the program still show errors?

Question: Checking data for completeness and correctness when entering data about a department is disabled, but the program still looks for errors and does not allow you to save information without saving them. Why?

Answer: Even when checking is disabled, the program performs the minimum necessary checks of the input data. This is necessary so that this information can then be saved and displayed correctly. The minimum required checks include monitoring the “List of Medicines” software User Guide 61 date format in the table of staffing positions and in the list of names (start and end dates of the work period).

The classifier does not have the value I need. What to do?

Question: The classifier of profession codes according to lists No. 1 and 2 does not contain the code I need. When I enter it myself, the program does not save the data. What to do?

Answer: Contact your territorial Pension Fund office with a comment. Based on comments of this kind, changes are made to the classifier only if the absence of a code is confirmed by PFR specialists.

Appendix 5 1. Goals and objectives of practice Educational practice is an integral part educational process training of bachelors. During practice, the results of theoretical training are consolidated and concretized, students acquire practical skills and competencies in their chosen... "

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List of preferential professions 3.6 7. The value I need is not in the classifier

Introduction

Notations used

1. Creation of the List

1.1 Creation based on the List for the previous reporting period

1.2 Filling in general data

1.3 Editing the list of activities

1.4 Filling out information about the organization’s officials

1.5 Adding and editing data about departments

1.6 Working with the “Division” window

1.6.1 Filling out the table of staffing positions

1.6.2 Filling out the name list table

1.6.3 Updating work periods

1.6.4 Searching for an employee in the name list

1.6.5 Saving changes and exiting the division window

3. Printing the List and statistics

3.2 Printing a list of names

3.3 Printing a report on the List

3.4 Printing a report based on a list of names

4. Working with the List in XML format

4.1 Saving the List to an XML file

4.2 Loading the List from an XML file

4.3 Combining several Organization Lists into one

5. Loading a list of names from a file

5.1 Loading a list of names from an individual information file

6. Additional features

6.1 Using the Wizard to prepare the List

6.2 Working with multiple organizations

6.3 Simultaneous operation of several users

7. Possible problems when working with the program

8. Frequently asked questions

8.1 Completing the List

Staffing number 0.5; What should be entered in the actual number column?

How to correct an error: with a corrective or with the original List?

Is it possible not to use the PS “List of Medicines” to prepare the List?

Data verification is disabled, why does the program still show errors?

The classifier does not have the value I need. What to do?

8.2 Program operation

I found an error in the program, who should I contact?

Is it possible to work in MS Windows 98?

List of preferential professions version 3.5.7. Where can I download the program?

“BRANCH OF THE PENSION FUND OF THE RUSSIAN FEDERATION FOR THE KRASNOYARSK REGION SOFTWARE “LIST OF PREFERENTIAL PROFESSIONS OF THE ENTERPRISE” Version 3.6.2 User Manual...”

PENSION FUND DEPARTMENT

RUSSIAN FEDERATION BY

KRASNOYARSK REGION

SOFTWARE

“LIST OF PREFERENTIAL PROFESSIONS

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