Sample power of attorney to receive goods by mail. Power of attorney to receive a parcel by mail: what is needed to draw up

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Society is in constant motion, so there is less time left for basic things, for example, receiving a parcel or registered letter. In order not to miss them, they issue a power of attorney to receive mail, registered mail, parcels, letters, greeting cards, bills for paying for housing and communal services and other important documentation.

What is a power of attorney by mail?

This is a document issued to members of the recipient’s family, or to a stranger who is not a close relative. It allows you to receive all types of postal items; it can be issued at post offices or remotely by downloading a form on the Internet, if it is impossible to be personally present at the organization. After writing the document, powers are transferred to third parties, according to which they are responsible for the integrity and safety of the entrusted property and are accountable to the law.

What is it for?

A power of attorney to receive a parcel by mail can come in handy at any time. As a rule, it is issued under the following circumstances:

The recipient is outside the city or on the territory of a foreign country, if his plans do not include an immediate return. The fact is that parcels and letters with a declared value may be stored post office no more than a month. If this period passes and no one picks up the parcel, it will be sent back to the sender.
Separate residence of members of the same family, but at the same time having a common residence permit. This is relevant in cases where someone goes to work in another city, for example, under the rotational employment system. It will be more convenient in this situation if notifications about parcels and other mail are sent to the registration address. The power of attorney to receive letters is drawn up on long term.
The employer instructs an employee of the organization to pick up business documents or other parcels that are in one way or another related to the company’s activities. It is written to the secretary or one of the accounting employees. Such a document is signed by the head of the unit or other superior person.

Who can be a representative of the principal

The addressee may be represented by a national of any foreign country or citizen Russian Federation living on its territory. The authorization can be issued for a group of people, which is more preferable for a legal entity: company, organization, corporation, plant, firm, holding. It can be either one-time or long-term. One-time powers of attorney or documentation are drawn up if you need to receive small single and rarely arriving parcels.

Requirements for a power of attorney to receive postal items

The service's production facilities send out various types of shipments every day. Almost everyone needs to be supported by an authorization, which is drawn up according to certain requirements:

simple shipments. They are delivered by foot couriers, that is, postmen and left in the recipient's mailbox. These include: receipts for payment of housing and communal services, letters, simple parcels and parcels, Greeting Cards. They do not have an identifier (track number), which is why a power of attorney to receive regular mail is not needed;
valuable items, valuable letters, parcels, parcels are assigned a unique identifier. They are registered at the department and have a certain cost set by the customer, which is compensated in case of violation of delivery deadlines for damage or loss of contents. Issued to the recipient or a person representing his interests if a power of attorney is granted. The document can be certified at a post office or a notary office;
registered letter or parcel post. Registered letters, parcels or correspondence have unique track numbers that determine their location. They are received in person or through individual authorized to do so. A postal employee will issue correspondence of this type only after he has been given a power of attorney to receive registered mail. The document is certified by another employee of the department, a person representing the place of training, treatment, work or a notary;
benefits, pensions and others Money transfers. These items are received for the addressee only by an authorized representative bearing the notary’s stamp. A notarized document has legal force.

Item type	Organization (representative) - witness
Registered shipment: letter; parcel; package; custom small package.	Postal office; Notarial office; representative of an educational institution, employer or medical institution.
Valuable shipment: a letter, parcel or parcel that has a pre-specified price; any shipment made through the express delivery service - EMS.	Postal office; Notarial office
financial transfers	Notarial office
Pension and social payments, other types Money	Notarial office

How to draw up a power of attorney

A power of attorney for mail and receipt of correspondence is written on the basis of Article 186 of the Civil Code of the Russian Federation. The document consists of the following columns:

dates of writing;
the name of the locality and the region in which it is registered;
body, where the addressee and authorized representative indicate passport details and the number of the post office, which will be the place of transmission of correspondence;
signatures of one and the other party.

Document form

There is no unified format that could be widely used, so organizations have the right to write an authorization in any form and independently develop a document template. Large companies often use letterhead to draw up a power of attorney. Their use is optional, so they can also be used. regular sheets A4 format. The main thing is that the document reflects all the functionality assigned by the principal.

The document, as well as a power of attorney issued between two individuals, displays: information about the addressee and detailed personal data of the authorized person, the duration of the document. At the end it is sealed with the signatures of the manager and employee.

Validity

The standard validity period of any trust document based on Article 186 of the Civil Code of the Russian Federation is 1 calendar year. On average, postal workers draw up and approve a document for a month, if the principal does not specify a specific validity period when drawing it up (can be anything as agreed by the parties, ranging from two to three weeks to a year).

Features of drafting from a legal entity

From the point of view of the law, the legal entity responsible for issuing a power of attorney to receive correspondence can appoint one or several employees using the same type of document. This is much simpler and more efficient, since the documents must be certified by a notary office.

Regarding external design the best option will download the standard form and fill it out on the computer, and then print it out. This document is also subject to signing by the parties, as well as further certification by a notary. Such a power of attorney will inspire more confidence in the postal worker, but even after it has been certified with a seal, they may be asked to confirm it with identification documents to verify passport data.

How to properly issue a power of attorney to receive mail

A power of attorney to receive mail is an official document, so it is important to draw it up correctly. It happens like this:

the word “power of attorney” is written in the header;
below indicate the name settlement where the document is drawn up;
to the left of the title indicate the date of writing;
in the first part of the body of the document write the organizational and legal form, the name and details of the organization and enter: the title of the position, personal information and passport details of the principal;
in the second, similar information about the representative (except for information about the organization);
write the name of the document regulating the action of the legal entity (based on the “Power of Attorney”);
indicate the purpose of delivery, the number and name of the post office from where the parcel is picked up; indicating the validity period (line below);
the signatures of the legal entity and representative are placed at the bottom;
At the end, an additional field is entered where the date of issue is indicated.

Sample

Video

There are situations when a person, for some reason, is not able to personally come to the Russian Post Office and pick up a parcel. In such cases, a citizen can issue a power of attorney, which gives authority to another individual to receive the parcel.

This document can be drawn up for one-time use or for performing multiple identical actions.

In order to receive a parcel using a power of attorney, a citizen can choose one of the following methods:

Show your passport or other identification document, and one-time power of attorney leave with Russian Postal employees.
Present a passport or other identification document, leave a copy of the durable power of attorney at the post office, and simply show its original. If the recipient does not provide a copy, the branch employee will mark the provided power of attorney directly on the mail document.
Leave the original long-term power of attorney at the post office for paid storage, after which you will simply need to present your passport to receive the parcel.

It is important that the power of attorney is drawn up correctly. Otherwise, the postal employee may have doubts, which will lead to difficulties in receiving the parcel. To prevent this from happening, the document must contain the following data:

passport details of the principal and representative;
the number of the Russian post office where the parcel should be received, as well as the full address of this organization;
date and place of compilation;
signatures of the parties, notary seal or seal of another institution that has the appropriate authority.

The parties can specify a validity period, or they can omit this clause, as it is not mandatory. If the period is not specified, then the power of attorney is considered valid for one year from the date of signing.

Attention! The information from the passport must be written down in full.

What are the subtleties of design?

A power of attorney, on the basis of which a representative can receive a parcel, is drawn up taking into account certain important points. For of this document Only written form is provided. If compiled on behalf of an organization, then company letterhead must be used.

General rule states that the power of attorney must be certified by a notary. However, the legislation establishes cases in which a document can be certified by other persons. The official of the relevant organization puts his signature and seal under the signature of the principal. Parcels that came in the name of any enterprise can be issued according to a document certified by the manager and chief accountant.

The Civil Code of the Russian Federation does not prescribe mandatory requirements regarding the signatures of the chief accountant of the organization and the official, as well as the seal of a legal entity. However, Russian postal employees may pay attention to this.

Advice! If registration takes place on behalf of an organization, then, if possible, it is necessary to indicate the signatures of the accountant and the official, as well as affix the seal of the enterprise.

Can a parcel be issued without a power of attorney?

There are several cases when receiving a parcel at Russian Post is possible without documentary evidence:

if the parcel has a value of no more than 100 rubles, then it can be received upon presentation of a passport and documents that confirm his relationship with the addressee;
if the parcel arrived in the name of a citizen who is under 16 years of age, then it can be picked up by legal representatives upon presentation of a passport and documents proving their relationship to the addressee.

Thus, the execution of a power of attorney must be carried out taking into account all the nuances and certified by a notary or, in some cases, other officials. In any case, this document must be in written form and valid for no more than three years, after which the power of attorney can be reissued.

Power of attorney to receive parcels– a document giving the right to an authorized person to receive a parcel at the post office on behalf of the principal. In order to receive a parcel at the post office, you can appear in person, or you can write a power of attorney to receive the parcel to any individual - a representative who can pick it up for you. Such a document must be made in writing, which must indicate the right of the representative to receive the parcel. A typical power of attorney form can be downloaded from the link at the bottom of the article.

It is worth noting a very important fact: if a power of attorney is issued by an individual, then such a power of attorney requires a mandatory notarized certificate of compliance with the principal’s signature, in addition to a notary, the signature can be certified at the place of work, in the housing office at the place of residence, in a medical institution subject to outpatient treatment, and also in other places that you, for one reason or another, cannot leave.

If the authorized person at the post office presents a power of attorney executed improperly, then the postal employee has every legal right to refuse to release the parcel into the hands of the representative. This is primarily due to the fact that a power of attorney on behalf of the recipient can be written by anyone with a forged signature of the recipient, and to prevent such situations, postal employees require certified powers of attorney.

More details about drawing up a power of attorney postal items you can read in the article: ““.

Power of attorney to receive a parcel from an individual

In order to ensure that the representative at the post office does not have problems or unclear questions, the power of attorney should be executed once and correctly; for this, the output document must contain the following information:

Passport details and full name of the principal, i.e. the person in whose name the mail arrives, as well as the full name and passport details of the representative - the responsible person who will receive the parcel at the post office. It is important that your passport details must be entered in full.
The number of the Russian Post office where the parcel will be received with the full physical address of the office.
Date and place of execution of the power of attorney.
Original signatures of the principal and representative, as well as the wet seal of a notary, or other institution authorized to perform such actions.

Sometimes it happens that a package that you are really looking forward to arrives exactly at a time when you cannot pick it up. If you leave the city for a long time, work a lot, or don’t have the opportunity to get to the post office - the situations may be different. But someone has to pick up the parcel. There may be a paid purchase or a valuable gift, or any thing.

General rules

Post office employees do not have the right to give letters, parcels or other correspondence to a third party. Only the specified recipient. This is indicated in official documents, and if the postal worker does otherwise, this will fall under his responsibility. His employer may take appropriate measures to ensure that the violation does not recur.

Power of attorney to receive parcels

The only way provided by law to receive a parcel for another person is to have a power of attorney from him in his name. Such a power of attorney can be issued to any person, natural or legal entity. Together with this written certification, the authorized person will be able to receive mail for the person with whom the agreement was concluded. Such rules are provided for in Article 185 of the Civil Code of the Russian Federation.

The form for the Power of Attorney for receiving postal items and correspondence can be obtained at the Russian Post office, downloaded on the Internet and filled out yourself, or written by hand. In order for the power of attorney to be valid and for you to receive incoming mail for another person, you need to take into account a few simple points, the absence of which will make the document invalid.

The post office employee must be able to use this document to identify both the intended recipient of the parcel and the identity of the authorized person. Therefore, it must indicate the correct last name, first name and patronymic of each of them, date of birth, series, number, date and place of issue of the passport and information about the place of registration. For foreign citizens, an identification document can be a residence permit, temporary registration certificate or passport with a visa. Thanks to this information, the Postal employee will identify the identity of the principal and the authorized representative, and will be able to issue the parcel without breaking the law. When receiving postal items under such a power of attorney, of course, you need to have with you the document specified in it.

If the principal is a minor, then the power of attorney must be executed instead by his official representatives - parents or guardians.

In addition to personal data, the power of attorney must indicate the date of drawing up the document. Without it, according to the Civil Code of the Russian Federation, the document does not carry any legal force, and the person with it does not have any rights to receive mail instead of the rightful recipient. However, the presence of an expiration date for the power of attorney is not mandatory. According to the same article of the Civil Code, a document without a specified period is valid for one year.

It should also be clear from the document exactly what rights are entrusted to the trustee. This can be absolutely all postal items that arrived within the period specified in the document, or just one type, for example, a registered letter or a parcel. Here you need to indicate the branch where the authorized person will pick up the items.

At the end of the power of attorney there should be signatures of the people who entered into the agreement, and a transcript - full last name, first name and patronymic. In this case, the word “I certify” must appear under the certifier’s signature.

This word is the only certification required for this document; it is not necessary to go with it to a notary’s office and stamp it there. According to the Civil Code, this document is not included in the list of those that must necessarily be created without notarization.

This document can be issued to several persons at once. In this case, it will be possible to transfer different rights to different people, and not all to just one person. In some situations this may be necessary.

A correctly and completely completed order is the guarantee that you will be able to receive a parcel for another person and will not get involved in an unpleasant situation at the post office.

Let's say a situation in which you have to receive a package for your friend.

A correctly drawn up power of attorney for receipt must include:

Date of document preparation (date of signature).
Personal information of the principal, that is, your friend.
Your personal data.
The rights that your friend and the Post Office number give you.
Document validity period (optional).
Your and your friend's signatures with full transcripts.
The word “certify” under the signature of the principal.

Receiving a parcel without a power of attorney

Although the law does not provide for acceptable cases of receiving mail for another person without the appropriate document, sometimes it is still possible to do this. It is most likely to receive mail if you and the recipient are close relatives and your last names are the same. If you can prove that you are a close person to the recipient, some employees may give you the package on their own responsibility.

This, however, is not part of their direct responsibilities and may be punishable, so making noise and swearing in the department is not worth it. It is better to calmly issue a power of attorney (which can be done remotely) and receive the shipment legally.

Now many people receive parcels, parcels and letters (items) at Russian Post offices (the official name of the Federal State Unitary Enterprise “Russian Post”). According to postal rules Only the person to whose name it is addressed (addressee) or his representative has the right to pick up correspondence. The right to receive any registered shipment (that is, with a track number) can be entrusted to another person if you issue him a power of attorney to receive it at Russian Post.

Let's first understand why another person cannot receive correspondence without written proof of authority. Issuing a package to an unauthorized person is a gross violation of postal rules, and a communications worker who commits such a violation can be seriously punished and fined. Transferring a letter to a stranger will lead to the disclosure of the secret of correspondence, and handing over the parcel will lead to property damage. Therefore, post offices require the issuance of items to “non-addressees” only after verification of credentials. The rule on the need to verify a document with powers also applies to spouses and close relatives living with the recipient.

Rules for issuing items

The post office delivers different items and for each of them there are certain requirements for a power of attorney:

Simple shipments(letters, simple parcels, postcards) do not have a track number and are delivered to Mailbox recipient. To receive such shipments, no document with authority is required.
Registered shipments (registered letters, registered parcels) have a unique track number. They are received personally by the addressee or his authorized representative. You can receive registered mail using a power of attorney certified by a postal employee or certified at the place of work, study or treatment, or certified by a notary.
Valuable items(valuable letters, valuable parcels and parcels with declared value) also have a track number. They are delivered personally to the recipient or his representative. Valuable correspondence can be collected using a power of attorney certified by the post office or certified by a notary.
Money transfers, benefits, subsidies, pensions, monthly payments and compensations Only a representative has the right to receive it for the addressee under a power of attorney executed by a notary.

For ease of perception, information about the possibility of obtaining various types shipments according to different forms of powers of attorney are summarized in the table:

Rules for execution and certification of powers of attorney

Let's take a closer look at how to make a power of attorney to receive mail:

- notarized power of attorney. May contain the maximum possible authority to receive any letters, parcels and funds. To register, the principal must contact a notary with his passport and passport details of the authorized person. The notary will independently prepare a draft document based on the data received from the principal. The notary will charge a fee for registration services.

- power of attorney certified by the post office. Allows you to receive any items except money. You can draw up such a document yourself in a simple form () based on the sample filling. After filling out the form, you will need to take it to the post office and ask the employee to certify it. You must have your passport with you. It is possible to certify a power of attorney directly at the post office Working instructions, which is internal document Russian Posts. This service is provided free of charge. In this order, you can issue a power of attorney to receive a parcel by mail from China from the aliexpress website (ru.aliexpress.com).

Sample filling:

When a citizen requests to certify a power of attorney, a post office employee must act in the following order. Before the provision of certification services, the head (or deputy) of the post office checks the principal's passport. After this he does the following actions: checks the correctness of filling out the document form, makes the inscription “Verified of identity” on the power of attorney, enters his position, surname, first name and patronymic, signs and stamps the calendar stamp of the post office. When submitting such a power of attorney to the department in which it was issued, the authorized person can receive all postal items without exception (except for pensions and money transfers).

Power of attorney to receive mail, certified by the organization in which the principal works, studies or is undergoing treatment. To draw up such a document, an employee can contact his employer, a student can contact the administration of an educational institution, and a patient undergoing inpatient treatment has the right to contact the administration of a medical institution (hospital). The power of attorney is drawn up in a simple form (), after which it is transferred to the head of the organization to certify the signature. Considering that it may not be easy to get to the head of the organization for a personal meeting, it is advisable to first contact the organization’s lawyer with the prepared project with a request to certify it in the manner prescribed by paragraph 3 of Article 185.1. Civil Code RF. The lawyer will tell you how to sign a document with the head of the organization and help you comply with the internal rules of the organization. The certification service must be provided free of charge.

Sample design:

A power of attorney to receive a parcel by mail or letter can be issued for any period. If certification is required, then you need to be prepared that the principal will have to sign the document in the presence of an official (the head of the employer, educational or medical institution, notary, postal employee).

Directly at the branch, the representative will need to present his passport and power of attorney to receive a parcel by mail or other type of shipment. The law does not require leaving the original or a copy of the power of attorney with the communications organization, but employees often make such a requirement. Therefore, in order to save your time and nerves, it is better to have a copy with you.

Power of attorney to receive mail from a legal entity

A power of attorney from an organization can be drawn up in the usual form and does not require certification. Such a document is signed by the head of the recipient’s organization and can be issued to any adult citizen, even if he is not an employee of the company. Authority may be granted to one or more representatives. Using such a document, you can receive any correspondence and parcels arriving at the recipient’s organization. It is recommended to put the organization's seal on the signed form. The design rules are described in detail.