How to open xls file? Review of the best programs! Editing and formatting data in Excel worksheet cells.

Today everyone seems to be moving to the cloud, so why are we any worse? New technologies for sharing access to Excel data via the Internet is a simple method that provides many opportunities and advantages that you can use.

With the advent of Excel Online, you no longer need cumbersome HTML code to post spreadsheets on the Internet. Simply save your workbook online and access it from literally anywhere, share it with others, and work together on the same spreadsheet. Using Excel Online, you can embed an Excel sheet into a website or blog and let visitors interact with it to get exactly the information they want to find.

How to send Excel 2013 sheets to the Internet

All Excel Online sheets are stored in the OneDrive web service ( former SkyDrive). As you probably know, this online storage has been around for a while now and is now integrated into Microsoft Excel, as a one-click interface command. In addition, guests, i.e. other users with whom you share your tables no longer need their own account Microsoft entry in order to view and edit the Excel files that you have shared with them.

If you don't yet have a OneDrive account, you can create one right now. This service is simple, free and definitely worth your attention, since most applications Microsoft package Office 2013 (not just Excel) support OneDrive. After registration, follow these steps:

1. Log in to your Microsoft account

Make sure you are signed in to a Microsoft account from Excel 2013. Open an Excel workbook and look in the top right corner. If you see your name and photo there, then proceed to the next step, otherwise click Sign in(Entrance).

Excel will display a window asking you to confirm that you really want to allow Office to connect to the Internet. Click Yes(Yes) and then enter your account information Windows entries Live.

2. Save the Excel sheet to the cloud

Make sure, for your own peace of mind, that the correct one is open. workbook, that is, exactly the one to which you want to open general access in the Internet. I want to share the book Holiday Gift List so that my family and friends can watch it and contribute

With the desired workbook open, go to the tab File(File) and click Share(Sharing) on ​​the left side of the window. By default the option will be selected Invite People(Invite other people), then you need to click Save To Cloud(Save to Cloud) on the right side of the window.

After that, select a location to save the Excel file. First on the list on the left is OneDrive, and it is selected by default. All you have to do is specify the folder to save the file on the right side of the window.

Comment: If you don't see the OneDrive menu item, it means you don't have a OneDrive account or you're not signed in to your account.

I have already created special folder Gift Planner, and it is shown in the list of recent folders. You can select any other folder by clicking the button Browse(Browse) below area Recent Folders(Recent folders), or create new folder, by clicking right click mouse and selecting context menu New(Create) > Folder(Folder). When desired folder will be selected, press Save(Save).

3. Share an Excel sheet saved on the Internet

Your Excel workbook is already online, and you can view it in your OneDrive. If you need to share Excel sheets saved on the Internet, then you only have one step left to do - choose one of the sharing methods offered by Excel 2013:

Advice: If you want to limit the area of ​​an Excel workbook that can be viewed by other users, open the tab File(File) section Info(Details) and press Browser View Options(Browser viewing options). Here you can configure which sheets and which named elements can be displayed online.

That's all! Your Excel 2013 workbook is now online and accessible to selected users. And even if you don't like to collaborate with someone, this method will allow you to access Excel files from anywhere, no matter whether you are in the office, working at home or traveling somewhere.

Working with workbooks in Excel Online

If you are a confident inhabitant of the Cloud Universe, then you can easily master Excel Online during your lunch break.

How to create a workbook in Excel Online

To create a new book, click the small arrow next to the button Create(Create) and select from the drop-down list Excel workbook(Excel workbook).

To rename your online book, click the default name and enter a new one.

To load an existing workbook into Excel Online, click Upload(Upload) from the OneDrive toolbar and specify required file, saved on the computer.

How to Edit Workbooks in Excel Online

Once you have opened a workbook in Excel Online, you can work with it Excel help Web App(the same as with Excel installed on a personal computer), i.e. enter data, sort and filter, calculate using formulas, and visualize data using charts.

There is only one significant difference between the web version and the local version Excel version. Excel Online doesn't have a button Save(Save) because it saves the book automatically. If you change your mind, click Ctrl+Z to cancel the action, and Ctrl+Y to redo the undone action. For the same purpose you can use buttons Undo(Cancel) / Redo(Return) tab Home(Home) in the section Undo(Cancel).

If you try to edit some data, but nothing happens, then most likely the workbook is open in read-only mode. To enable editing mode, click Edit Workbook(Edit book) > Edit in Excel Web App(Edit in Excel Online) and make quick changes right in your web browser. To access more advanced data analysis capabilities, such as pivot tables, sparklines, or to communicate with external source data, press Edit in Excel(Open in Excel) to switch to Microsoft Excel on your computer.

When you save a sheet in Excel, it will be saved where you originally created it, that is, in the OneDrive cloud storage.

Advice: If you want to make quick changes to multiple workbooks, then in the best possible way will open a list of files in your OneDrive, find the book you need, right-click on it and select necessary action from the context menu.

How to share a sheet with other users in Excel Online

... and then choose one of the options:

• Invite People(Send access link) – and enter the email address of the people you want to share the book with.
• Get a link(Get link) – and paste this link into email, post it on your website or social networks.

You can also set access rights for contacts: the right to only view or give permission to edit the document.

When multiple people are editing a worksheet at the same time, Excel Online immediately shows their presence and the updates they've made, as long as everyone is editing the document in Excel Online and not in local Excel on their computer. If you click the small arrow next to the person's name in the upper right corner of the Excel sheet, you can see which cell is in this moment edited by this person.

How to block editing of certain cells in a shared worksheet

If you're sharing online sheets with your team, you might want to give them editing rights only certain cells, rows or columns Excel document. To do this in Excel at local computer you need to select the range(s) you allow to be edited, and then protect the sheet.

How to Embed an Excel Sheet into a Website or Blog

Comment: The embed code is an iframe, so make sure your site supports this tag and your blog allows it to be used in posts.

Implemented Excel Web App

What you see below is an interactive Excel sheet that demonstrates the described technique in action. This table calculates how many days are left until your next birthday, anniversary or other event and colors the intervals in various shades of green, yellow and red. In Excel Web App, you simply enter your events in the first column, then try changing the corresponding dates and look at the results.

If you are curious about the formula used here, please take a look at the article How to set up in Excel conditional formatting dates.

Translator's note: In some browsers, this iframe may not display correctly or may not be displayed at all.

Mashups in Excel Web App

If you want to create more close interaction between your Excel web sheets and other web apps or services, you can use the JavaScript API available on OneDrive to create interactive mashups of your data.

Below you can see a Destination Explorer mashup created by Excel command Web App as an example of what developers can create for your website or blog. This mashup uses the Excel Services JavaScript API and Bing Maps to help site visitors choose their travel route. You can select a location on the map, and the mashup will show you the weather in that location or the number of tourists visiting those locations. The screenshot below shows our location

Topic 2.3. Presentation software and office programming basics

Topic 2.4. Database management systems and expert systems

2.4.11. Training database with the main button form "Training_students" - Download

Application program Excel

2.2. Spreadsheet processors

2.2.2. Editing and formatting Microsoft Excel worksheets

Any processing of information begins with its input into a computer. You can enter text, numbers, dates, times, sequential data series and formulas into MS Excel spreadsheets.

Data entry is carried out in three stages:

• cell selection;
• data input;
• confirmation of input (press Enter key).

Once the data is entered, it must be presented on the screen in a specific format. There are different categories of format codes for presenting data in MS Excel.

To edit data in a cell, you must double-click on the cell and edit or correct the data.

Editing operations include:

• deleting and inserting rows, columns, cells and sheets;
• copying and moving cells and blocks of cells;
• editing text and numbers in cells.

Formatting operations include:

• changing number formats or the way numbers are represented;
• changing column widths;
• alignment of text and numbers in cells;
• changing font and color;
• Selecting the type and color of the border;
• Filling cells.

Entering numbers and text

Any information that is processed on a computer can be represented in the form of numbers or text. By default, Excel enters numbers and text in the General format.

Entering text

Text is any sequence of characters entered into a cell that cannot be interpreted by Excel as a number, formula, date, or time of day. The entered text is aligned left in the cell.

To enter text, select the cell and type the text using the keyboard. A cell can hold up to 255 characters. If you need to enter some numbers as text, then select the cells, and then select the Format / Cells command. Next, select the “Number” tab and select Text from the list of formats that appears. Another way to enter a number as text is to precede the number with an apostrophe.

If the text does not fit into the cell, then you need to increase the column width or allow word wrapping (Format / Cells, Alignment tab).

Entering numbers

Numeric data are numeric constants: 0 - 9, +, -, /, *, E, %, period and comma. When working with numbers, you must be able to change the type of entered numbers: the number of decimal places, the type of integer part, the order and sign of the number.

Excel independently determines whether the information entered is a number. If the characters entered into the cell relate to text, then after confirming the entry into the cell, they are aligned to the left edge of the cell, and if the characters form a number, then to the right edge of the cell.

Entering consecutive data series

Data series are data that differ from each other by a fixed step. However, the data does not have to be numeric.

To create data series you need to do the following:

1. Enter the first term of the series into the cell.
2. Select the area where the row will be located. To do this, move the mouse pointer to the fill marker, and at this moment, when the white cross turns black, click left button mice. Next, while holding down the mouse button, you need to select the desired part of the row or column. After you release the mouse button, the selected area will be filled with data.

Data Format

Data in MS Excel is displayed on the screen in a specific format. By default, information is displayed in the General format. You can change the format for presenting information in selected cells. To do this, run the Format / Cells command.

The “Format Cells” dialog box will appear, in which you need to select the “Number” tab. On the left side of the “Format Cells” dialog box, in the “Number Formats” list, you can see the names of all formats used in Excel.

Rice. 1.

For each category format, a list of its codes is provided. In the right “Type” window, you can view all the format codes that are used to present information on the screen. To represent data, you can use MS Excel's built-in format codes or enter your own (custom) format code. To enter a format code, select the line (all formats) and enter the format code characters in the “Type” input field.

Data presentation style

One way to organize data in Excel is to introduce a style. To create a style, use the Format / Style command. Executing this command opens the “Style” dialog box.

The table format is incredibly convenient for all cases when simple calculations, budgeting or, for example, accounting are needed home budget. It often happens that you need to view or edit .xls, .xlsx or .csv files, but the full Microsoft Office, Open Office or Numbers is not at hand. Fortunately, technology does not stand still, and more and more “standard” “desktop” applications are finding their online counterparts.

So, a selection of excellent and free services for viewing and editing Excel online: working with formulas, formatting, data in cells, sheets and much more.

1.

Example complex document for budget and tax accounting

. Easy to use, allows you to easily edit, organize into folders, import, export and publish tables. There is an online viewer that supports many formats, including XLS, XLSX, CSV, ODS. There is no need to even talk about the rich possibilities in terms of creating graphs, charts and histograms.

Advanced users will definitely appreciate the ability to write their own functions/macros in ActionScript, as well as deep integration with other Google services through formulas. For example, the formula = GOOGLEFINANCE() allows you to use data on the stock exchange and the economy with flexible settings.

This online Excel editor is included in a free cloud package, which also offers many tools for working with documents, presentations, drawings and more.

2. online

Microsoft in its own style

3.

Simply drag and drop your finished CSV document or Excel XML(.xlsx) to the page - and it is immediately imported into EtherCalc. Or you can create new document at the touch of a button. EtherCalc seems no less convenient and functional than Google Sheets and others similar programs. In the comments of the Github repository, the author explains that EtherCalc is a Node.js port of the SocialCalc application. The program can be installed locally to work offline.

4.

. The simplest of all the above online service ov. Zoho Sheet is a viewer office documents with the most basic set of tools: charts and standard formulas. Intuitive, in general, but not as clear in setting up filters as Google's spreadsheet processor.

ExcelArt.ru – if you came to this post from social networks

Alexey Shelkovnikov, designer and lawyer, looks at the world in his own way. Cells in Excel mean almost nothing to him. It gives a completely different meaning to outlines, smart objects and bucket fills. Alexey looks askance at bookkeepers and uses spreadsheet applications for creative reasons, transferring modern and, at times, painful reality into three-dimensional illustrations.

How to open a document in xls format if you do not have the MS Office software package installed on your computer?

As a rule, the main and most popular app for viewing and editing. xls file ov is Excel, however, not all PC users have portable devices It is possible to install this table processor.

.xls is a data file format developed by Microsoft. Information in a document of this format is stored in special address cells, thus creating a complex table. Format .xlsx- that's more new modification extension, which allows you to create a smaller document, but with a wider range of functions.

Let's take a closer look alternative programs, which work with .xls, for all popular operating systems today.

If you have Windows

In addition to the most popular package office applications MS Office, many other good programs for working with documents have been developed for Windows OS. For example, the Open Office utility is free for your PC and can work with text files, tables and presentations.

Open Office

To get started, launch the program and home page select the type of document you want to create:

LibreOffice

LibreOffice is another good open source spreadsheet program. In addition to utilities for working with text, presentations and tables, LibreOffice has a built-in editor vector graphics, formula editor and DBMS (comprehensive database management system). The program is distributed exclusively free of charge.

If you have Mac OS

Recently, on Mac OS you can download official version MS Office package, however, this is not the most popular program among Apple OS users.

Apple Numbers

Apple Numbers is perhaps the most good utility for working with spreadsheets, which is only available for Mac. The application allows you to open files very quickly, without losing quality or data. Using Apple Numbers, you will not encounter the problem of graphs and table cells that have moved out of place.

Planamesa NeoOffice

Planamesa NeoOffice – set software for working with text, presentations and tables. Supports all common office document formats, in particular xls.

With this application you can open, edit, save files. The main window and toolbar of the program are very reminiscent of MS Office.

Also for Mac OS you can download the previously described Open Office or LibreOffice.

Online services

If you do not want to install bulky programs on your computer, you should use Internet services that can work with office files. All such sites are usually free and do not restrict users in their use.

Yandex Disk

Yandex Disk is a comprehensive cloud storage that allows you not only to store files, but also to view them. Unfortunately, you will not be able to edit the document, but you can quickly view its contents.

To open .xls, first upload the file you need to the service (for this you need to have a registered account and enough space for cloud drive). Then wait for the file to finish downloading, click on it and select “View”. The contents of the file will open in new page browser.

Google Docs

The next service that can quickly open xls without losing data is Google Docs.

Website Google Drive (drive.google.com) – cloud storage for any type of files. The service has attached applications for working with documents, which open and work directly in the browser.

To work, you need an Internet connection, or additional settings utilities that allow you to work offline (including this task is performed by the Chrome browser extension).

The service is popularly called GoogleDox; it fully works with all types of ordinary office documents and contains many copies of templates, or document templates - for creating resumes, to-do sheets, annual reports, budgeting, etc. (Fig. 6).

Application for text documents called Google Docs, it is convenient for opening and editing any text files, including MS Word files with .doc, .docx resolution; for presentations - Google Slides; for tables – Google Sheets; There are other applications for drawing and working with databases.

To access Google Drive you must have an account Google entry– the service works in conjunction with postal service gmail.com. At launch, each user receives 7 GB free space in the storage and the ability to edit any documents online, including in collaboration with other users.

If you have Android

Kingsoft WPS Office

Kingsoft WPS Office is a multi-platform application designed to organize work with text files and user tables.

It should be noted that the version for Android OS was a success for the developers - a simple interface, minimal consumption of device resources and a wide range of functions brought Kingsoft WPS Office to the TOP best apps official Google store Play.

Fig. 10 – appearance Kingsoft WPS Office programs in Android OS

Also on Android you can use the above online services for free.

If you have iOS

There are quite a few good ones for iOS office programs. Until recently, the most popular was the official Microsoft Excel, but Lately More and more users are moving to more versatile online services and client applications from Google.

If all this does not suit you for some reason, there is another program that is worth paying attention to - MobiSystems OfficeSuite Pro.

MobiSystems OfficeSuite Pro

In addition to viewing documents, users also have the opportunity to use a convenient built-in explorer to search for files in the phone's memory and download additional free dictionaries, tools and e-books.

If you have Windows Phone

On all devices under Windows control Phone comes pre-installed with Microsoft's document management software package.

However, a decent number of users note many shortcomings in the work of standard software: files are difficult to find in Explorer, large documents open with loss of formatting, etc.

IN official Store there are other applications good programs, which you can use as an analogue to the standard one for working with xls.

Excel Mobile

Excel Mobile - this utility only supports spreadsheets. Thanks to this, the program has more features. The interface is identical to standard Excel for Windows.

Thematic videos:

An xls file is a spreadsheet created in text editor. In some cases, this type of file needs to be opened when a personal computer is not at hand. Let's review the most functional online editors that allow you to open this type of file, as well as edit it directly through an Internet browser.

XLS is a spreadsheet created in Microsoft Excel. This format contains electronic data of cells, formulas, charts, graphs and other elements. In addition to the tabular Microsoft editor, you can open such an extension using third party programs. They can also edit xls, change data in cells, parameters of charts and graphs, formulas, etc.

The best services for opening XLS online

Office Live

For users who have an account for Microsoft services, there is an option to use the online Excel editor. He is full-fledged tool to edit tables and open XLS files online. If you don’t have an account, then within a few minutes you can go through quick registration and use the service. The advantages of using an online editor are that it has a classic Excel interface and users will not have any difficulties with the work. The disadvantages of Office Live include the fact that without registration in Microsoft system you won't be able to use it.

Registration instructions, if there is no account and opening the file:

• go to the online editor page;
• The Login dialog box will then appear. If you have an account, enter the data; if you don’t have one, then click “ Create it»;
• in the “Account Creation” window you need to enter your phone number, account Skype recording or email and set a password (the password must contain upper and lower case letters, as well as numbers);
  
• After this, an access code will be sent to your phone number; you must enter it in the appropriate field. More details about registration can be found in;
  
• then it will open home page online applications « Backstage»;
  
• click on the “New Book” tab and after that the familiar interface of the desktop version of the editor will open;
  
• go back to “Backstage” and click “ Send a book"in the right top corner screen;
  
• then a selection window will open in Explorer, open the desired table and start sending a copy to the cloud storage;
  
• after these steps, the file will be automatically opened in online editor and it can be viewed and edited.
  

Google Sheets

Google Sheets is a convenient service for working with documents. In order to use the spreadsheet editor you will need to run registration procedure, to do this, just enter your personal data Google account. The advantages of the application is intuitive clear interface, functionality and the ability to save results in cloud storage and on a computer. The disadvantages include the fact that when opening large elements with charts and graphs, a long loading time occurs and the browser does not respond to requests for some time.

Instructions:

Online Document Viewer

English-language online service that offers viewing text and spreadsheet documents without registering. The advantages include the fact that you do not need to register, you can save files on your PC. The disadvantages of Online Document Viewer are quite significant - the display of tables is incorrect, the same goes for graphs and charts, there is no ability to edit.

Instructions:

Zoho Excel Viewer

A simple and convenient online service that allows you not only to view tables and edit them. Its advantages are that the user can take advantage of sufficient wide choice tools editing. You can change the font, fill, borders, etc. Saving the finished document in Zoho Excel Viewer is carried out not only Personal Computer, but also by providing links to electronic copy file.

Instructions:

Edit Grid Viewer

A simple service for working with spreadsheets and opening XLS files online. Allows you to view and edit documents. The service has big advantage, with its help you can carry out multi-user work over one document. All you have to do is share the file and it will be available to other users. Edit Grid Viewer has only one drawback: it cannot open files with the XLSX extension.

Instructions:

Docspal

The resource allows users only to open and view spreadsheets and XLS documents; other actions are not provided by the developers. But at the same time, Docspal has possible conversion file to other formats.

Instructions:

Yandex.Disk

Cloud storage Yandex.Disk allows you to view spreadsheets, open XLS online for free and edit them. The application interface is similar to Microsoft Excel, therefore it will not cause any difficulties for users. The advantages are that it is possible to save on the cloud and PC.

Instructions: